CME

1
CME s2s (LPD)

• Terry Keane

2
CME s2s (LPD)

• Confused?
• Children Missing Education
• Part of Every Child Matters agenda
• Every LA has a contact for CME
• Pupil Tracking Officer
• Education Welfare
• School Attendance

3
CME s2s (LPD)

• Each LA has a role to identify children who are
  missing from education
• If used as intended, s2s can be a useful tool to
  LAs involved in CME work
• To be a useful tool, all schools need to send a
  CTF to s2s when a pupil leaves even if the
  destination is not known
• All schools need to request a CTF for a new pupil

4
s2s

• s2s is not perfect
• So successful, now being used for additional
  purposes
• Transfer of
• PLASC/SC files
• Admissions files
• KS2/3 Teacher Assessment (TA) files
• FSP/KS1 files
• Section 52 spreadsheets

5
s2s

• Bulk transfers (and Nos. of concurrent users)
  slow down the transfer process and have caused
  the system to fail on occasion
• Busy times are
• Oct/Nov - Admissions (application) files
• Jan/Feb - PLASC/SC files
• Feb - Admissions (offer) files
• Jun/Jul - KS2/3 TA files
• Jun/Jul FSP/KS1 files

6
s2s

• DfES apologises for the frustration caused
• DfES will resolve the problems in two phases
• Represents a major investment in a key piece of
  our infrastructure
• Phase 1 - a revised version of s2s will be
  deployed w/c 24/10 to be available to schools and
  LEAs the following week.  

7
s2s

• A small group of volunteer LEAs are being invited
  to help us test the changes to the system.  This
  will resolve issues around upload and download of
  files
• Phase 2 the system will be upgraded in November
  and December to ensure that it can effectively
  deal with the periods of heavy pressure
  anticipated during 2006

8
CME

• Work on CME does not involve bulk transfers
• It relies on the original purpose of s2s i.e.
  schools submitting CTF files when pupils leave
  school
• In relation to CME, s2s is a tool that can help
  in the location of pupils s2s is not the whole
  process

9
CME

• For s2s to be used as a tool, schools need to
  create a CTF for every pupil leaving a school
• For those pupils where the destination (or next
  school) is not known, the destination should be
  noted as XXX XXXX and the file sent to s2s
• MMM MMMM for pupils leaving the maintained sector
• Receiving schools need to seek a CTF for every
  new pupil

10
CME

• If CTF cannot be found, schools need to ask the
  LA to search for a CTF
• LAs (CME contact etc.) need to search LPD for any
  relevant files as part of other processes for
  locating a lost pupil
• Examples of good practice and LA processes from
  two LAs are contained in the handout

11
Role/Use of s2s

• Each LA has a system administrator for s2s
• CME contacts may need to be set up as users
• Protocols may need to be established for dealing
  with missing pupil messages
• CME contacts need to be discouraged from
  sending blanket missing pupil messages

12
Role/Use of s2s

• Reports in s2s can be used to monitor overall
  usage by schools in the LA
• Specific reports are available for monitoring
  lost pupil uploads/downloads
• Even where an LA provides alternative secure
  transfer facilities between schools in the LA, a
  CTF should be sent to s2s if the destination is
  unknown or outside the maintained sector

13
Conclusion

• New Regulations governing CTF from July 2005
  The Education (Pupil Information) (England)
  Regulations 2005 (SI 2005 No. 1437)
• Replaces all earlier Regulations
• Changes include
• Email not a valid transfer mechanism from 30/9/05

14
Conclusion

• Requires CTFs to be transferred to schools in
  Wales, Scotland and Northern Ireland from 3/10/05
• The common transfer file shall be transferred in
  machine readable form, except where either the
  old school or the new school does not have the
  necessary facilities to send or receive such
  information in that form.

15
Conclusion

• The s2s LPD is a misnomer
• It is not a database and nor does it contain
  details of lost pupils
• It is a searchable area of the s2s website
  containing Common Transfer Files of pupils where
  the destination (or next) school of the pupil is
  not known to the school the pupil is leaving

16
Conclusion

• DfES is looking to rename this area to reflect
  the functionality
• Requires major changes to s2s
• Some suggestions so far
• pupils with unknown destination school (PUDs)
• unknown destination child/pupil (UDC/P)
• pupil records without new school (PRWNS)

17
And finally

• Comments/questions can be forwarded to
  Terry.Keane_at_dfes.gsi.gov.uk