Statistics Portugal

1

Simplified Business Information
Improving quality by using administrative data in
Portugal

• Statistics Portugal

(Quality 2008 - Rome, 10 July 2008)

2
Simplified Business Information improving
quality by using administrative data in Portugal

• Background
• Legal obligations for Portuguese enterprises
• Settlement of accounts to the Public Register of
  Annual Reports
• Annual accounting and fiscal information
• Statistical data on its accounts to the
  Statistics Portugal
• Information on its accounts to the Portuguese
  Central Bank.

3
Simplified Business Information improving
quality by using administrative data in Portugal

• Background
• Political support for better coordination among
  institutions.
• Public entities involved.
• Private entities and national associations.
• New legislation.

4
Simplified Business Information improving
quality by using administrative data in Portugal


5
Simplified Business Information improving
quality by using administrative data in Portugal

• The main advantages for enterprises
• Presenting in a single moment accounting data
  for taxes, legal and statistical purposes
• Financing and Insurance enterprises no increase
  of burden (IES and Supervisors)
• Accountants could provide all data from their
  systems once the Software was adapted.

6
Simplified Business Information improving
quality by using administrative data in Portugal

• The main advantages for Statistics Portugal
• All data will be received in electronic format
• Covers all the enterprises
• Earlier access to data data submitted 6 months
  after the end of the economic exercise gt end of
  June, 90 of data will be available.

7
Simplified Business Information improving
quality by using administrative data in Portugal

The Main differences

• Simplified Business Information
• All data is received by electronic means
• Data is be transferred to Statistics Portugal
  daily
• No need for estimations
• By the end of June n1, 90 of data is available.

• SBS survey
• Data submitted by electronic means or paper
  questionnaire
• Contacts with enterprises
• Electronic data with different format from Taxes
  declaration
• Non responses are estimated
• Answers were receiving until January n2.

8
Simplified Business Information improving
quality by using administrative data in Portugal

Public Register of Annual Reports
Electronic Collection Taxes System
Statistics Portugal
Enterprises submission of data
Portuguese Central Bank
Validation process
48 hours

9
Simplified Business Information improving
quality by using administrative data in Portugal

Statistical Confidentiality
SBS
Statistics Portugal
Data store
Data ware house
Business Register
Survey 1
Editing process
Validation process
Survey...
Survey n
Contacts with enterprises
Calibration

10
Simplified Business Information improving
quality by using administrative data in Portugal

• The Secret of Our Success (I)
• All institutions agree on
• Concepts and definitions in use by Statistics
  Portugal
• Respecting the EU (statistical) Regulations
• Including data for Statistics Portugal
• Statistics Portugal commitment to eliminate
  redundancies.

11
Simplified Business Information improving
quality by using administrative data in Portugal

• The Secret of Our Success (II)
• Chamber of Chartered Accountants.
• Accounting Software houses.
• Coordination with National High Authorities.
• 48 local workshops with 21 000 accountants

12
Simplified Business Information improving
quality by using administrative data in Portugal

• The Secret of Our Success (III)
• Call Centre.
• Enterprises involvement.
• Flexibility in first year of the IES.
• Strong political support to the all process.
• No delays in legislation preparation.

13
Simplified Business Information improving
quality by using administrative data in Portugal

• The Impact on Business Statistics
• Structural Business Statistics survey was
  eliminate for 2006 onwards.
• Data on key variables are not collected in other
  surveys.
• Consistency of data.
• Specific surveys are still carried out.
• Improve of data quality.

14
Simplified Business Information improving
quality by using administrative data in Portugal

• Conclusions
• Political support was the key.
• Entities actively involved.
• Involving the enterprises.
• Statistics Portugal commitment not collect data
  more than once.
• Data quality was improved.

15
Simplified Business Information improving
quality by using administrative data in Portugal

Final Remark
This is real. Please try it at home (but not
alone)!

16

Simplified Business Information
Improving quality by using administrative data in
Portugal

cristina.neves_at_ine.pt

• Information.

Knowledge.
Decision.
Thanks for your attention.

Rome, 10 July 2008