Title: THINK Connect the dots using four lines and not taking your pencil off the paper.
1THINK Connect the dots using four lines and not
taking your pencil off the paper.
2Answer We must Think outside the box
31-5 Year Capital Development Plan
- Restore the Core and Plan for the Future
- Robert T. Ungaro - Dir. Of Operations.
Maintenance. - Lake Park High School District 108
- John Conlon - FacilityTree
- Rich Bubula Director of Buildings Grounds
Downers Grove School District 58
4Where To Start?
- Ask Questions
- Seek/Research Information
- Compile Information
- Interpret Information
- Present Information
5Ask Questions
- History of the District
- Staff Members
- Board Members
- Parents
- Prior Employees
- Peers of Neighboring Districts
- Community
- Municipality
- Architect
- Vendors
6Seek/Research Information
- Life Safety Surveys
- ROE
- Architect
- Plat of Surveys
- Deeds
- Building Plans
- Additions
- Remodeling
- Inspection Reports
- AHERA (Asbestos)
- Boilers
- Bleachers
- Playgrounds
- Insurance reports
- Asset Reports
- Past Strategic Plan
- Past Facility Plans
- Developer Plans
7Life Safety Survey
- What is the need for the survey
- Meets state mandate
- Yearly Survey
- Safety concerns
- Ten Year Survey
- Very detailed
- Provides opportunity to get funding
8Life Safety Results East Campus
9Life Safety Results West campus
10Life Safety Results Totals
11Plat of Survey
- What does a Plat of Survey tell you
- Property lines
- Size of Property
- Property Description and Pin Number
- Find out who your neighbors are
- Location of utilities
- Electrical
- Natural Gas
- Water and Sewer
- Telephone and Cable
- Location of all buildings on site
- Right of Ways
12Deeds
- What does a Deed tell you
- The original property owner
- Who else owned the property
- Property description itself
- Pin Number
13Building and Addition Plans
- When the buildings where built
- How they where constructed
- Construction Bid Documents
- What type of materials used
- What was specified
- Way it is to be built
- Who was the architect/contractor/engineer
- When additions where done
- As-built drawings very important
14Inspection Reports
- Asbestos
- Original Management Report and Inspection
- Six Month Inspection
- Three Year Inspection
- Boilers
- Type used
- Steam
- Hot Water
- Pressure rating
- Capacity
- Manufacture and Model/Serial Number
- Inspection due date
15Inspection Reports
- Bleachers
- Inside and Outside
- Age
- Type
- Seating Capacity
- Condition
- Playgrounds
- Type
- Age/Weight Capacity
- Condition
16Other Reports
- Insurance Reports
- Claims
- Inspections
- Asset Reports
- Inventory/Bar Code
- Values
- Past Strategic Plan
- Do you have one?
- Past Facility Plans
- What was done? What needs to be finished? Does it
need to be updated? - Developer Plans
- Whats happening around you
- How will the devolvement effect you
- When is it going to happen because it will
17Compile Information
- Committee formed to analyze and organize the
information - 10-year Life Safety Survey
- Strategic Plan
- Facilities
- Finance
- Curriculum
- Administration
- Technology
- Staff Development
- Facilities Plan
- Enrollment
- Total Number of Staff Members
- Demographic Study
- Survey to Staff, Survey to Parents, Survey to
Community - Time Line
- Inspections
- Miscellaneous Reports
18Interpret Information
- Take the data and formulate into a plan
- Understand the plan needs to be flexible
- Anticipate the unusual
- Funding will effect its outcome
- Board of Education needs involvement
- Community input can change the course of action
19East Campus Other Project Needs/Wants
- Communication In Classrooms
- Call Buttons or Telephones
- Call Buttons 40,423
- Phone System 200,000
- Two New Score Boards In Gym
- 10,500
- Seal Coat and Re-stripe Parking Lots
- 30,625
- Replace East Balcony Railing
- 17,500
- Roof Ladders
- 28,000
- Total327,048
- Remodeling of Food Labs
- 50,000
- New Softball Scoreboard
- 5,000
- New Softball Press Box
- 60,000
- Total143,000
20West Campus Other Project Needs/Wants
- Redo Tennis Courts
- 150,000
- Communication In Classrooms
- Call Buttons or Telephones
- Call Buttons 40,423
- Phone System 200,000
- Roof Ladders
- 12,000
- Replace Football Scoreboard
- 16,450
- Concession Stand Enlarged
- 50,000-75,000
- Total241,450
- Remodel Auditorium
- 2,660,000
- Build Auditorium Entrance/Lobby
- 663,750
- Replace Field House Floor
- 318,450
- New Baseball Concession Stand and Press Box
- 125,000
- Total3,779,200
21Educational Service Center Other Project
Needs/Wants
- New Furnaces 20,000
- New Carpeting
- Lunch Room Remodeled 4,000
- Painting 5000
- New Lighting 8000
- Seal Coat and Stripe Parking Lot 5,000
- Total
- Sell Existing Building Value()
- Lease Space (/sq/ft) yearly cost
- Building New Building
- Add on to East or West Campus 2,000,000
22Butler Building Other Project Needs/Wants
- Operations and Maintenance East and West Combined
- Grounds Equipment 35,000
- Truck 40,000
- Total75,000
- Operations and Maintenance East and West Combined
- Trucks
- Two Pickups/plows 40,000
- Trailer
- For Skid Loader and Tractors 7,000
- Heavy Duty Equipment
- Skid Loader 20,000
- Forklift 20,000
- Grounds Equipment
- 100,000
- Total187,000
23Rich Bubula (Five Year Plan)
24Funding Mechanisms
- Working Cash
- Capital Improvement Fund/Life Safety Fund
- Operations and Maintenance Fund
- Non-Referendum Bonds
- Referendum
25Present Information
- Present to the District Administration
- Union Representatives
- All Staff
- Board of Education
- Community
- Use whatever Media means you can
- District Newsletter
- School Newspaper
- Internet
- News Media
26Software Board Perspective
- It is your Information your Responsibility
- Owner Mentality
- Increase Efficiencies
- Operations Incorporate into daily
activities/process - Contractors
- Vendors/Contractors on the Team
- They feed / supply your data
- Use their expertise
- Eliminate Surprises / Allocate Funds
27Software Feature Web Native
- Access Anywhere Anytime
- Easy Intuitive User Buy In
- Contractor Vendor
28Software Feature Drawings
- Drawing Management
- Master Drawing for Operations
- As Built
- Authoritative
- Used for Operations
Drawing Layers
29Software Feature CMMS
- Assets
- Work Orders
- Preventive Maintenance
30Software Feature Inspections
- Flexibility
- District Analysis
- Set UP according to your needs
31Software Feature Inspections
32Software Feature Inspections
- Benjamin SD 25
- Inspections
- Calendar
33Software Feature Inspections
- Key Data to Collect
- Condition
- Priority
- Repair Cost
- Date
- Comments
- Work Order
- Ability to Analyze Edit
34Software Feature Data
- Reporting to Build Plan
- Exportability
- Asset vs. Items
35Questions