Shari Lang, CEMC, Health

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Journey of Change

• Shari Lang, CEMC, Health Safety Coordinator
• Jim Peters, Co-Chair Health Safety
• Steve Cam, Co-Chair Health Safety

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Municipality of Trent Hills

• 12, 500 Residents
• 435 Km of Roads
• 48 Km of Sidewalks
• 60 Bridges (36 Municipal)
• 25 Parks Greenspaces
• 11 Federal Locks
• 3 Trail Systems
• Ferris Provincial Park
• 1 Pool
• 2-townships and 3 urban centres amalgamated in
  2001 to form Trent Hills
• 60-100 staff

• 3 Water Treatment Plants
• 2 Wastewater Treatment Plants 1 Lagoon
• 3 Arenas
• 4 Public Works Depots Sand domes 1 Fleet
  Depot
• 3 Libraries, Resource Centre, Community Civic
  Centre, Municipal Office
• 3 Fire Halls

Municipality of Trent Hills

• Industry, Commercial, Residential,
• Rural and Urban
• Tourism

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Why the need for change?????

• External
• WSIB AUDIT
• 8 high risk list no lost time
• 2 MOL high risk young worker
• SCIP Safe Communities Incentive Program
• Internal
• 90 Points out of 1200
• Ineffective HS Committee
• Weak Commitment of Management
• Struggle support, commitment, rate of change
  due to amalgamation

Its the right thing to do!!
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CAO Recognizing the Needs

• Goal Get Council and Union Commitment
• Appoint a Health Safety Coordinator - same
  goals, different skill sets to see the process
  through
• Change the make up of the HS Committee need
  for energy and commitment
• Tie in with outside agencies WSIB, Benefit
  Carrier, Municipal Health Safety Associations,
  Ministries etc.
• Measure Performance How, What, Why (develop
  score card)
• Early and Safe Return to Work Program WSIB and
  Benefit Carrier

Lead the Way!!
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First Steps

• Breaking the Audit Down
• Develop a Strategic Path
• Utilizing skills, knowledge in the employees
• Templates - Policy, procedures, processes, forms
• Scheduling meetings
• Participation key components
• Benchmarking
• Continuous Improvement
• Review/Make Changes

The Audit is coming!!!!!
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HS Co-Chair Employee

• Role
• Co-Chair union representative for the employee
• Opportunity to make a real change
  (respect/credibility)
• Input and voice on Health Safety
• Hold Employer Accountable (management cannot
  ignore)
• Pride in Health Safety Walking the Walk (buy
  in) 2007 Best Inspection Award for the Fleet
  Department
• Common Sense is your best friend

Safety is our goal, make it yours!
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Inspections

• Importance of workplace inspections
• -1 Day to 3 Hours to inspect every workplace
  (took action cut cords, disposed of broken
  tools, equipment installed safety cabinets ,
  lockout stations, spill kits and signage etc)
• -Many deficiencies to minimal to none
• All members trained in inspections
• Rotate quarterly another set of eyes, avoids
  complacency, all staff become familiar with all
  workplaces
• -HS Committee monthly, Managers monthly,
  housekeeping inspections, Department Heads
  Annually, CAO Quarterly All work places
  annually
• Joint inspections opened communications and
  provided comfort level for employees to speak on
  concerns.

A tidy work environment is a safety requirement!!
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Employee Commitment

• Ensure you go home safely everyday
• Communicated to all employees - level of
  involvement and responsibility
• Take role seriously, positively and with pride
  (bring others along on your journey)
• Attend all meetings commitment, knowledge,
  continuity

Together we can, if you will!
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HS Committee Co-Chair Employer

• ROLE
• Realize responsibility of representing employer
• Commitment to Health Safety Committee and
  communicating items to the Management Team
• Performance Measures
• Continuous Improvement
• Acknowledge Successes
• Enable employees to get on the journey
• Credibility
• HS Committee, Management Team 1 voice

Working together to get the job done safely!
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Walk the Walk

• Inspection Rotation Become familiar with
  workplaces, understanding of day to day working
  conditions
• Together form partnership
• Response to the HS Committee develop Internal
  Responsibility Systems for deficiencies
  (timelines, results)
• Commitment to address items (care, not ignoring,
  no gap in the process)
• Want every employee to go home safely every day
• Importance of understanding the need to walk the
  walk

Asking to overlook a simple safety violation
would be asking to compromise the entire attitude
toward the value of your life!!
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Incident, Inquiry Investigation Reporting

• Training (2 employer and 2 employee)
• There really are NO ACCIDENTS understand the
  relevance and connection
• What is a incident near miss
• Reporting Process 24 hours
• Information Required forms, secure the scene,
  speaking with witness
• Not looking for blame vs. continuously improving
  the process in place
• Change from reactive to proactive
• Process of requesting information or inquiring on
  a Health Safety matter
• Know Safety No Incident

See it!! Report it!!
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Health Safety Committee - Commitment

• Change the make up of the committee open minds,
  communicators, supportive, ability to listen,
  respect, patience, trust of confidentiality
• Continually work towards the health safety of
  all employees (meetings, preparation, training,
  policy/procedures and process)
• Appointment of a Secretary to meet administrative
  functions
• Job Hazard Analysis Ranking
• (realistic, cohesive approach)

If you have questions or concerns, ask us!!
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Elements of a Health Safety Program

• SCIP
• Setting the Standard
• Communication
• Training
• Evaluation
• Acknowledge Success and Make Improvements
• Trent Hills
• Job Hazard Analysis
• Early Safe Return to Work

Know where your Health Safety Boards, First Aid
Kits, Operating Manuals and Safe Operating
Procedures are located!!
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Setting the Standards

• Policy/Procedure/Forms/Processes/Assessments
• Expectations conduct/standards
• IRS Internal Responsibility Systems
• WHEN??????
• Community Workplace Health Safety Charter

Safe is the way we work and the way we take care
of each other!!
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Communication

• 12 Newsletters per year HS Committee
  Management Team
• 26 pay inserts monthly awareness
• Annual Calendar
• HS boards, Minutes of HS meetings
• Corporate Handbook
• Suggestion Boxes
• Resource Library
• Tailgate Meetings
• Policy Procedure Manuals in every workplace
• Orientation
• Inspections
• Performance Appraisals
• Poster Sign Program
• Training, Feedback Evaluations

Show your commitment to safety and your
co-workers will know you are someone they can
count on!!
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Training

• Job descriptions required training (equipment,
  tools)
• Job hazard analysis indicates needs
• Specific training First Aid/CPR, fire
  extinguisher, emergency procedures, orientation,
  WHMIS, lockout
• Other agency hospital healthy heart,
  diabetes, hygiene, stress management
• Annual schedule - Seminar, workshops, hands on,
  group work
• Orientation new, returning, transfer
• Quizzes
• Evaluation like, learn, comfort, work related,
  new training, hints for instructor, improvement
  (employee provide input)
• Reviewed annually

Safety requires you to know how to do the job
correctly in the first place!!
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Evaluate

• Training size, type, location
• -Who, What, When, Where, How
• Used same paths as communication
• -Inspections (observe)
• Perform Assessments JHA, violence, fall arrest,
  confined space, lids/hatchway, ergonomic
• Contractors HS compliance
• -WSIB Clearance Certificate Program
• - HS Notice forms
• -Post Project evaluations

No job is so important or urgent that time
cannot be taken to perform that work safely!!
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Acknowledge Success and Make Improvements

• THANK YOU! THANK YOU! THANK YOU!
• THANK YOU! THANK YOU! THANK YOU!
• THANK YOU! THANK YOU! THANK YOU!
• THANK YOU! THANK YOU! THANK YOU!
• For your participation, comments, ideas, concerns
• You make the difference
• For your commitment to the health safety
  program
• For your continued support and input
• For celebrating our success with us
• After 1 year, workwell points 90 to 725/935

Together we CAN make a difference!!
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Job Hazard Analysis

• RAC recognize assess control
• Job tasks
• Ranking
• Training
• Continuous Improvement
• Risk training
• Foundation of all other elements
• IT IS BIG!!! (BUT NECESSARY)

Wishing wont keep you safe. Stop, Think, Act!
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Early Safe Return to Work

• Driving the Car you have the keys
• Understanding Roles and Responsibilities
• Smooth transition from illness/injury modified
  work
• Not LIGHT DUTIES but MODIFIED DUTIES
• Matrix of Reporting everyone involved, know
  who does what, clear outline of responsiblities

Take care of yourself. You are important to us!!
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Opportunity for change

• All Employees
• -whats in it for me
• -not my equipment or tools
• -messy workplaces
• -nothing ever changes
• -ppe old worn out, faded clothing
• -looking for blame
• -employers responsibility to make me safe

Ask yourself, did I do everything I could do to
prevent an incident!!
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Results
?

• All Employees responsible for Health Safety
• -report incidents
• -ask questions
• -tailgate meetings
• -participate
• -trained
• -informed
• -take pride in their workplace and themselves
• (1 goal, 1 voice, 1 commitment)
• -work together to go home safely everyday
• -Orange makes me smile

You have the freedom to work safely!
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Thank You!
Safety is a lifetime achievement . it
provides for a better tomorrow!!