PROCUREMENT PROCESSES

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PROCUREMENT PROCESSES
DEPARTMENT OF TRANSPORT ANDPUBLIC WORKS
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WHERE TO OBTAIN INFORMATION ABOUT WORK IN THE
DEPARTMENT
GOV. TENDER BULLETIN
TRADEWORLD
INTERNET
LOCAL AND COMMUNITY NEWSPAPERS
NOTICE BOARDS
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GOVERNMENT TENDER BULLETIN

• SUBSCRIBE TO THE BULLETIN FOR R 34.80 PER ANNUM.
• BULLETIN COMES OUT WEEKLY.
• BULLETINS ARE POSTED TO YOU.
• CONTAINS ALL TENDERS OF NATIONAL GOVERNMENT AND
  THE NINE PROVINCES.
• RESULTS ARE ALSO PUBLISHED IN THE BULLETIN.
• BULLETINS CAN ALSO BE OBTAINED AT 80c A COPY FROM
  THE GOVERNMENT PRINTER.

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WHERE TO SUBSCRIBE

• GOVERNMENT PRINTER
• PRIVATE BAG X85
• BOSMAN STREET
• PRETORIA
• 0001
• TEL [phone]

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TRADEWORLD

• DATABASE REGISTRATION
• WESTERN CAPE SUPPLIERS DATABASE (WCSD)
  REGISTRATION IS FREE. 280
• APPLICATIONS FORMS OBTAINABLE FROM TRADEWORLD OR
  HELPDESK AT (483 3431) 9 DORP STREET.
• SUBSCRIPTION TO TRADEWORLD
• SUBSCRIPTION TO TRADEWORLD ENTITLES YOU TO
  INFORMATION ON AVAILABLE QUOTATIONS AND TENDERS.
• CONTACT TRADEWORLD TO FIND OUT MORE ABOUT THE
  MONTHLY SUBSCRIPTION FEES.

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CONTACT DETAILS FOR TRADEWORLD

• TELEPHONE [phone]
• E-MAIL info_at_tradeworld.net
• WEBSITE www.tradeworld.net

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CONSTRUCTION RELATED SERVICES

• COST OF DOCUMENTS FOR QUOTATIONS R 5
• QUOTATIONS ADVERTISED VIA TRADEWORLD AND THE
  NOTICE BOARDS and VIA CELLPHONES ADVERTISED DAILY
  AS THE NEED ARISES
• FAXED OR EMAILED TO TRADEWORLD
• QUOTATIONS MUST ADHERE TO THE FOLLOWING TO BE
  CONSIDERED

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• (1) Registered with CIDB
• (2) Comply with specification set
• (3) Registered with W/C Supplier Database FOR
  points
• (4) Quotations must be signed
• HIGHEST POINTS SCORING QUOTATION OFFER ACCEPTED
• NO SURETIES/DEPOSITS OR GUARANTEES REQUIRED

CONSTRUCTION RELATED SERVICES
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ALERTS

• CONTRACT PERIOD to COMPLETE QUOTATION
• CERTAIN PERIOD TO COMPLETE WORKS.
• SHORTER THAN A TENDER PERIOD
• PENALTIES CAN BE APPLIED
• CONDITIONS UNDER WHICH PENALTIES IS APPLIED
• IF CONTRACTOR IS LATE OR DELAYS
• Unless it is valid they consult project leader.
• IF WORK DOES NOT COMPLY WITH STANDARDS
• SUBMISSION OF QUOTATIONS
• MUST BE RECEIVED BEFORE OR ON CLOSING TIME IN
  TENDER BOX
• NO CORRECTION OF PRICING ALLOWED AFTER CLOSING
  TIME
• PRICES MUST INCLUDE VAT

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TENDER PROCESS ABOVE R100 000/R200 000

• TENDER ADVERTISED IN BULLETIN (COMPULSORY) AND
  VIA TRADEWORLD.
• NORMALLY A CLOSING PERIOD OF 4 WEEKS
• SPECIAL APPROVAL NEEDED FOR SHORTEN PERIOD
• VALIDITY PERIOD 60/90 DAYS AFTER CLOSING DATE
• ON CLOSING TIME, TENDERS ARE OPENED IN PUBLIC
• IF CONSTRUCTION OR CIVIL RELATED TENDER - NAMES
  OF TENDERERS AND PRICES ARE READ OUT.
• IF NOT CONSTRUCTION OR CIVIL RELATED - ONLY NAMES
  OF TENDERERS ARE READ OUT.
• IF BID CANNOT BE FINALISED WITHIN VALIDITY
  PERIOD, TENDERERS NORMALLY REQUESTED TO EXTEND
  THEIR VALIDITY PERIOD IN WRITING.
• TENDERS RECOMMENDED TO A DTC WHO RECOMMENDS TO
  DESIGNATEE TO AUTHORISE ACCEPTANCE.
• AFTER AUTHORISATION ACCEPTANCE DONE BY MEANS OF
  LETTER OF ACCEPTANCE.

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CIDB REGISTRATION

• Register of Contractors
• The register is to
• support risk management in the tendering
  process
• reduce the administrative burden associated with
  the award of contracts
• reduce tendering costs to both clients and
  contractors
• enable effective access by the emerging sector
  to work and development opportunity
• assess the performance of contractors in the
  execution of contracts and thus provide a
  performance record for contractors
• regulate the behavior and promote minimum
  standards and best practice of contractors

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CONTINUE

• Register of Contractors
• store and provide data on the size and
  distribution of contractors operating within the
  industry and the volume, nature, performance
  and development of contractors and target
  groups and
• provides access by the private sector and thus
  also facilitate private sector procurement.
• Application
• Register of contractors is to be applied in all
  public sector construction works contracts which
  exceed R30 000 including VAT

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CONSTRUCTION TENDERS

• 1. Two type of Construction tenders
• (a) lt R500 000 80/20
• Minimum CIDB Grading 1GB-2GB
• (b) gt R500 000 90/10
• Minimum CIDB Grading 2GBPE gt
• 2. Returnable schedules at time of closing
• (a) Part C1.1 Form of Offer of Acceptance
• (b) Part C2.2 Bills of Quantities-(sum pg.only)
• (c) Record of Addenda to Tender Docs

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Construction Tenders)

• (d) Compuls. Enterprise Questionnaire
• (e) Certificate of joint ventures or partnership
• (f) Schedule of subcontractors
• (g) Schedule of Plant Equipment
• (h) Schedule of Tenders experience
• (i) Amendments and Qualifications
• (j) WBDB 6.1
• (k) BIBC Registration of good standing
• (l) Workmen Compensation/Proof of registr.
• (m) CIDB Registration

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Construction Tenders)

• (n) SARS Tax Clearance
• (o) Resolution of Board of Directors
• 3. Evaluation Phase Follow as
• Phase 1
• Tenders on time compulsory docs completed
• Phase 2
• Compliance with specification
• CIDB
• Financial capacity

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Construction Tenders)

• Phase 3
• Preference Points (Price, PDI, WEO/Disable,
  Local)
• Adjudication
• Submit to Tender Committee

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Construction Tenders)

• Phase 3
• Preference Points (Price, PDI, WEO/Disable,
  Local)
• Adjudication
• Submit to Tender Committee

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TENDER ALERTS

• CERTAIN PERIOD TO COMPLETE WORKS.
• PENALTIES CAN BE APPLIED
• CONDITIONS UNDER WHICH PENALTIES IS APPLIED
• IF CONTRACTOR IS LATE OR DELAYS.
• IF WORK DOES NOT COMPLY WITH STANDARDS.
• SUBMIT TENDERS IN TIME
• CHECK TENDER PRICING
• SIGN ALL DOCUMENTATION

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AND BEFORE YOU GO!
THANK YOU