Implementation Plan for Linear Assets

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Implementation Plan for Linear Assets
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Background

• ODOT is responsible for managing billions of
  dollars in non-linear and linear assets
• Much of our infrastructure is reaching the end of
  its effective life-cycle
• We have limited resources and many competing
  needs

So what is the strategic approach for managing
ODOT assets
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Asset Management

• a Systematic, Strategic Complete Approach
• for Maintaining, Upgrading Operating
• ODOTs transportation assets

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Planning
Asset Life Cycle
Bridge Pavement Culverts Illumination Signals ITS
Signing
Rail Fleet Barriers Facilities Retaining
Walls Tide Gates Right of Way
Construction
Maintenance
Operations
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• AASHTO Perspective
• Asset Management is a standard for State DOTs
  and others for making investment decisions and
  managing the nations transportation system.
  Asset Management should be applied/considered as
  part of the decision making process at all levels
  of an organization.
• FHWA Perspective
• Asset management is a business process and a
  decision-making framework that covers an extended
  time horizon, draws from economics as well as
  engineering, and considers a broad range of
  assets. The asset management approach
  incorporates the economic assessment of
  trade-offs among alternative investment options
  and uses this information to help make
  cost-effective investment decisions.

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Using Asset Management, Funding Allocation
Decisions Will Be

• Broad-based looking at the system as a whole
• Objective
• Made using cross-asset trade-off analyses
• Based on life-cycle costs of assets
• Pro-active

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• ODOT ASSET MANAGEMENT VISION

ODOTs assets are managed strategically by
utilizing integrated and systematic data
collection, storage, analysis and reporting
standards on a broad range of transportation
system assets, optimizing funding and life cycle
decisions for operations, maintenance and
construction business functions.
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ODOT ASSET MANAGEMENT MISSION
Recognizing that Asset Management is a process or
methodology that ODOT can use to cost-effectively
deliver an efficient, effective, reliable and
safe transportation service, the mission of ODOT
Asset Management is

• to put in place the plans, people, processes and
  products that enable ODOT to implement accepted
  Asset Management practices in a timely and
  cost-effective manner and
• to continually monitor and improve Asset
  Management implementation over time.

We do this so that benefits to ODOT in the areas
of accountability, communication, risk management
and financial efficiency can be realized.
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IMPLEMENTATION PRINCIPLES

• ODOTs Asset Management Implementation will
• Use National and International Best Practices
• Build on Existing ODOT Management System Work
• Incorporate Lessons Learned in Region 2 Pilot
  Project
• Include a High-level Assessment of all ODOT
  Assets
• Be a Staged Approach Drilling in on a Prioritized
  List of Assets
• Incorporate Asset Management Principles and
  Practices Into ODOT Daily Work Function
• Propose a 3 Year Implementation Timeline with
  Dedicated Resources

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Resource Assumptions

• Full Time Dedicated Resources/Skill Sets Needed
• Program Manager
• Operation and Policy Analysts
• Business Process Analyst
• Data Analyst

Appropriate Business Line staff, including IS
resources, committed to working as needed on
Asset Management items
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IMPLEMENTATION PLAN

• Goals Define priority areas
• Objectives Provide quantifiable targets to
  achieve goals
• Strategies Identify specific tactics to reach
  objective
• Action Items Describe specific steps to
  complete strategy

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• KEY AREAS FOR IMPLEMENTATION
• Data Collection
• Trusted, consistent accurate data is key
• Data Storage
• Need reliable and complete system
• Analysis Software
• Must be able to integrate data and perform
  cross-asset analysis
• Reporting Software
• Must be automated, flexible easy to use
• Decision Making Process
• Funding allocation decisions that are broad-based
  across asset categories using life-cycle approach

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• GOAL 1
• A robust Asset Management Data Collection and
  Storage System that contains corporate data for
  transportation features and their condition that
  is consistent, unduplicated, understandable,
  reliable, accurate, current and owned by the
  responsible ODOT Business Line.

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Primary Focus of Goal 1 QUALITY DATA

• Identify data currently collected for each asset
  group
• Create a catalog and data dictionary for each
  asset group including items such as
• Definitions
• Frequency of data collection
• Method of data collection e.g. field, video,
  construction plans, etc.
• Referencing System used e.g. Hwy/MP, GPS,
  Lat/long, etc.
• Storage retention processes
• QC/QA
• Determine data required for cross-asset analyses
  and perform gap analysis
• Develop data quality improvement plans, as needed
  
• Develop corporate data policy that includes
  definitions, collection methods, storage models,
  reference processes, data sharing agreements,
  data integration models, etc.

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• GOAL 2
• An automated, flexible and complete Asset
  Management Data Reporting System that performs
  cross-asset analysis and monitors the inventory,
  condition and performance of assets within ODOTs
  jurisdiction.

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Primary Focus of Goal 2 DATA ANALYSIS
REPORTING

• Identify analytical and reporting tools and
  software used by each asset group
• Software capabilities, use and decisions
  supported
• Document life-cycle models, deterioration
  inflation rates used
• Use of condition performance data
• Project development and scoping support
• Perform gap analysis and develop Improvement
  Plans, as needed
• Develop an Asset Management Data Analysis
  Reporting System
• Perform pilot project using Asset Manager NT/PT
  or other selected software
• Assess opportunities and develop plan to use
  existing tools such as TransGIS, TransViewer,
  etc.
• Develop and implement a corporate data analysis
  and reporting policy
• Develop Annual Status Report for each asset group

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• GOAL 3
• Implement a decision process so that funding
  allocation decisions are broad-based across
  various asset categories and that focuses on
  life-cycle management of ODOT assets.

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Primary Focus of Goal 3 DECISION PROCESS

• Assessment of current ODOT decision processes
• Perform gap analysis and develop a system wide
  decision model
• Develop and implement a Communication Plan
• Develop and implement a Training Plan
• Develop and implement key performance measures to
  support life-cycle cost, performance-based
  decision approach
• Incorporate language supporting the development
  and implementation of Asset Management into core
  ODOT documents
• Core corporate documents
• Position descriptions

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• NEXT STEPS
• Complete Region 2 Pilot Project
• Complete an Implementation Plan that contains
• Specific strategies action steps
• Assessment of timelines
• Refinement of resource needs
• Ramp up communication
• Presentations to Central and Regional Teams
• Use of tools such as Website, Brochure Fact
  Sheet

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DRAFT Implementation Chart (by Start Date)
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DRAFT Implementation Chart (by Start Date)
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FOR MORE INFORMATION

• Strategic Plan
• Communication Plan
• Implementation Plan
• Brochure
• Fact Sheet
• ODOT Asset Management Website
• http//www.oregon.gov/ODOT/TD/asset_mgmt/index.sht
  ml
• FHWA Office of Asset Management Website
• http//www.fhwa.dot.gov/infrastructure/asstmgmt/in
  dex.htm
• AASHTO Transportation Asset Management Today
  Website
• http//assetmanagement.transportation.org/tam/aash
  to.nsf/home