Lets See How Far Weve Come

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Financial Management Center of Excellence
Quarterly Newsletter October, 2007 December,
2007 Volume I, Q1 FY2008
Lets See How Far Weve Come
FMCOE Pre-Positioning DFAS for Post DIMHRS and
reusing solutions! DFAS DIMHRS Implementation
Office (DDIO) developed a process to manage and
track the progress of the changes required
internally within DFAS to posture the
organization for a post-DIMHRS environment. The
responsibility for the resulting Business Process
Reengineering (BPR) initiatives was allocated
across the organization and formally recorded
within a DDIO functional Analysis Database. The
DDIO Functional Analysis Database contains two
components (1) The DFAS after DIMHRS component
which contains a comprehensive repository housing
results from the DFAS after DIMHRS Operational
Analysis (2) The Business Process Reengineering
component that contains over 100 business
processes under 6 categories. Currently there are
107 (DFAS) BPRs recorded within the Database of
which 82 BPRs are actively in progress. The DDIO
Functional Analysis Database would very easily
export to other DFAS After initiatives (e.g. Navy
ERP) as it provides a consolidated location
depicting the AS IS DFAS environment, the TO BE
DFAS environment, snapshots of staffing and
analysis, a library, reference documentation, an
aggregate collection and avenue to findings and
to compare the data with future
changes/recommendations, a comprehensive
repository housing baseline functionalities for
all services and so much more. GFEBS, Navy ERP,
SDI - Working together for Enterprise
Solutions GFEBS and Navy ERP are working with SDI
to develop Enterprise Solutions. The SDI (ADS)
data interchange development effort was completed
with GFEBS. It includes the following
capabilities. 1. Established data interchange
standards to manage enterprise disbursing via
single solution SDI. 2. Standards interchange
files/formats completed. 3. Functional designs
integrated into GFEBS program - program approach
approved and agreed upon with Army FMC. For
Navy a standard interface file for Navy ERP into
SDI was also deployed last October. Air Force
WCF SFIS Compliant! With the oversight of FMCOE
in conjunction with Denver Operations and the AF,
DDRS Budgetary Reporting was implemented. The
first live month was January for December
Reporting. While the team encountered a few
hurdles through the process, official financial
reports were closed out mid January. The team
has documented lessons learn from the first month
of reporting and will use those in the upcoming
February reporting month. The implementation of
AF WCF to DDRS achieves compliancy with SFIS. On
deck, Navy GF and Army GF.
Requirements Reviews Q1FY2008
250
Completed
200
150
No Review Required
Approved
42
100
Withdrawn
26
50
9
26
7
0
Requirements Packages
26 Requirements Package Approved 7 Standard Sets
of Requirement Delivered ( )!
Financial Management Center of Excellence
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Financial Management Center of Excellence
Quarterly Newsletter October, 2007 December,
2007 Volume I, Q1 FY2008
Lets See How Far Weve Come
CEDMS Implementation saves more than just money
in Limestone and Iraq In November 2007 the
Customer Electronic Document Managements Systems
(CEDMS) was successfully implemented at Limestone
and Iraq. Limestone has approximately 5M pages
to scan. With CEDMS, a reduction in the
requirement to maintain hard copy documents
resulting in estimated labor savings of 2.6M
annually after full implementation is
expected. CEDMS was also implemented to Army
Units in Iraq during November 2007 supporting
GWOT. Rome Army units have scanned 600K of the 6M
pages that need to be scanned. Prior to CEDMS
implementation, soldiers were required to
physically transport accounting documents within
the countries of Iraq and Kuwait. Scanning
documents into CEDMS eliminates the requirement
to transport these documents and may save
soldiers' lives. Implementation in Iraq and
Kuwait directly supports Global War on Terrorism
(GWOT). SFIS, Implementing REPEATABLE
Processes Standard SFIS compliant repeatable
process Input for the Standard chart of
accounts. In a continuing effort to improve the
financial management of DoD, the DoD Comptroller
in conjunction with the DFAS has created a DoD
enterprise Standard Chart of Accounts consistent
with the Treasurys United States Standard
General Ledger (USSGL). The DoD Standard Chart
of Accounts is comprised of USSGL accounts and
DoD standard account extensions to provide the
required detail needed for budgetary, financial,
and management reports. The implementation of
the Standard Chart of Accounts will reduce
customization of target general ledger accounting
systems, eliminate translation and cross walking
of account values in the departmental reporting
system, and improve comparability of financial
data across DoD.
MORE details on Standard Requirements Delivered
in Q1
Accounts Payable Version 3.0, comprised of
1,173 cumulative requirements included
intra-governmental (Buyer) transactions and USSGL
accounting transaction categories. Accounts
Receivable - Version 3.0 requirements comprised
of 910 accounts receivable system requirements
180 Business Rules and 71 Best Practices.
Disbursing - Version 3.0 disbursing
requirements. General Ledger - Version 3.0
comprised of 128 requirements including
workflows, internal controls, and reporting
processes. Included 297 Business Rules and 44
Best Practices. Cash Accountability - Version
3.0 comprised of 255 requirements including
workflows, internal controls, and reporting
processes. Included 31 Business Rules and 13 Best
Practices. Financial Reporting - Version 3.0
comprised of 102 requirements including business
descriptions, workflows, internal controls, and
reporting. Included 32 Business Rules and 20 Best
Practices. Intra-Governmental - Version 3.0
deliverable contained 65 accepted requirements.
Financial Management Center of Excellence PAGE 2