A Management View of ILL

1
A Management View of ILL

• H V Evatt Library
• Kathy Stapleton
• Library Manager

2
A Management View of ILL

• Accepting request ILL form
• Processing request ILL form
• Tracking request ILL database
• Considerations
• Tracking charges ILL database

3
Accepting requestILL form - part 1

• BOOK Title _____________________________________
  __________________________
• Author(s) ______________________________________
  ___________________________
• Publisher ___________________________________
  ISBN ________________________
• Year _____________________________ Edition
  ________________________________
• .............
  ARTICLE Title ________________________________
  ____________________________
• __________________________________________________
  ________________________
• Author(s) ______________________________________
  ___________________________
• Journal Title __________________________________
  ____________________________
• __________________________________________________
  ___ ISSN________________
• Vol./Iss./Date _________________________________
  _______ Pages ______________
• REQUESTER DETAILS
• Name _________________________________________
  _________________________
• Section ________ Division ________
  Phone Extension ___________
• Required By Not urgent / ASAP / Urgent
  date needed by ___________
• Needed for _______________________________________
  _________________________

4
Processing requestILL form - part 2

• LIBRARY USE ONLY
• KDD Req No. ____________________ Date
  Requested _______________________
• Library ______________________________________
  __________________________
• Date Due ________________________ Date
  Returned ________________________
• My signature indicates that I have borrowed the
  requested item and taken responsibility for it
  until I return it to the H V Evatt Library.
• Signed ___________________
  Date ___ / ___ / ___

5
Tracking requestsILL database

• Number (automatic) 25
• Officer's Name Kathy Stapleton
• Extension 2737
• Division PCD
• Work (Yes/No) Y
• KDD number 3072747
• Title of journal or book World's banker
• Pub date 2004
• Page number(s)
• ISBN/ISSN 1594200238
• From (library code) AINT
• Request Mode Kinetica
• Date requested 22/03/2005
• Date received 29/03/2005
• Date returned 28/04/2005
• Cost (amount) 0.00

6
Considerations

• What clients want
• Easy to request.
• Quick to obtain.
• Statistics
• The interlibrary loan service requested copies of
  9 articles and the loan of 24 items for DFAT
  borrowers. Other libraries requested and received
  copies of 72 articles and were lent 74 items.
  These statistics demonstrate the strength of the
  collection in meeting the needs of DFAT staff and
  the use other libraries make of the specialized
  resources held.
• (Extract from Library Report April to June
  2005)

7
Considerations

• Collection development
• The library holds an extensive collection of
  resources in the priority areas of foreign
  relations and trade related matters. Within these
  broad subject categories the collection will
  emphasise the following aspects in relation to
  foreign countries
• Political issues
• Human rights issues
• Description of countries, their history and
  culture
• Travel guides to assist with official travel.
• Trade and economic issues
• International law
• (Extract from www.dfat.gov.au/library/)

8
Tracking chargesILL database
ID Cheque No Transaction Cost
Invoice no Payment date 266 50807 1414
9210 13.20 154 30/06/2005 309 13.20 156 324 0
09771 14138896 13.20 148 23/02/2005 50 334495 1
3.20 149 30/03/2005 115 3272 13.20 151
9
A Management View of ILL

• H V Evatt Library
• Kathy Stapleton
• Library Manager
• Phone [phone]
• dfat.library_at_dfat.gov.au