SSEM User Advisory Committee

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SSEM User Advisory Committee

• May 18, 2007

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Agenda

• SSEM Website Updates
• Known Bugs
• Student Demographics
• End User System Requirements
• Software Updates Pending
• Homepage Link
• New Icons
• Page View
• Lock/Unlock
• Admin Unlock privileges
• Date Type Codes Form
• Upload Additional Forms
• Free PDF Software
• D2D Transfer
• EMIS Module
• EMIS Integration to DASL
• Year End
• Hints Tips
• Future Meeting Dates

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SSEM Website Update

• The new SSEM2 website was created at the end of
  April to resolve the multiple server errors when
  accessing SSEM through ProgressBook.
• This is the same database only a different way of
  accessing/logging into the data.
• Once SSEM2 was created we began to see less
  errors.
• Last week it went down for 2 days and users were
  moved back to old server.
• Diagnostic Tools have now been installed on SSEM2
  and usage is being monitored.
• SSEM2 was connected back in ProgressBook
  Wednesday, May 16th.
• On Monday, we will review whether to proceed
  forward with the software release 4.0.

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Known Bug 1

• The current software still has some bugs in it.
  Until we update to SSEM 4.0, here is how to get
  around them
• Accommodations from Bank. When the users access
  the Import from Bank for Accommodations on the
  Testing Page and only selects a couple of the
  subject areas, other information is pulling into
  the blank subject areas when returning to the
  form. This only occurs for students with
  finalized IEP in the system, form is pulling
  values from previous IEP. Extra values can be
  removed by highlighting unwanted text and
  inserting a space. Resolution to the issue will
  be included in version 4.0.

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Known Bug 2

• Auto Save on Progress Reports. For some users,
  when goal pages automatically create progress
  reports, the progress reports are not
  automatically saving. This is apparent when the
  user goes to Print Merge and the form displays
  blank but displays with information when the form
  itself is opened. This was a previous problem
  which has reoccurred for some users. Temporary
  fix is to open Progress Report, save the form,
  and then open the form in Print Merge.
  Resolution to the issue is currently under
  investigation and will hopefully be included in
  version 4.0.

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Known Bug 3

• Deleting Accommodations. When users attempt to
  delete information previously saved into the
  accommodations sections of the PR07P6 Testing
  page and saving their changes, the text reappears
  after the form is reopened. Temporary fix is to
  replace the unwanted text with a space and then
  save the form. Resolution to the issue will be
  included in version 4.0.

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Student Demographics

• The forms pull in the address that is listed as
  the primary contact under the parent contact.  In
  DASL a student can have up to six contact
  addresses, but only one can be primary and that
  is the one that will populate the forms. 
• The student demographics should be made in two
  places in DASL
• Home gtgt SIS gtgt Student
• Home gtgt SIS gtgt Studentgtgt Contacts

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Manually Add Student Demographics

• The alternative way to change the student
  demographics is to log into the ProgressBook
  admin page, select the student ,select the
  address tab and make the necessary updates.
  There will be an immediate update.
• As long as the change is the same as on the
  Contact Page in DASL it will not be overwritten
  in ProgressBook.

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System Requirements

• The system requirements for SSEM 4.0 will change.
  
• PC - Windows XP SP2 IE 7.0 is the only PC
  version compatible with Adobe 8.0
• Mac OS 10.4.7 10.4.9 Safari 2.0.4 is the
  only Mac versions compatible with Adobe 8.0
• Please review the System Requirements
  documentation before doing any updates.
• Downloads for 8.0 is on the NEOnet website under
  Services/Special Education once the update is
  complete.

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Homepage Link

• The homepage link has moved from the left side
  under the school house to the right upper corner.

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User Option Icons

• The following icons changed
• Finalize Forms
• View forms
• Reports
• EMIS Tools
• One new icon was added for
• District transfer

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Select Page to View

• If a page already exists for a form, clicking on
  the edit icon will open the select form to view
  screen.

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Select Page to View

• Instead of a drop down box, users will see a
  listing of all forms created for the selected
  student

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Form Naming Page

• Clicking on Create New Blank Page will navigate
  to the Form Naming Page.

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Lock Form

• Only the user who locked the form and a user with
  admin privileges can view locked forms.

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Unlock Form

• Only the user who locked the form or a user with
  admin privileges can unlock a form.

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Lock/Unlock Status

• The select page to view will indicate which forms
  are unlocked or locked and by whom.

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Admin Unlock

• Only the user with admin privileges of 450 can
  unlock a form.

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Date Type Code

• The new form is designed to record any event
  during the school year from July 1st to June
  30th.
• If finalizing last years IEP include a blank
  copy.
• If finalizing a new IEP, fill out the appropriate
  data for future EMIS reporting.

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Upload Additional Documents

• Any supplemental forms or documents can be added
  to the IEP during finalization.
• Must be a valid PDF.

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Free PDF Software

• Free PDF software is available for download at
  www.primopdf.com if you dont have Acrobat
  Professional.
• For PCs only.
• Installs as a PDF printer.
• Select File/Print to create a PDF.
• Do Not Set as your Default Viewer, you still need
  Acrobat Reader to write IEPs.
• Ask your Tech Director about installing this or
  purchasing Adobe Professional.

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District to District Transfer

• A user with Transfer Privileges of 600 can select
  a student and send his/her form group(s) to
  another school district when a student changes
  school districts.
• To begin the Student Transfer process, click the
  Transfer Student moving van Icon from the side
  menu on the SSEM homepage.

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D2D continued

• Select the Building, Student Name and Forms to be
  transferred.
• Select new district to transfer IEP forms to.
• This will be covered in an admin training to be
  announced.

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EMIS Data Collection Form

• The EMIS Data Collection will be automatically
  created for a student once the IEP has been
  finalized by selecting IEP/EMIS.
• This form can be printed by the teacher or the
  admin
• Only a user with EMIS privileges can make
  corrections to this form.

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EMIS Integration

• This piece of the software is in its final
  development.
• One selected district will pilot this module.
• A separate meeting will be held for the admin.

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Year End

• ProgressBook SSEM will be completely down one
  week at the end of June.
• Make sure all IEPs are finalized.
• Make sure all MFEs are finalized.
• Make sure all current Progress Reports are NOT
  finalized.
• Mark All Case Management / Sped / Special
  Education Course as Ungraded if you plan to use
  them next year.
• Print screens of all Classrooms created.
• After roll-over there will be a script to restore
  any classrooms created, possible with students.

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Hints Tips

• Avoid Double Clicking in the SSEM Program.
• Click once and let the program refresh.
• On Steps 1 2 it is creating duplicate forms and
  it appears data is lost.
• Windows Vista has not been tested against SSEM.
• New User Manual for 4.0 is still under development

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Hints Tips continued

• What are the District Required Forms (IEP/EMIS
  Set)?
• District Required Forms are forms that your
  district and the SSEM system require for EMIS
  reporting. The set consists of the following
  forms
• Required forms are PR07P1, PR07P2, PR07P3,
  PR07P6, PR07P7
• Optional Forms (that the system pulls if
  present) are PR02P1, PR02P2, PR07P4, PR07P5,
  PR07P8, PR06P2

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Future Meeting Dates

• August 31, 2007 Room 17/19
• December 14, 2007 Room 20
• February 15, 2008 Room 17/19
• March 14, 2008 Room 17/19
• May 16, 2008 Room 17/19
• All meetings will be held at 900 am at the
  Summit County ESC.
• Please note these dates are all Fridays.

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Have a Great Summer!