1.0 Notify Archdiocese Dir of Admin

1
St. John the Baptist Building Process
Flowchart Phase 1
step completed
1.1 Preliminary approval to proceed?
4.0 Establish parish committees for
construction, financing, communications
2.0 Communicate plan to build with the parish
3.0 Conduct analysis of physical plant detailing
repairs/renovations that will need to occur
within a 10 yr timeframe
3.1 Discuss mission/ministries in parish and how
it relates to proposed project
1.0 Notify Archdiocese (Dir of Admin Finance)
of intent to build
Yes
Provide additional information and re-review
intent to build
No
Building Design
5.1 Is consultant needed?
5.0 Begin preliminary building design
5.2 Send RFQ RFP to consultants
5.3 Receive RFQs RFPs back and interview
consultants
5.4 Select consultant
Yes
5.5 Is a proxy needed?
5.6 Obtain proxy from Archdiocese
No
Yes
No consultant needed for building design
5.9 Design preliminary building structure
5.7c Hire consultant sign contract
No
2
Feasibility / Affordability Study
6.1 Is consultant needed?
6.0 Conduct feasibility/affordability study
6.2 Send RFQ RFP to consultants
6.3 Receive RFQs RFPs back and interview
consultants
6.4 Select consultant
Yes
6.5 Is a proxy needed?
6.6 Obtain proxy from Archdiocese
No
Yes
Go to step 8.0 begin capital campaign
Yes
No
No consultant needed for feasibility study
7.1 Approval to proceed with Capital Campaign?
6.7 Hire consultant sign contract
7.0 Present feasibility affordability study
results to Archdiocese (Dir Admni Finance)
6..8 Complete feasibility / affordability study
6..9 Present feasibility / affordability study
to parish
Make adjustments to plan per Archdiocese and
re-present
No
3
Capital Campaign
8.1 Is consultant needed?
8.2 Send RFQ RFP to consultants
8.0 Initiate capital campaign
8.3 Receive RFQs RFPs back and interview
consultants
8.4 Select consultant
Yes
8.5 Is a proxy needed?
No
8.6 Obtain proxy from Archdiocese
Yes
No
No consultant needed for capital campaign
8.9 Establish building fund account at bank
8.7c Hire consultant sign contract
8..8 Begin capital campaign
9.0 Continue building design and prepare for
Archdiocese Building Commission presentation
4
Approval from Archdiocese
10.1 Approval to proceed?
10.0 Present to Archdiocesan Building Commission
to seek recommendation to Archbishop for approval
of building
Go to step 11.0
Yes
Make changes to building proposal and re-present
No
11.1 Approval to proceed?
11.3 Affordable bid obtained?
11.0 Submit letter to Dir Admin Finance
requesting proxy to enter into contracts and to
obtain financing
11.2 Begin project bidding process to determine
builder
11.4 Direct Architect to develop construction
drawings
Yes
Yes
Direct Architect to revise drawings
No
Make changes and re-submit letter requesting proxy
No
11.5 Work with CFC to obtain financing
11.6 Work with CFC to obtain financing
11.7 Secure loan
Begin building structure go to phase 2