THINK Connect the dots using four lines and not taking your pencil off the paper.

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THINK Connect the dots using four lines and not
taking your pencil off the paper.
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Answer We must Think outside the box
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1-5 Year Capital Development Plan

• Restore the Core and Plan for the Future
• Robert T. Ungaro - Dir. Of Operations.
  Maintenance.
• Lake Park High School District 108
• John Conlon - FacilityTree
• Rich Bubula Director of Buildings Grounds
  Downers Grove School District 58

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Where To Start?

• Ask Questions
• Seek/Research Information
• Compile Information
• Interpret Information
• Present Information

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Ask Questions

• History of the District
• Staff Members
• Board Members
• Parents
• Prior Employees
• Peers of Neighboring Districts
• Community
• Municipality
• Architect
• Vendors

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Seek/Research Information

• Life Safety Surveys
• ROE
• Architect
• Plat of Surveys
• Deeds
• Building Plans
• Additions
• Remodeling
• Inspection Reports
• AHERA (Asbestos)
• Boilers
• Bleachers
• Playgrounds
• Insurance reports
• Asset Reports
• Past Strategic Plan
• Past Facility Plans
• Developer Plans

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Life Safety Survey

• What is the need for the survey
• Meets state mandate
• Yearly Survey
• Safety concerns
• Ten Year Survey
• Very detailed
• Provides opportunity to get funding

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Life Safety Results East Campus
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Life Safety Results West campus
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Life Safety Results Totals
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Plat of Survey

• What does a Plat of Survey tell you
• Property lines
• Size of Property
• Property Description and Pin Number
• Find out who your neighbors are
• Location of utilities
• Electrical
• Natural Gas
• Water and Sewer
• Telephone and Cable
• Location of all buildings on site
• Right of Ways

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Deeds

• What does a Deed tell you
• The original property owner
• Who else owned the property
• Property description itself
• Pin Number

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Building and Addition Plans

• When the buildings where built
• How they where constructed
• Construction Bid Documents
• What type of materials used
• What was specified
• Way it is to be built
• Who was the architect/contractor/engineer
• When additions where done
• As-built drawings very important

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Inspection Reports

• Asbestos
• Original Management Report and Inspection
• Six Month Inspection
• Three Year Inspection
• Boilers
• Type used
• Steam
• Hot Water
• Pressure rating
• Capacity
• Manufacture and Model/Serial Number
• Inspection due date

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Inspection Reports

• Bleachers
• Inside and Outside
• Age
• Type
• Seating Capacity
• Condition
• Playgrounds
• Type
• Age/Weight Capacity
• Condition

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Other Reports

• Insurance Reports
• Claims
• Inspections
• Asset Reports
• Inventory/Bar Code
• Values
• Past Strategic Plan
• Do you have one?
• Past Facility Plans
• What was done? What needs to be finished? Does it
  need to be updated?
• Developer Plans
• Whats happening around you
• How will the devolvement effect you
• When is it going to happen because it will

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Compile Information

• Committee formed to analyze and organize the
  information
• 10-year Life Safety Survey
• Strategic Plan
• Facilities
• Finance
• Curriculum
• Administration
• Technology
• Staff Development
• Facilities Plan
• Enrollment
• Total Number of Staff Members
• Demographic Study
• Survey to Staff, Survey to Parents, Survey to
  Community
• Time Line
• Inspections
• Miscellaneous Reports

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Interpret Information

• Take the data and formulate into a plan
• Understand the plan needs to be flexible
• Anticipate the unusual
• Funding will effect its outcome
• Board of Education needs involvement
• Community input can change the course of action

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East Campus Other Project Needs/Wants

• Communication In Classrooms
• Call Buttons or Telephones
• Call Buttons 40,423
• Phone System 200,000
• Two New Score Boards In Gym
• 10,500
• Seal Coat and Re-stripe Parking Lots
• 30,625
• Replace East Balcony Railing
• 17,500
• Roof Ladders
• 28,000
• Total327,048

• Remodeling of Food Labs
• 50,000
• New Softball Scoreboard
• 5,000
• New Softball Press Box
• 60,000
• Total143,000

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West Campus Other Project Needs/Wants

• Redo Tennis Courts
• 150,000
• Communication In Classrooms
• Call Buttons or Telephones
• Call Buttons 40,423
• Phone System 200,000
• Roof Ladders
• 12,000
• Replace Football Scoreboard
• 16,450
• Concession Stand Enlarged
• 50,000-75,000
• Total241,450

• Remodel Auditorium
• 2,660,000
• Build Auditorium Entrance/Lobby
• 663,750
• Replace Field House Floor
• 318,450
• New Baseball Concession Stand and Press Box
• 125,000
• Total3,779,200

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Educational Service Center Other Project
Needs/Wants

• New Furnaces 20,000
• New Carpeting
• Lunch Room Remodeled 4,000
• Painting 5000
• New Lighting 8000
• Seal Coat and Stripe Parking Lot 5,000
• Total

• Sell Existing Building Value()
• Lease Space (/sq/ft) yearly cost
• Building New Building
• Add on to East or West Campus 2,000,000

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Butler Building Other Project Needs/Wants

• Operations and Maintenance East and West Combined
• Grounds Equipment 35,000
• Truck 40,000
• Total75,000

• Operations and Maintenance East and West Combined
• Trucks
• Two Pickups/plows 40,000
• Trailer
• For Skid Loader and Tractors 7,000
• Heavy Duty Equipment
• Skid Loader 20,000
• Forklift 20,000
• Grounds Equipment
• 100,000
• Total187,000

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Rich Bubula (Five Year Plan)
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Funding Mechanisms

• Working Cash
• Capital Improvement Fund/Life Safety Fund
• Operations and Maintenance Fund
• Non-Referendum Bonds
• Referendum

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Present Information

• Present to the District Administration
• Union Representatives
• All Staff
• Board of Education
• Community
• Use whatever Media means you can
• District Newsletter
• School Newspaper
• Internet
• News Media

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Software Board Perspective

• It is your Information your Responsibility
• Owner Mentality
• Increase Efficiencies
• Operations Incorporate into daily
  activities/process
• Contractors
• Vendors/Contractors on the Team
• They feed / supply your data
• Use their expertise
• Eliminate Surprises / Allocate Funds

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Software Feature Web Native

• Access Anywhere Anytime
• Easy Intuitive User Buy In
• Contractor Vendor

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Software Feature Drawings

• Drawing Management
• Master Drawing for Operations
• As Built
• Authoritative
• Used for Operations

Drawing Layers
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Software Feature CMMS

• Assets
• Work Orders
• Preventive Maintenance

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Software Feature Inspections

• Flexibility
• District Analysis
• Set UP according to your needs

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Software Feature Inspections

• Benjamin SD 25

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Software Feature Inspections

• Benjamin SD 25
• Inspections
• Calendar

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Software Feature Inspections

• Key Data to Collect
• Condition
• Priority
• Repair Cost
• Date
• Comments
• Work Order
• Ability to Analyze Edit

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Software Feature Data

• Reporting to Build Plan
• Exportability
• Asset vs. Items

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Questions

• ?