NYANGA ARTS DEVELOPMENT CENTRE NADC

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NYANGA ARTS DEVELOPMENT CENTRE (NADC)

• AN ANNUAL FINANCIAL AND NARRATIVE PROJECT REPORT
  JANUARY 15, 2006 FEBRUARY28, 2007

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AN ANNUAL FINANCIAL AND NARRATIVE PROJECT REPORT 1

• COMPILED AND WRITTEN
• BY
• MZWAMADODA MZI VAVA
• INTERN PROJECT MANAGER
• NYANGA ARTS DEVELOPMENT CENTRE
• c/o zolani multi-purpose centre
• 6th avenue
• Nyanga, 7755
• Tel [phone]
• Fax [phone]
• Email nyangarts_at_yahoo.com

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CONTENTS

• INTRODUCTION
• TOPICS FOR DISCUSSION
• EXECUTIVE SUMMARY
• ACTIVITIES, PROGRAMMES AND PROCESSES UNDERTAKEN
• ACHIVEMENTS
• SHORTFALLS
• OUTSTANDINGS
• FINANCIAL REPORT
• WAY FORWARD
• CONCLUSION

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INTRODUCTION

• The purpose of this annual financial and
  narrative report of the NYANGA ARTS DEVELOPMENT
  CENTRE(NADC) PROJECT is to introduce and take all
  our stakeholders and partners into a journey of
  discovering and witnessing the various processes
  undertaken by the core group, referred to as
  Nyanga Arts Initiative/ NAI, made of individual
  artists who are committed in initiating and
  development of Nyanga Arts Development Centre.
• This particular report will only cover the period
  of January 15, 2006 to February 28, 2007,
  focusing mainly on various activities undertaken,
  achievements, shortfalls, outstanding and way
  forward, then financial report.
• The way forward, in this particular report, is
  generally understood to refer to the activities
  action and business plans for the period from the
  year 2007 to 2010, including the outstanding
  referred to here above.
• In conclusion the report intends to invite and
  encourage the members, stakeholders and partners
  of the project to engage themselves in the
  processes of reviewing on the overall objectives
  and goals of the NADC project, with one common
  goal of taking the project forward to achieving
  its goals and objectives, and producing
  measurable outcomes or results.
• It also intends to rekindle and energize all the
  stakeholders and partners to their commitment of
  this developmental project. So that we
  (stakeholders and partners) could refocus and
  re-strategize our approaches to this new and
  exciting initiative of good cause in our
  community. So that we could also achieve maximum
  results from the various processes of developing,
  building and establishing of the Nyanga arts
  Development Centre.

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EXECUTIVE SUMMARY

• Even though the project of Nyanga Arts
  Development Centre is currently running on a
  deficit of R18,8 million for the building of the
  proposed infrastructure and few outstandings from
  planned activities and programmes, great strides
  have been made by the core group (Nyanga Arts
  Initiative) during the period of January 15, 2006
  to February 28, 2007. And for that NAI deserves a
  round of applause for their commitment that has
  brought to this project good visible and
  measurable results, including funds and pool of
  partners and stakeholders for the project
  concern.
• With the assistance and help of Artscape,
  Business Opportunities Network (BON), CS Studios,
  City of Cape Town Council Arts and Culture
  Services, and Department of Cultural Affairs and
  Sport, the organisation has managed to draw on
  board pool of various stakeholders, partners and
  investors. The organisation has managed to
  acquire and establish certain important and
  needed basic infrastructure, such as an office at
  Zolani Multi-Purpose Centre, Office equipment,
  and database of community organizations/groups
  and individual practicing artists from in and
  around the community of Nyanga, and database of
  potential and possible fundors/investors and
  partners.
• Through the assistance from Artscape (financed)
  and City of Cape Town Council (material support),
  the organisation has been able to host and
  undertake two artistic projects from two member
  organizations (Vakalisa Creative and Literature
  Project and Popiehuis Productions) in September
  and November to December 15, 2006.
• If we were to measure our achievements in
  monetary gains, we would mention first the R1,2
  million raised and committed by UK Dramart
  Productions LTD, R7 920 from UK Partners (Amanda
  and David Shackley spent on office equipment and
  basic stationary, R20 000 allocated by Ward
  Councilor which some of it was spent on office
  equipment too, again R25 000 from the Ward
  Council/Mayoral Council and about R945 000. 00
  (100 000 euros) per annum for 3 years approved by
  Flemish Community for the project, for
  activities, programmes and project salaries of
  two people employed by the project.
• There is, of cause, a room for improvement in all
  of our planned and undertaken activities and
  programmes of the project concern. Especially for
  the development and growth of our pool of
  fundors/investors/partners and stakeholders, the
  organisation, with the help of the already
  established partners, needs to intensify its
  strategies in re-planning and undertaking planned
  activities and programmes, such as launching the
  project, artistic and business programmes,
  including capacity training programmes for both
  the management and community youths. These
  project activities and programmes need to start
  in July, 2007 as proposed.

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ACTIVITIES and PROGRAMMES

• The year 2006 has seen, from the beginning, the
  core group (Executive Committee), sitting a
  series of strategic planning and management
  meetings, discussing and planning about the way
  forward and development of the project of NADC,
  till the end of the year. Some of those meetings
  including potential partners and stakeholders,
  where some of those meetings yielded visible and
  measurable results or outcomes, including funding
  proposal for the years 2006 to 2010, Strategic
  Activities and Business Plans, Proposed Nyanga
  Arts Development Centre infrastructure, Letter of
  Commitment in terms of collaboration with
  Artscape, Memorandum of Understanding between
  Business Opportunities Network (BON)/Artscape/Nyan
  ga Arts Initiative and CS Studios, City of Cape
  Council (Arts and Culture Services) agreeing in
  principle to clear off the old debt, level the
  soil, maintenance and security of the
  infrastructure, and a draft Discussion Document
  that seeks to define the relationship between the
  project and Department of Cultural Affairs and
  Sport of Western Cape, the relationship between
  UK Dramart Productions ltd company and NADC
  document drawn by UK partners.
• The second half of the year has seen these
  activities and processes intensifying, contract
  of agreement for the Artscape internship
  programme been entered between Artscape and NADC,
  where Mr. Mzwamadoda Vava was taken into as an
  intern project manager for the project, funded by
  the Department of Social Development and Poverty
  Alleviation. The project was presented and
  pitched to various possible investors, including
  Western Cape Department of Cultural Affairs and
  Sport, City of Cape Town Council, Department of
  Arts and Culture, and Flemish Community. The two
  of our planned artistic programmes took off in
  September (Vakalisa Poetry Workshops) and
  November to December 15 (Creative Drama
  Workshops). Sponsored and supported by Artscape
  and City of Cape Town Council Arts and Culture
  Services.
• The beginning of the year 2007, which is the
  supposed to be the end of our project year,
  opened up with good and exciting news, new
  developments of new relationships with the
  Flemish Community and

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ACTIVITIES and PROGRAMMES

• The year 2006 has seen, from the beginning, the
  core group (Executive Committee), sitting a
  series of strategic planning and management
  meetings, discussing and planning about the way
  forward and development of the project of NADC,
  till the end of the year. Some of those meetings
  including potential partners and stakeholders,
  where some of those meetings yielded visible and
  measurable results or outcomes, including funding
  proposal for the years 2006 to 2010, Strategic
  Activities and Business Plans, Proposed Nyanga
  Arts Development Centre infrastructure, Letter of
  Commitment in terms of collaboration with
  Artscape, Memorandum of Understanding between
  Business Opportunities Network (BON)/Artscape/Nyan
  ga Arts Initiative and CS Studios, City of Cape
  Council (Arts and Culture Services) agreeing in
  principle to clear off the old debt, level the
  soil, maintenance and security of the
  infrastructure, and a draft Discussion Document
  that seeks to define the relationship between the
  project and Department of Cultural Affairs and
  Sport of Western Cape, the relationship between
  UK Dramart Productions ltd company and NADC
  document drawn by UK partners.
• The second half of the year has seen these
  activities and processes intensifying, contract
  of agreement for the Artscape internship
  programme been entered between Artscape and NADC,
  where Mr. Mzwamadoda Vava was taken into as an
  intern project manager for the project, funded by
  the Department of Social Development and Poverty
  Alleviation. The project was presented and
  pitched to various possible investors, including
  Western Cape Department of Cultural Affairs and
  Sport, City of Cape Town Council, Department of
  Arts and Culture, and Flemish Community. The two
  of our planned artistic programmes took off in
  September (Vakalisa Poetry Workshops) and
  November to December 15 (Creative Drama
  Workshops). Sponsored and supported by Artscape
  and City of Cape Town Council Arts and Culture
  Services.
• The beginning of the year 2007, which supposed to
  be the financial year end, opened up with good
  and exciting news, new developments of new
  relationships with the Flemish Community and
  Department of Economic Development and Tourism.
  As I write this report, the Flemish Community has
  committed and allocated about 100 000 euros,
  funding our activities and programmes of the
  project.
• What is left and outstanding is consultation with
  few other potential stakeholders and partners,
  including Provincial Youth Commission of Western
  Cape, Church Youths, various Government School
  Managements, various community businesses, NGOs
  and Companies, such as Ikapa Youth Film
  Festival, Poppiehuis Productions.

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ACHIVEMENTS

• We have established an Executive Management
  Committee ( referred to as Nyanga Arts
  Initiative/NAI)
• Memorandum of Understanding between Business
  Opportunities Network (BON), Artscape, CS Studios
  and Nyanga Arts Initiative
• Board of Trustees
• Artscapes commitment in terms of future
  collaborations with the project and an intern who
  was and still is assigned to the project for a
  six month period, with the option of reviewing ,
  under the auspices of AD E
• Drawn Strategic Action and Business Plans and
  Funding proposal for the project
• UK Dramart Productions ltd committing to raise
  about R1,2 million for the building of
  infrastructure
• Office space at Zolani Multi-Purpose Centre
• Office equipment bought by UK Partners and Ward
  Council
• Two artistic programmes (Creative Drama and
  Poetry Workshops) completed with great success
• Flemish Community approved and committed about
  100 00 Euros per annum for three years, for
  activities and programmes, including project
  salaries.

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SHORTFALLS

• We could not secure any good or adequate funding
  for our activities, including artistic
  programmes, for the year 2006, except for the
  Vakalisa Poetry programme supported by Artscape
• We were turned down by Western Cape Cultural
  commission in our attempt to secure funding for
  our annual artistic programmes
• We could not undertake our fundraising activities
  due to lack of infrastructural support, such as
  start up stationary, telephone and internet, to
  mention only few. As the results we could even
  make follow ups effectively on funding
  applications made to the Department of Arts and
  Culture Investing in Arts and Culture.
• We missed deadlines for National Lottery
  Distributing Trust Funding
• At present we are running on a deficit of R18,8
  million short for the building of the
  infrastructure proposed for the project

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OUTSTANDINGS

• Finalization and adoption our organisation
  constitution and registration as Section 21
  Company
• Formalizing our Board of Trustees structure
• Stakeholders workshops
• First annual General Meeting of the organisation
• Revised Strategic Activities and Business Plans
• Project launch and soil turning
• Funding for the building of the proposed
  infrastructure
• Building and establishment of the NADC
  infrastructure on site
• Employment of project staff and execution of
  artistic and business activities of the project

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FINANCIAL REPORT
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Financial report continued

• I have written the two following financial
  records separately, because we have not yet
  received written commitments regarding these
  funds

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WAY FORWARD

• Discussions and workshops on strategic
  Activities and business Plans with all
  stakeholders and partners, to get ready for the
  take off of the project plans in July, 2007
• Formalizing the projects Board of trustees
  before the end of March
• To hold an Annual General Meeting by end of March
• Finalization and adoption of the organsations
  constitution and registration as Section 21
  Company by end of June
• To launch the project and start activities and
  programmes in the beginning of July
• To form and establish a very strong fundraising
  committee that could speed up the fundraising
  campaigns for both infrastructural building,
  business and programmes of the project
• To strengthen and develop our pool of business
  and strategic partners and investors for the
  project concern
• To initiate and establish good capacity training
  programmes, specifically for the management
  teams, such finance, human resources, operations
  and business, administration and quality
  management departments, first and then for the
  youth training programmes
• Recruitment and employment of project staff
• Building and establishment of the infrastructure
  at the site chosen

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CONCLUSION

• The conclusion that I want to draw from this
  annual report is that, not matter how very
  difficult and impossible looking the task may be
  at the initial stages, it does pull off the
  ground in good time when the energies and efforts
  of the committed individual, few as they maybe,
  and produce results and outcomes of excellence,
  such as we are invited to witness from this
  document.
• It takes strategic actions and activity plans,
  consultations with various stakeholders and
  business partners to draw good investors on board
  for the project of such good cause, such as
  Nyanga Arts Development Centre.
• The project of NADC is blessed with such good
  commitment from various partners, stakeholders
  and investors. And of cause we do need also to
  acknowledge that there are weaknesses and a room
  for improvements as we grow and move forward to
  brighter future ahead of us.
• We are thankful and grateful to all of our
  partners, stakeholders and investors,
  particularly the UK Dramart Productions and
  Flemish Community for their generous and
  wonderful financial commitments made to this
  project. While the UK Partners fund will be
  encouraging other potential and possible fundors
  for funding considerations for the building of
  the infrastructure, the funding from the Flemish
  Community will make our job as the organisation
  much more easy in starting these activities and
  programmes which are and will be rescheduled for
  the next three years, starting as from July 2007.
  These already committed funds are strengthening
  our struggle much more for excellent results and
  outcomes expected from the project when it kicks
  off the ground.
• On this note we, the Nyanga Arts Initiative,
  partners and stakeholders, would like to
  encourage all those investors who are considering
  investment in projects of good cause, such as
  Nyanga Arts Development 1414Centre Project, where
  excellent turnouts and outcomes are strategically
  planned and expected to happen, to invest in this
  project.