The University of Calgary Planning

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The University of Calgary Planning Resource
Allocation Process

• Workshops
• November 17, 2004

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Objectives of Workshop

• Address the following
• Planning and Resource Allocation Process
• Instructions Expectations
• Overview of financial component
• Questions

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Planning Process to Date

• Academic Plan Update
• Strategy Map development
• Business Plan 2004-08 Prominence Promise An
  Update
• Comprehensive Faculty Plans

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Planning Accountability
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Academic Plan Priorities Business Plan Goals
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Academic Plan Priorities Business Plan Goals
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Comprehensive Plans
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Comprehensive Plans
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Planning Resource Link
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Planning Resource Allocation Timelines
Key Decision Point
Key Decision Point
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Stages of Planning to Reporting
Planning
Budgeting
Allocation
Reporting
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Planning

• Financial planning and budgeting should consider
  all of the resources available to the University
• -Planning Principles Assumptions Directions
  from TUBC for the 2003/04 and 2004/05 Budgets
  Memo dated Feb 10, 2003

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Planning For All Resources

• Including

• People
• Capital

• Space
• Technology

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Instructions Expectations

• Criteria for 2005-09 Resource Allocation Process
• Planning and Resource Submission Instructions

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How Why were criteria established?

• How?
• Primary Criteria
• derived from 4-year business plan
• broad parameters
• Secondary Criteria
• developed to address need for more specific
  direction
• Why?
• Request for enhanced transparency of resource
  allocation decisions
• Provide guidance and framework for planning and
  decision-making

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How will the Criteria be Used?

• Submissions made by Senior Budget Officers
  (Deans/Directors)
• P/VP and TUBC decisions
• Communication of re-allocation and investment
  decisions

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Primary Criteria for Resource Allocation Decisions
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Principle criterion that reflects the principal
mandate of the University of Calgary
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Enabling Supporting Criteria
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Secondary Criteria for Resource Allocation
Decisions

• Objectives
• Encourage change
• Optimize effective use of resources
• Maintain or enhance quality
• Provide incentives
• Improved efficiency
• Decreased dependency on traditional funding
  sources

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Secondary Criteria for Resource Allocation
Decisions

• Use of effective approaches to teaching that
  maximize available resources
• E.g. blended or on-line instructional methods to
  improve student learning, inquiry and allocation
  of teaching resources
• Units support for the University Enrolment Plan
  and the principles on which it is based
• E.g. achieving approved undergraduate enrolment
  targets, while improving the quality of the
  students admitted, and increasing the number and
  quality of PhD students

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Secondary Criteria for Resource Allocation
Decisions

• Expansion of sponsored or applied research
  activity to reduce reliance on the central
  university budgets
• E.g. Maximize the benefits of sponsored or
  applied research to the Universitys operating
  budget through recovery of overhead, innovative
  use of indirect costs of research funds or
  full/partial leveraging of funds for faculty
  positions

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Secondary Criteria for Resource Allocation
Decisions

• Use of shared or integrated resources within the
  unit to improve effectiveness, enhance quality,
  and maximize resources available to implement the
  Academic Plan.
• E.g. Shared support services, faculty positions,
  administrative positions or infrastructure.

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Secondary Criteria for Resource Allocation
Decisions

• Use of innovative staffing arrangements and
  support mechanisms to optimize resources
  available to meet priority needs as set out in
  the Academic Plan and the Comprehensive Unit Plan
  
• E.g. Use of differential teaching assignments and
  consideration of these differentials in
  performance assessment

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Secondary Criteria for Resource Allocation
Decisions

• Initiatives taken to generate revenue
• E.g. Use of existing systems and infrastructure
  within the University or the community to
  maximize net profit and increase resources
  available to address priority needs.

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Submission Expectations

• Submissions for 2005-2009 closely tied to
  existing plans (e.g. Comprehensive Faculty Plans
  Unit Reviews)
• Brief and to the point
• Narrative consists of
• Executive Summary (1-2 pages)
• Planning Resource Summary (3-4 pages, max 10)
• Fund Raising Priorities

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Planning Resource Summary

• Two elements
• Proposed Transfer to Re-Allocation Pool
• Investment Proposals

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Proposed 5 Transfer

• Describe outcomes expected
• Short-term and long-term plans for changes to
  delivery of programs or services
• Accountability for internal re-allocation rests
  with the Faculty/Unit
• One-time costs part of re-allocation process
• Expansion/ development of revenue generation
  activities

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Investment Proposals

• Prioritized listing of Faculty/Units strategic
  investments over 4 years to respond to the
  Academic Plan
• Rank from highest to lowest priority
• Highlight key outcomes expected
• Includes Major capital infrastructure projects

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Fund Raising Priorities

• Identify alignment with Academic Plan, Four Year
  Business Plan and the Faculty/Unit Business Plan
• Focus on priorities of 100,000 or greater

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Financial Plan Instructions

• Detail for 2005-06
• Completed by Budget/Admin Officer in
  Cognos-Enterprise Planning Models (two components
  a salary model, and a master model)
• All sources (operating, reserves, special
  purpose, sponsored research)
• Financial implications of 3 year projections
• Schedule 1 high level impact

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Questions ???

• Contact Information
• Nicole Edge edge_at_ucalgary.ca
• Abby Riviere riviere_at_ucalgary.ca
• Heather Darrah hdarrah_at_ucalgary.ca
• Donald Jantz djantz_at_ucalgary.ca
• Diana Moes dmoes_at_ucalgary.ca
• Rick Mogensen r.mogensen_at_ucalgary.ca
• Pam Parent parent_at_ucalgary.ca