CBA Payment

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• CBA Payment
• Employee Reimbursement
• Examples

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CBA Payment
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• CBA Statement Date
• Vendor 11349946501 must be used for payments of
  CBA statements
• Statement received date in department
• Note any exceptions in doc notes if not paying
  the entire statement balance

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• For receipts, documentation requirements, and
  coding questions refer to the local and state
  fund checklist.
• All like accounts, support accounts and object
  codes can be put on one line item. This is to
  reduce data entry.
• Ties the FAMIS line items back to the individual
  charges on the statement.
• If purpose and benefit along with itinerary are
  included with documentation there is no need to
  reenter here.

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• Close the document by entering a Y.
• Route the document by selecting PF7.

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• Last 4 digits of the card number plus the
  statement date.
• Should be total current charges on JP Morgan
  Chase Statement.
• Date statement received in department.
• Last 8 digits of the card number being paid .
  This is very important for JP Morgan to post
  payment appropriately.

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• Employee Reimbursement

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• Verify that the vendor is correct. Important, if
  the traveler wants direct deposit, verify that
  the appropriate mail code has been selected.
• First date of travel.
• Last date of travel.
• Purpose and benefit of travel should be listed in
  doc notes only if it is not documented elsewhere,
  ie T L is attached.

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• Use local fund or state fund checklist for coding
  and documentation requirements.
• Note FAMIS uses the first line of the first
  line item description to notify the traveler via
  email if direct deposited important to use
  description that the traveler will recognize.
• Repeated for each type of travel service. See
  the local fund and state fund checklist to help
  determine the breakdown of the travel services.

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• Close the document by entering a Y.
• PF7 will route the document for approval.

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• Should be the total from line items listed on
  screen 236.
• Last date of travel.
• Date documentation/receipts received in
  department for processing.
• Important field if traveler is receiving direct
  deposit. Information listed in this field will
  be what appears on the travelers bank statement.
• Must use the value of R, ER when reimbursing
  employees. This will keep prompt pay from
  calculating.

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• Employee Travel Advance
• Reimbursement

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• Only difference from Employee Travel
  Reimbursement example, must use 3711711711R as
  the reimburse ID.

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• For employee reimbursement of non receipt items,
  must document breakdown here or must be included
  with documentation. If already documented there
  is no reason to retype in FAMIS.

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• Close the document by entering Y.
• PF7 will route the document for approval.

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• Invoice Header set up to pay back Advance
• Must list the advance receivable number as the
  invoice number. Not doing so will delay posting
  of the payment to the receivable.
• Amount of documentation provided to pay back
  advance.
• Alt Vendor must be 3711711711R. This pulls from
  screen 235 when you enter the Reimburse ID. If
  this field is not filled out with this vendor
  number it will be paid directly to the traveler.
  This will cause the advance to remain
  outstanding.
• Must use the value of R, ER when reimbursing
  employees. This will keep prompt pay from
  calculating.

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• Invoice Header set up to pay back traveler for
  amount greater than the advance amount.
• 1. Invoice number should be the doc number.
• 2. Amount to reimburse traveler once advance is
  paid back.
• 3. Note that the Alt Vendor is blank. This must
  be blank to reimburse the traveler. If reimburse
  ID is filled out on screen 235 this field will
  need to be deleted out.