The Citywide Immunization Registry Intranet

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Data Exchange between the New York Citywide
Immunization Registry (CIR) and Managed Care
Plans May 9, 2005
Amy Metroka, Director Rezaul Kabir, M.B.B.S.,
M.P.H. City Research Scientist
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NYC Health Plans

• 24 Health Plans operate in NYC
• 17 Plans are Medicaid MCOs
• 7 Plans are Commercial only
• 3 Plans offer both Medicaid and
• Commercial coverage

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Health Plan Access to CIR

• Plans may request batch data at any time
• Plans submit files containing currently enrolled
  members
• Files need to meet standard specifications (see
  handout)
• CIR returns output file within 10 days - with all
  immunizations for each member

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Health Plan Access to CIR

• Plans may submit/receive files electronically
  using Web File Repository (WFR) or by mail
• WFR is a HIPAA-compliant, secure, electronic file
  transfer application
• Plans are encouraged to submit files at least
  twice per year October and April

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Health Plan Access to CIR

• Starting October 04, plans submit entire
  population of Medicaid and Child Health Plus,
  aged 18 30 months
• Plans may also have access to the Online Registry
  set up an account
• Online Registry immunization and lead test
  histories for members, real-time

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Plans Data Exchange Summary
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CIR -Health Plan Collaboration
We encourage plans to Communicate with
providers/enrollees to encourage appropriate
immunization and reporting to CIR Offer
incentives to providers for up-to-date records in
CIR
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Contact Information

• Citywide Immunization Registry
• NYC Department of Health Mental Hygiene
• www.nyc.gov/health/cir
• Amy Metroka,Director
• ametroka_at_health.nyc.gov 212-676-2319
• Rezaul Kabir, M.B.B.S., M.P.H.
• City Research Scientist
• rkabir_at_health.nyc.gov 212-676-2329