DTF Presentation

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TIMSBudget Collection Module (BCM)Beginner
Course
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Todays Presenters
TIMS Development and Support Unit Roxanne
Baird Leith Brindle
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Course Outline

• Background and purpose of BCM.
• General functionality of BCM.
• Summary of changes to Budget Paper No. 2.
• Reporting.
• On-line demonstration of BCM.
• Tools to assist and key points to remember.
• Support arrangements and help.
• Questions and course review.

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BCM Background and Purpose

• BCM is DTFs in-house designed internet based
  budget collection system.
• Purpose is to collect and format the textual,
  performance and financial information that
  appears in Budget Paper No. 2 (BP2) of the
  annual State Budget.
• Substantially reduces the time and resources
  used to apply consistent format, style and
  footnotes to Agency Budget Statements.

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BCM General Functionality
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BCM Status Flow
Status
Purpose
Initial
Agency data entry
Agencies sign off in BCM
Working
DTF Analysts amendments
DTF Analysts sign off in BCM
Record of final version prior to Word editing
Final
Final report ran and sent to typist
For editing and repagination by typists
Ms Word
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General Functionality

• Format text as bold or italic in certain
  screens.
• Paste data in from MS Word without losing
  apostrophes or any bold or italic formatting.
• Automatic dot pointing of paragraphs in certain
  screens.
• Use soft returns to override the automatic dot
  pointing of paragraphs.
• Define and change the sort order of data in
  certain tables and footnotes.
• Changes lost if not saved no prompt to save.

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General Functionality (cont)

• Direct extraction of all Appropriation and
  Forward Estimate data from the Adjustment
  Tracking Module (ATM).
• Direct extraction of all capital works data
  from the Investment Management Module (IMM).

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Use of Bolding and Italics

• Bold text is only used in the Budget Papers as
  headings for sections within the Significant
  Issues and Trends, Service Major
  Achievements and Service Major Initiatives
  screens and NOT to highlight important text.

• Italics are only used where Legislation is
  mentioned. (eg Environmental Protection Act
  1986).

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Limitations of Bolding and Italics

• Has only been made available on the
  Significant Issues and Trends, Service
  Major Achievements and Service Major
  Initiatives screens.
• Functionality only works with Internet Explorer
  5.5 (or more recent versions) and will not
  work with other browsers (such as Netscape).
  Other browsers and word processing software
  will still work with the BCM, but some
  formatting flexibility will be lost.
• Functionality only works with Microsoft Word
  and works best with the more recent versions
  of MS Word.

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Soft and Hard Returns

• Text entered into the Significant Issues and
  Trends, Service Major Achievements and
  Service Major Initiatives will be
  automatically dot pointed on the report
  (unless a soft return is used).
• Soft returns (shift-enter) will override the
  automatic dot pointing of paragraphs.

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Hard and Soft Returns Example 1
By entering Western Australia continues to have
the highest rate of imprisonment of all
Australian States, despite a fall in the rate in
the last year. It also has one of the highest
rates of re-offending, an issue of concern, as
with each offence more and more people become
victims of crime. hard return Criminal
behaviour is strongly associated with social
exclusion factors including alcohol and drug
addiction, homelessness, joblessness and abuse.
Countries that have adopted contemporary
correctional practices are addressing crime rates
through whole of Government initiatives, which
include early intervention, prevention, diversion
and rehabilitation. hard return
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Hard and Soft Returns Example 1 results
The Budget Paper Report will display the
following results
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Hard and Soft Returns Example 2

• By entering
• Providing more efficient, client focused services
  through the continuing introduction of major
  Court reforms including soft return
• the creation of a new Court of Appeal soft
  return- the construction of a new court in
  Albany soft return- the planning and
  construction of the new CBD Court complex soft
  return
• Implementation of the State Administrative
  Tribunal (SAT) soft return
• development of Magistrates Court legislation
  and soft return
• Implementation of Law Reform Commission
  recommendations hard return
• Supplying justice services that are appropriate
  and responsive for those living in regional and
  remote communities.

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Hard and Soft Returns Example 2 results
The Budget Paper Report will display the
following results
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Key Changes to 2005/06 Budget Papers

• Introduction of International Financial
  Reporting Standards (IFRS) - 2003-04 and
  2004-05 amounts to be reported on current
  Australian accounting standards - 2005-06
  Budget Estimates and Forward Estimates to be
  based on IFRS.
• Statement of Changes in Equity not included in
  2005-06 Budget Papers.
• All references to Revenue replaced with
  Income.

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Key Changes to 2005/06 Budget Papers (cont)

• Output Measures table replaced by Key
  Efficiency Indicators table.
• References to Outputs replaced with
  Services

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BCM Reporting
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Reports General

• There are two key reports available to all
  users
• Budget Paper Report (Microsoft Word)
• Financial Statements Report (Microsoft Word).
• These reports may take a while to generate so
  try to limit running these as much as
  possible during peak times as it will slow
  response times.
• View Report Queue facility is available to
  track the progress of your reports.

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Budget Paper Report
Financial data from ATM
Capital Works data from IMM
Textual, performance and summary data from BCM
Automatic applications of formatting eg. Style,
headings, WOG footnotes
Budget Paper Report
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Budget Paper Report
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Financial Statement Report
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BCM Demonstration
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Tools to Assist User

• On-line help available via TIMS Home Page or BCM.
• Budget Paper style guide document available via
  BCM help menu.
• Sample 2005-06 Budget Papers document available
  via BCM help menu.

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Key Points to Remember

• Software works best with IE 5.5 or better and
  more recent versions of Word.
• Remember to save changes before exiting screens.
• Soft returns can be used to break up a paragraph
  with dash points.
• Remove bullets from text before copying from
  Word.
• Use bolding and italics appropriately.
• Refer to on-line help, style guide and sample
  Budget Papers wherever possible.

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Key Points to Remember

• Capital Works data is extracted directly from the
  IMM so errors must be corrected in the IMM.
• Funding table in IMM must be in balance for
  Budget Paper report to be correct.
• Appropriation and Forward Estimates data is
  extracted directly from the ATM so errors must be
  corrected in the ATM.
• Your DTF Analyst must update Government Goals and
  Outcome Linkages.
• Please try to limit the number of reports
  requested.

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Support Arrangements

• Contact your DTF Analyst for budget process
  related issues (eg due dates, budget paper format
  and textual content)
• Contact TIMS Helpdesk on 9262 1344 for BCM system
  related issues (eg logins, general functionality,
  training)

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Questions???Course Review forms