Working with SPED Quick Reference 1

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Working with SPED Quick Reference 1
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• There are Six main steps in getting started with
  SPED
• Set up users in SIRS
• Define students in Special Education Field
• Log into SIRS and select the Special Education
  module
• Select students who you wish to work with
• Work with a current IPP or create a new one
• Assign staff to work with a selected student

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• Step 1 the SIRS Keyuser or 2nd contact must
  setup staff in SIRS before they can participate
  in the development of an IPP.
• (If you are a teacher using this tutorial and do
  not have SIRS access, see the School SIRS Key
  user to have your SIRS access activated. Once
  this is done the SPED Keyuser can give you access
  to your IPPs)
• All Staff members who are going to be team
  members on an IPP must
• be identified in the Staff Table
• have a SIRS User account
• Use the SETUP ' Staff and SETUP ' Users menu
  items to add staff to these tables.
• Teacher USERS should be set at a security level
  of 10 and "Linked to Staff" except for the SPED
  Key User and 2nd contact who will need a security
  level of 35.

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Step 2
(SIRS Key User or SIRS 2nd Contact)
On the Demographics Screen - select your
student. Click on Personal-2 Tab, and turn on the
flag for Special Education. Note All students
with an Exceptional Student 1 or Exceptional
Student 2 coding should have this flag turned on.
Only those students flagged as Special Education
in this manner will have an IPP available in SIRS.
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Step 3
(SPED Key User or SPED 2nd Contact)

• Select
• Student
• Special Education
• Special Education Data
• from the menu.

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Step 4
Now select the student whose IPP you are
initiating to access the IPP for that student.
(If no Group is Selected, press the Group
Button, then the System Button and select
Currently Enrolled) see next screen
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Step 4
(SPED Key User or SPED 2nd Contact)
Selecting a Group - press the Group Button, then
the System Button and select Currently Enrolled)
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Step 5
(SPED Key User or SPED 2nd Contact)
If the student has no IPP started, click to
highlight Individual Program Plan and then click
on the Add button (Top button on the Button bar
to the right of the screen). The General Data
dialogue box will appear with your username as
the author.
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STEP 5
Complete the information in the General Data
dialogue screen (IPP Type is Standard) and use
the X button at the top right of the screen to
exit and save the data. REMEMBER, the X (Exit)
button at the top right of the dialogue screen
exits and saves the data you have entered. If
you dont want to start the IPP for this student
right now, click the Cancel button. This is
generally true of all screens in SPED.
IMPORTANT Do not select Closed at the bottom
left corner of the General Data Dialogue screen.
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Step 5
(SPED Key User or SPED 2nd Contact)
Edit Button
If the student has an IPP from a previous year or
previous school, there will be a closed version
of the IPP and a copied version. Click to
highlight the copied version and then click on
the Edit button (2nd button on the Button bar to
the right of the screen). The General Data
dialogue screen will appear with your username as
the author as seen in the previous screen.
(Note If you just want to review the
information in the IPP, you can open the Closed
Copy - Opening goals in the Copied Version gives
you ownership!).
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STEP 6
Assign Staff If there is a plus () sign beside
the Staff title, click on the to expand the
menu item. Click on the line that begins
IPP. Click on the Edit Button and the
Staff dialogue screen will appear.
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STEP 6
Fill in the name of the Principal, the IPP
coordinator, the Key Teacher and the Team Members
You can use Quick Assign (Jr/Sr High using
student timetables only) to add all of the
teachers who have that student assigned to one of
their classes.
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STEP 6
Staff members who are contributors to the IPP are
required to be on the Team Member list. Only the
names of assigned Team members will appear on the
IPP. Parents and students can be added using
the Manual Entry selection on the SPED Add Team
Member dialogue screen. (see next screen)
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STEP 6
This is the Manual Entry toggle. Use the Role
button to select the role of the participant.
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STEP 6
At this point, staff listed as Team Members will
have access to enter data into any of the areas
in DATA or ASSESSMENT groups. It is critical
that teachers be given some in-service in using
the SPED module before proceeding beyond this
point.