Data Backup

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Data Backup Recovery Assessment

• Bob Mendica

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Goals

• Interview office manager
• Assess equipment, hardware, and configuration
• Talk about What Ifs
• Research
• Provide Backup Recovery Plan Recommendations

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Present Situation

• Dell PowerEdge 600SC, Intel Pentium 4, 1.8GHz w
  512K Cache

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• Linksys Cisco SD216 16 Port 10/100 Switch
  High-speed, compact 16-port 10/100 full duplex
  switch with auto MDI/MDI-X crossover detection

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• Prestige 941 Cable Bridge provides small business
  high speed Internet access over cable network. Up
  to 100 times faster than 56K analog modems, this
  means you experience audio/videos streaming and
  data arriving from the Internet to your computer
  in real time. Just switch it on without having to
  dial in to your Internet Service Provider (ISP)
  and you are online.

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• Dell PrecisionTM  370 Small Mini-Tower Intel
  Pentium 4 Processor 2.80GHz, 1MB/800
• Microsoft Windows XP Professional, SP2 with
  Media
• 512MB, 400MHz, DDR2 SDRAM Memory, NECC (2
  DIMMS)
• 40GB SATA, 7200 RPM Hard Drive without RAID

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Star Topology
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• HP LaserJet 2100 Printers

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Data Recovery Assessments

• What is the cost to the office for each hour that
  a data source is unavailable?
• Considerations include lost productivity, lost
  revenue, and lost customer/patient information.
• What is the impact if data is lost permanently?
• In the event of a systems failure, how many
  transactions could the office afford to lose?
  (This would determine how frequently backups must
  be preformed)
• What is the backup window?
• How much managers time is allocated for backup
  activities?
• Is there a requirement to store copied data
  off-site?

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Data Recovery Assessments

• Is workstation-resident data protected by backup
  software?
• Document configuration of the servers/workstations
  . Include make/model, number of processors,
  operating system and level, and a list of
  applications hosted by each system.
• What would be the cost to the office if this data
  were not recoverable?

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Data Protection Solution

• Implement Daily backup policy
• Provide Automatic and Secure Protection
• Restoration Retrieval of Data
• Reduce the volume of Data to be Stored
• Store documentation offsite.

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Online Backup Recovery Service

• Online backup and recovery is a solution to this
  problem that is gaining market acceptance within
  small and mid-sized businesses. Online backup and
  recovery is the process of automatically moving
  data over the network from its primary servers to
  offsite storage located within a secured
  electronic vault. This data is then available to
  be restored either over the network or through
  delivery of a network attached storage (NAS)
  device containing the recovered data.

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Easy Backup of Data

• Automatic backup of your computers information
• Network recovery of files and entire servers can
  be efficiently delivered from a simple web
  browser interface
• Online backup and recovery is a completely
  automated, network delivered service that
  requires no ongoing monitoring or management by
  internal IT staff.
• Data can be restored immediately to either the
  original server or an alternate server. Restores
  can also be redirected to an alternate physical
  location if the original office is no longer
  available.
• Schedule full, incremental or differential backup
  procedures.

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Online Backup Providers

• Connected
• U.S. DataTrust
• Rackspace
• Novastor
• Storactive
• Backup Solutions
• Data Backup Inc

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Pricing

• 2GB 15.00/Month
• 5GB 18.00/Month
• 10GB 26.00/Month
• 30GB 75.00/Month

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Upgrade power backup

• Advantages Provides up to 45 minutes backup
  time. Battery capacity load 800VA (450 Watts)
  Bulldog Plus software is compatible with
  Windows XP, 95/98, 2000, NT Provides 6 Outlets
  4 battery backup outlets w/surge protection and 2
  outlets w/surge protection only Serial and USB
  Ports 1 In, 1 Out RJ45/RJ11 jack with surge
  protection Automatic Voltage Regulation (AVR)

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Action Items

• Complete recommended documentation
• Conclude on how many backups are necessary
• What type of backups are needed
• Determine best time when backups can take place
• Evaluate how much storage space is needed to
  determine pricing

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Recommendations

• Re-evaluate insurance coverage for all office
  computer hardware, software, and wiring
• Selection of an off-site storage location for
  collected information on computer documentation
  and configurations
• Develop a list of contacts for hardware and
  software replacement
• Determine the Dental Offices Recovery Time
  Objective (RTO)

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Questions?