IMS 2006 ADCOM Update

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IMS 2006 ADCOM Update

• October 2005

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Next Stops

• San Diego (RWS2006) January 14-16, 2006
• And in just 36 weeks!
• San Francisco -- IMS2006
• June 11-16, 2006

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IMS2006 Steering Committee
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IMS2006 Steering Committee

• Up to 52 volunteers
• A few open positions, some turnover
• Full Steering Committee meetings
• University of Santa Clara providing space
• January, May, August next November
• Many 2006 volunteers shadowed their counterparts
  at IMS2005
• THANKS

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IMS2006 ExCom Activities

• Members
• General Chair- John Barr Secretary- Simon Wood
• TAC Paul Khanna Roger Pollard
• Local Arrangements - Steve Brozovich
• Finance -- Steven Rosenau
• Meeting monthly mostly by telecon
• Working on general parameters for team

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Technical Activities Update (1)

• Workshop submissions have closed (Sept 30)
• XX submissions (57!! with a few hours remaining)
• Decisions by end of November (1st cut end of
  October)
• Revised submission review guidelines (reviewed
  by TCC)
• CFP distribution
• Web, journals, trade magazines,
• Multiple languages (only on web)
• Japanese, Simplified Chinese, Korean, French,
  Spanish,
• Single surface mailing to past 4 year attendees
  (mid-Sept)
• Two future CFP e-mailings
• Mid-October a few weeks prior to close of
  submissions
• Additional e-mailings
• Pre-Registration Open
• Pre-Registration Closing / general meeting
  reminder

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Technical Activities Update (2)

• Technical Papers submissions opens Oct 15th
• Just finished setting up full links to IEEE
  PDF-eXpress
• TPC selected and notified
• 32 sub-committees Special Sessions
• TPC is ?230 (out of 280 applicants/nominations)
• 219 confirmed, 4 now unable to attend, 7 not yet
  responded
• Submission, review selection process tested
• Found last years crash problem (fixed by Jeff)
• Will have backup spreadsheet process, just in
  case
• Planning on daily abstract book

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TPC Meeting

• The 2006 TPC meeting will be held in
• San Diego
• Marriott Hotel Marina
• Sunday 15 January 2006
• (RWS handling logistics / hotel bookings)

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Time Line

• Workshop proposals due 30 September 2005
• Paper submission site opens 15
  October 2005
• Workshop decisions late
  November 2005
• Paper Submission site closes 2 December 2005
• Paper acceptance notification late January 2006
• Conference Registration opens early March 2006
• Final Manuscripts due 10 March 2006
• Conference early registration closes 5 May
  2006
• IMS2006 starts 11 June 2006

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Paper Submission, Review Selection

• Using same system as in 2005 (Jeff Pond)
• Electronic paper submission only
• ALL papers (including special focussed
  sessions) will be processed by system
• Each sub-committee will need at least one
  wireless equipped laptop computer (self-supplied)
• Notification of accept/reject by e-mail
• Back-up arrangements using Excel

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Local Arrangement Activities

• Contracting with IEEE CMS for project management
  local arrangements planning
• Moscone / hotel tour in August with Elsie
• Holding 2,250 / 10,458 Peak / total rooms
• Similar to IMS2005 however there are over 20,000
  rooms in area
• Smoking rooms may be an issue, typically only 10
  available
• Hotel room inspections when well (most renovated
  in 2001-02)
• Considering additional hotels only if No
  attrition
• Moscone Marriott is HQs hotel
• 1,200 peak rooms
• Will be subcontracting Guest Tours
• Potential linked site
• Transportation? -- no mass attendee busing
• Will provide special needs transportation

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Moscone Convention Center South Hall 260,560
sq ft, Hall A,B,C Registration (100-101)
8,490 sq ft Presentation areas total 63,845
sq ft Esplanade Level 45,545 sq ft
Mezzanine Level 18,300 sq ft South Lobby
(limited usability) 13,500 sq ft

• IMS2005 plan fits in IMS2006 facilities
• Tuesday some presented problems

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Operations Team

• Publicity activities in full gear
• Extra CFP publicity push made in Asia
• IMS2006 coasters distributed _at_ EuWC, APMC, RWS,
• Starting on gift selections
• Following leads for Chairs Dinner site
• Initial contacts made for Plenary speakers
• Planning more emphasis on Student activities
• Unfortunately, WIE reception is unlikely
• Local group has minimal activities
• Increased web traffic

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Financial Update

• No significant change in financial goals
• Target is still for 500K Surplus
• Initial exhibit booth sales looking good
• Target was 800, now 850 (paid)
• IMS2005 was 858
• We have the space to grow even more
• Initial royalty checks have started
• We got money now!!!

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Greater than 1,000 potential exhibit booths
available
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Initial IMS2006 Budget Projections
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IMS2006 Budget Parameters

• Fees up by 3 to 4 over IMS2005 (which had
  smaller increases) or 5 over IMS2004
• Attendance up by 10 over IMS2004, 20 over
  RFIC2004
• At least equal to IMS2005 actuals
• Non-member fees 50 over member
• On-Site fees 30 over advance
• 850 exhibit 10x10 booths (IMS2005 actual was 858)
• F/B -- 30 over IMS2004 actuals
• still concerned if this is enough
• other expenses at or above IMS2004 actuals --
  usually closer to IMS2005 budget

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IMS2006 Budget Sensitivity

• each percentage point of attendance is 10K
• Each booth is a bit over 1K

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