MBBS Intern Presentation Presenter Judi Green

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MBBS Intern PresentationPresenter - Judi Green

• 1 May 2009
• Employment and Careers Development

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OVERVIEW OF SESSION

• Written Applications
• Resumes or curriculum vitaes
• Cover Letters
• Interviews

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PURPOSE OF WRITTEN APPLICATIONS

• A self-marketing tool, used by employers to
  determine whether or not-
• You are suitable for a job
• You match their selection criteria
• They will offer you an interview

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RESUME STYLE OPTIONS

• Reverse Chronological(recommended for internship
  applications)
• Functional
• Targeted

• Combination
• Imaginative
• Electronic (keyword)

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GENERAL RESUME GUIDELINES

• 2-4 pages in length
• Logical order of sections
• Information is grouped correctly
• Logical headings
• Use the 3rd person(dont use, I, we, he/she,
  his/her, our)
• Tailor your resume to the job (dont just
  re-hash you old resume)

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RESUME TIP

• When writing your resume keep in mind
• Content
• Layout
• Both are equally important to creating a quality
  resume

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RESUME LAYOUT

• Tip Be consistent through out the document.
• Consistent legible and professional type styles
• Acceptable font size (eg 10-12)
• Be sparing on bold, italics and underlining
• All dot points and indents are line up

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RESUME LAYOUT CONT...

• Use bullets rather than paragraphs
• Short statements
• There should be a lot of white on each page
• Margin size is acceptable
• Page breaks are well placed and avoid splitting
  lists, paragraphs etc

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RESUME CONTENT

• Has a clear objective
• Focuses on your strengths
• Is targeted to internship expectations
• Is selective
• Concise less is more
• No spelling or grammatical errors (double check)
• Honest

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RESUME CONTENT

• Personal Data
• Name, Address, Telephone, email
• Qualifications/Education
• Additional Training
• Relevant accredited courses workshops etc
• Skills Summary
• A chance for you to shine!
• Avoid unsubstantiated statements
• Include relevant capabilities
• Technical competence and languages

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KEY SKILLS

• TRANSFERABLE
• Communication Skills
• Interpersonal Skills
• Time Management / Organisational Skills
• Team Work Skills
• Report Writing Skills
• Customer Service / Entrepreneurial Skills
• Technical Skills

• MEDICINE RELATED
• Self confidence
• Conscientiousness
• Intercultural communication
• Compassion ability to relate to diverse range
  of people
• Specific specialist knowledge
• a high degree of motivation and self-discipline
• What else?

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TRANSFERABLE SKILLS COMPETENCIES

• A transferable skill is a competency you can
  evidence by demonstrating its use at the same
  level of complexity across multiple situations
• A competency focuses on how you do a job and the
  way you do it rather than on what you do.
• Your results demonstrate your level of capability
  in a competency

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HOW TO CONVEY YOUR SKILLS

• Opportunity to highlight your key strengths and
  what might be relevant to the employers
  requirements
• Always substantiate your claims
• Example
• Demonstrated effective verbal communication
  skills through tutoring experience and active
  involvement in the Monash University Debating
  Society (Certified course in Public Speaking
  Skills, 2008)
• A high degree of motivation and self-discipline
  demonstrated through representational role in
  student and community committees
• Highly developed interpersonal skills
  strengthened through retail and customer service
  experience
• Solid organisational and teamwork skills
  developed through participation in and
  co-ordination of student club events and
  community charities
• Cultural and global awareness acquired from
  travelling and studying abroad

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OTHER POSSIBLE SKILLS HEADINGS

• Core Strengths
• Key Strengths Skills
• Demonstrated Key Skills
• Relevant Skills
• Key Strengths Achievements
• Summary of Key Skills
• Professional Skills

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CONTENT

• Employment Separate
  into two headings
• Relevant Experience General Employment
• - Include clinical placements
• - Use action verbs and quantifiers
• - Include levels of responsibility
• - Include accomplishments
• Personal Development
• - Do not simply list clubs and societies
• - Include any positions of responsibility held
• - Detail your role and any achievements

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EXAMPLE

• Member of the Monash University Medical Students
  Society (MUMUS)
• Chaired the MUMUS committee (2006-2008)
• Organised three social events attended by a total
  of 354 people with agreed budget
• Increased membership by 50
• Represented the Society at the national
  conference

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CONTENT

• Awards / Achievements
• Different forms of recognition - faculty or
  departmental awards
• Dont dilute by including Westpac award in Year
  8!
• Any others?
• Professional Memberships
• Interests
• Referees

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A BIT ABOUT REFEREES

• Their permission needs to be sought
• Provide full details (for MMBS to PMVC)
• Referees title
• Full name
• Phone number
• Current email address
• Position Held
• Hospital where referee is currently employed

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RESUME SAMPLE HEADINGS

• Associations / Memberships
• Awards / Achievements
• Scholarships
• Extra Curricular Activities
• Hobbies / Interests
• Referees

• Contact Details
• Career Objective / Goals
• Education / Qualifications
• Demonstrated Skills
• Employment History
• Project Work
• Volunteer Work
• Professional Development

NOTE Not all of these headings are required for
all resumes. Plus you could also create your own
additional headings to suit the content.
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RESUME IRRELEVANT INFORMATION

• Date of birth / age
• Place of birth
• Nationality
• Ethnic origin
• Marital status
• Number of children

• Religion
• Political persuasion
• Health
• Height / weight
• Photograph

The type of information listed on this overhead
is irrelevant to a resume. Adding the
information may lead to you being discriminated
against.
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COVER LETTERS

• A cover letter conveys
• Your good selling points (It should elaborate on,
  not rehash the resume)
• Your intelligence and writing skills
• How interested you are in working for that
  hospital
• How much research you have done

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COVER LETTERS

• 1 page only
• Tailored to each hospital
• Addresses hospitals needs
• Refers to criteria outlined on website
• Demonstrates your relevant skills and knowledge
• Demonstrates your knowledge of the hospital
• Provides examples

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COVER LETTERS - USEFUL TIPS

• Is positive and enthusiastic in tone
• Avoids colloquial expressions
• Addresses employer by name
• Includes your details
• Is error free check spelling and grammar
• Try not to begin each sentence with I
• Check spelling and grammar
• Be yourself, dont lie

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ESSENTIALS TO INCLUDE

• Return address
• Date
• Name Title of contact person
• Name address of hospital to which you are
  applying

• Salutation
• Dear MrMrsMs
• Dear Sir / Madam
• Reference/position number
• Complimentary closure and signature

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A SIMPLE LETTER FRAMEWORK

• What is the purpose of your letter? (intro)
• Why should we consider you? (2-3 paragraphs)
• Technical skills e.g. additional clinical
  training knowledge
• Generic skills e.g. cultural knowledge 2nd
  language abilities
• Relevant experiences employment academic
  achievements
• Involvement in committees/activities that can be
  linked to service of a particular group
• Indicators of special interest areas/helping
  people from a specific group e.g. voluntary work
  address what they want
• Why you are attracted to our unit / hospital
• show your knowledge and your enthusiasm

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BAD COVERING LETTERS

• Poor overall appearance
• Poor grammar, punctuation and misspelled words
• Rambling - lack of focus
• Self-focussed applicant needs only
• Bland, boring
• Exaggeration of abilities and experiences
• Aggressive, pushy tone
• Self deprecation - Mentions weaknesses, comes
  across as shy, apologetic and over-appreciative

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TO SUMMARISE

• DO
• Define responsibilities and learning through
  clinical placements
• List awards, accomplishments or special skills
  and talents
• Demonstrate you are a good match clinically and
  will fit well into the team
• DONT
• Assume anything on behalf of the reader
• Tell your life story
• Attach additional documents unless requested
  (photographs may be requested passport size)

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SAMPLES

• We want to emphasise that that the samples
  provided are to be used as a guideline only
• We encourage you to develop your own and choose a
  format that complies with the standards of
  application for each hospital
• As a free service to students we can review your
  resume before you submit it
• Send by e-mail to resume_at_careers.monash.edu.au
  or drop in to our office during a resume checking
  session
• www.careers.monash.edu.au

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MBBS INTERNSHIP INTERVIEWSPRESENTER JUDI
GREEN

• 1 May 2008
• Employment and Career Development

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YOUR AIM IN AN INTERVIEW

• State your experience, knowledge, skills and
  attributes (know why you should win the job)
• Provide evidence of how you developed your skills
  and how you applied them
• Demonstrate interest in the job
• Find out more about the hospital, the job role
  and the culture
• Make a career decision
• Get a job

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INTERVIEWS AIM

• Clarify details in your resume, especially
  generic skills
• See if you are the sort of person they would like
  to have working in their hospital
• See if you will fit in
• Discuss the job requirements in detail
• Select the best staff

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WHY PREPARE?

• Spectacular performance is always preceded by
  unspectacular preparation
• Preparation compensates for lack of talent
• If you fail to prepare prepare to fail

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BEFORE THE INTERVIEW

• Review
• Your application and resume
• The job description
• The employer information
• Potential questions practice
• Find out
• Who will interview you/their role?
• What format will the interview take?
• Take requested documents with you

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INTERVIEW TYPES

• Questions
• Behavioural
• Resume based
• Open
• Closed
• Hypothetical
• Case studies
• Your questions

• Formats
• Telephone
• One to one
• Sequential
• Panel interviews

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QUESTION TOPICS

• Technical competencies (e.g. knowledge base,
  clinical skills, clinical judgment, procedural
  skills)
• General workplace skills(e.g. verbal and written
  communication skills, personal and professional
  conduct responsibility, time management, team
  player)
• Do your career goals and values match with what
  the hospital can offer?

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IN YOUR INTERVIEW BE-

• Honest
• Prepared with an example to demonstrate every
  selection criteria
• Ready to do 80 of the talking
• Natural, not rehearsed
• Focused on both the content and delivery of your
  answers
• Enthusiastic

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TIPS

• Remember, the selection process begins as soon as
  you arrive on the hospital grounds
• Dont assume that the interviewers remember
  details about you or your application explain
  every thing

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BODY LANGUAGE

• Be punctual
• SMILE
• A firm handshake
• Appropriate eye contact
• Watch your posture, sit up straight
• Dont fiddle
• Professional grooming and dress

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BEHAVIOURAL INTERVIEW BASICS

• Is based on the premise that past behaviour is
  the best predictor of future behaviour
• Requires you to talk about your experiences and
  relate them to selection criteria

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BEHAVIOURAL INTERVIEW STRUCTURE

• Situation
• Task
• Action you took
• Results you achieved

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BEHAVIOURAL QUESTION FORMULAE

• Tell me about a time when you demonstrated good
  XXX skills (see below for examples)What did you
  do?What was the outcome?
• Skills Examples team work, decision making,
  interpersonal, communication, problem solving,
  planning, time management
• You need relevant examples that relate to the
  employer the job

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BEHAVIOURAL QUESTIONS

• Tell me about a time when you made a positive
  impact on a team? What did you do? What was the
  outcome?
• Tell me about a time when you had to work as a
  part of a team and you had a team member who
  wasnt being very cooperative or productive? What
  did you do to help rectify the situation? What
  was the result?

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OPEN QUESTIONS

• Why did you decide to apply for Bayside hospital?
• How do you think the course has prepared you for
  the workplace?
• What are your strengths and weaknesses?
• Which one/s of your placements have you found the
  most interesting?

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CLOSED QUESTIONS

• What marks did you receive in your last exams?
• How many months did you work here?

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RESUME BASED QUESTIONS

• Tell me more about your experience in the Alfred
  paediatric ward?
• You mentioned you were a committee member of
  Wildfire. Tell me more about your involvement.

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HYPOTHETICAL QUESTIONS

• What would you do if a patient complained about
  the hospitals level of service?
• How would you deal with a situation where a
  colleague was behaving inappropriately?

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FINALLY

• Rejection! It happens to everyone.
• Get feedback to improve
• Reflect on your own performance and consider what
  you did well or not so well.
• Get further assistance
• PRACTICE! PRACTICE! PRACTICE!

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USEFUL RESOURCES

• Interview Practice Workshops
• Jobseeker Information Sessions
• Hospital websites
• www.careers.monash.edu

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Phone [phone] www.careers.monash.edu.au