Developed by

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Human Capital Management A Web based
Software Solution

• Developed by
• E Connect Solutions Ltd
  
• (Formerly Tayal Software Consultancy
  Services)
• www.tayalsoftware.com
• e-mail sales_at_tayalsoftware.com
• Contact 9194114159293

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HCMS.An Overview
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Employee Information System
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Payroll Module----Overview
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IT Infrastructure Set-UP
For E-appraisal
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Appraisal-System Entities
APPRAISEE
INCREAMENTS/ PROMOTIONS
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E-Appraisal Process
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HR Control

• Entire Appraisal process driven by definable
  start and close dates
• Start and close dates are definable for setting
  up job objectives ,Self appraisal , Appraisal.
• Automated mails go with definable Mail matter
  before the start dates of a particular process
• The full process is under administrative control
  of the HR managers
• They can send customized mails to all
  Appraisee/Appraisers or any section of them for a
  particular unit/department
• They can view the number of Appraisals completed
  or pending for a particular unit/department
• Define/Setup the people who would covered under
  the Mid Term/Annual Appraisal Process.
• Viewing of Appraisals by the employee can be
  controlled

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Process Locks

• All processes of Self Appraisal System including
  setting up Job objectives , Self Appraisal ,
  Appraiser Appraisal are controlled by an
  Electronic Submit Lock
• Once the Electronic Submit Lock is pressed by the
  Appraise he cannot do anything with his appraisal
• Electronic Submit Lock is enabled only when the
  entire Self Appraisal process is complete.
• The HR department has administrative rights to
  unlock a submit lock if required

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Interface with Excel

• The entire system has seamless interface with
  Microsoft Excel
• There is provision to import data from Excel and
  almost all reports can be exported in Excel

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Integrated Workflow

• The Entire Process has got integrated Workflow
  with it.
• Every process culminates with a flow of E-mail
  which notifies the effected entity.

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Integration with Existing Payroll System

• The Software can be custom Integrated seamlessly
  with the existing Payroll System of the
  Organization

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• Users access the system through a web based URL
• Access is given based on their roles User , HR
  Admin , System Admin

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ABCD Ltd
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• All events of the System are kicked off by the
  HR Administrator by setting up System Parameters
• He Sets up the Start date and Lock date for
  Setting up /Freezing Job Objectives and also the
  mail matter for the start up mail
• Similar Start dates/Lock dates are also setup
  for Mid term Assessment , and Annual Assessment

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Setting up Job Objectives
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ABCD Ltd

• Employee sets up his Job Objectives and Target
  Dates for same
• He can set up N no of Objectives with a optional
  Target date
• The Job Objectives are frozen by his Appraiser
  and are open till than
• He can mail the Job objectives to his Appraiser
  , Export to an Excel file or Print. Them

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• As soon as the employee sets up all his Job
  objectives an e-mail goes to his Appraiser .
• The subject and matter of all automatic e-mails
  in the system are definable

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ABCD Ltd
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• The Appraiser sees all the employees under him
  and the status of their Job Objectves

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ABCD Ltd
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• He can Freeze the Job objectives or put his
  remarks for review.
• This process continues till all his Job
  objectives are freezed. This process continues
  till all the Objectives are freezed.
• He can also export/mail the Job objectives

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Annual Self Appraisal
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ABCD Ltd
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• There are 4 sections of Annual Self Appraisal
• Guidelines for Self Appraisal
• Performance
• Personal and Managerial Attributes
• Development Needs

• Job Objectives are as per freezed and cannot be
  changed
• He feeds his Self Assessment remarks
• Employees above Level X feed their self
  assessment rating driectly.
• Other Employees have to rate themselves through
  a Self Appraisal Template

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• The Self Appraisal Template for each Job
  Objective has 10 Statements and 6 possible
  responses against each statement
• The Appraise has to tick one response against
  each statement and his marked 5,4,3,2,1,0 against
  I ,II,III,IV,V,VI respectively
• He has to respond to a minimum of X statements
• His rating for the Job Objective is automatically
  calculated as the average of the above responses.

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ABCD Ltd
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• Similarly he has to rate himself for various
  personal and managerial Attributes

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ABCD Ltd

• His assessment is Locked by pressing Submit Lock
• Submit Lock is not pressed till all required
  Fields are filled
• He can also Print/ Export the Entire Self
  Assessment

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• He also feeds his various Development Needs ,
  Strengths , Areas of Improvement and Training
  needs

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Appraisers Assesment
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ABCD Ltd
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• The Appraiser sees all the Assesses under him
  and the status of their Self Assessment locked or
  not.
• He can open and view any locked Self Assessment
  form of any employee for whom he is an Appraiser.

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ABCD Ltd
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• The Appraiser views the Self Assessment given by
  the Employee and discussed the same with him
  across the table.
• He provides his rating against each Job
  objective as well as against each attribute.
• He can also View the Mid Term Review of the
  Employee.

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ABCD Ltd
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• The Assessor fills his final remarks and confirm
  that he has discussed the assessment.
• The System generated an automatic Assessor Rating
  based on the weighted average of individual
  objective and attribute rating
• He has an option of changing the System
  generated rating and give his own rating

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Unit Head and Management /HR Committee Review
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ABCD Ltd
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• The System has an option of defining multiple
  management review committees at each Unit level
  or at the central/HO management level.
• Multiple members can be setup as a part of the
  committees and their own reviews can be hidden
  in their presence

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ABCD Ltd
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• The Management committee can view all employees
  under it , their grade , SBU , unit , service
  years , age , last promotion and last 3 or 5
  years ratings
• It also views the System generated rating of the
  employee and the Appraisers actual rating.
• It can view the entire Appraisal Self and
  Appraisers appraisal , as well as Mid term review
  of any employee.
• It can view various Rating Distribution reports
  agewise , unitwise , SBU wise , department wise
  or overall.
• Based on Distribution reports to be as near as
  Normal it gives the final Management committee
  rating

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ABCD Ltd

• The various distribution reports give the
  distribution of Ratings for the employees under
  that committee based on selected parameter Age,
  Unit , Department ,Overall.
• It also gives the Normal defined Rating
  Distribution.
• The report can be generated for the Assessor
  rating or the Committee rating.

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CEO/HR Head Approval
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ABCD Ltd
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• The CEO/HR head can view the status of each
  management committee.

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ABCD Ltd
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• He can view the Appraiser ratings as well as
  Committee rating of each Employee.
• He can also view the actual Appraisal of each
  employee and the various Rating Distribution
  reports.
• He can Accept the Appraisal system or send the
  same back to the committee for reconsideration.
• If he accepts the same the Appraisal system of
  that committee closes.
• The Appraisal System of the organization closes
  with the CEO closing all committees

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Promotion Process
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ABCD Ltd
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• Under the Promotion process the management
  committee views the Grade , Last Promotion ,
  current designation , Educational Qualification ,
  Current final rating and last 5 years ratings of
  all employees
• The new designation and grade is marked against
  each employee based on above criterion

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Increment Process
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ABCD Ltd
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• Under the Increment process the HR department
  sees all the Employees , their final current
  ratings and current salary parameters
• The rate of Increment is decided based on the
  Ratings and Promotion ,salary correction , for
  each employee as pre defined parameters.
• The revised salary parameters are calculated by
  the system and data is exported to the Payroll
  System

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ABCD Ltd
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• Automatic system defined Increment letters are
  printed from the system

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• Annexure to the Letter is the revised Salary
  Parameters of the employee

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Customized mails
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ABCD Ltd

• during the entire Appraisal process the HR
  department can send customized mails to various
  employee groups Assesses , Assessors , Unit
  Heads , committee members etc

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Application system Requirements

• Database Server
• Xeon/2gbram/windows 2003 server/Oracle 10G cpu
  based license
• Application Server
• Xeon/2gb/Windows 2003 server
• Client Desktop
• Any desktop with with IE 5.0 or above
• WAN connectivity
• For remote users and branch offices
• Connectivity should be of suitable bandwith
• Connectivity with mail server for Workflow and
  mailing application to work

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Application Deployment Of Appraisal Management
System
Branch offices
Head office Data Centre
Router
Desktops
Broad Band/ VSAT connectivity
Oracle Database Server,
small offices
Firewall and Router
ISP

• 256k/512 kbps
• Lease line as suitable

BB/ISDN/ PSTN line
Application Server running the Appraisal
Application
Mail Server
Mobile Users
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Thank You