Organisational Skills:

1
Organisational Skills

• Implemented in Chapter Activities Nights
• Presented by the Flinders University of South
  Australia at the 1998 International Convention

2
Organisational Excellence

• What defines a successful event?
• Use the Six Ps principle
• Proper Prior Preparation Prevents Poor
  Performance
• The important considerations are
• Goal Setting and Time-lines
• Allocating tasks and Advertising
• Using Resources
• Communication
• Personal Preparation
• Debrief and follow-ups.

3
Goal Setting and Prioritising

• Define the task and how success can measured.
• Brainstorm concepts, ideas and the feel of the
  event.
• Create a timeline for the planning and for the
  event.
• Contingency plans (have a backup!) are vital part
  of the planning process.
• Set down the important points early, deal with
  the minor details.

4
Use Your Resources!

• Chapter Planning Book and CAFE
• See the Flinders entry on Careers Quiz Nights
• Advisors and Faculty Heads
• These are invaluable contacts
• Careers Assistance Reference
• Regional HQ.
• Campus Careers Office, Alumni, Study Skills
  Centre, Student Union
• Other Suggestions?

5
Allocating Tasks and Advertising

• Subcommittees are useful tools for planning once
  the initial points are set down.
• Everyone must know what to do, and when.
• Distribute timelines to all parties
• Saturation advertise!
• Use on-campus newsletters, chapter newsletters,
  email, Internet, flyers and word-of-mouth.
• Dont forget to invite honorary members and
  corporate sponsors
• network at every opportunity!

6
Communication is VITAL!

• The full exec must be regularly briefed on
  progress.
• Make agenda item every meeting
• Keep on-campus organisations informed.
• Youll be surprised how many groups can help.
• Contact your outside speakers regularly.
• Use letters and phone.
• Ensure they are comfortable with their topic.
• Provide them with directions.

7
Showtime!

• Ensure everyone who is involved arrives early.
• Run dress rehearsal.
• Leave time for each individual to prepare.
• Public speaking is stressful! Ensure everyone is
  comfortable with their tasks, including yourself.
• People prepare in different ways, but quiet time
  is usually a common denominator

8
After the Event

• Debrief
• Involve all the committee to review and plan for
  next year.
• Document EVERYTHING for Awards Application and
  for next time.
• Get feedback from your clients
• Thankyou letters must be written.

9
In Closing

• To recap the main points
• Develop Goals and Time-lines
• Setup subcommittees and Communicate!
• Exploit your Resources
• Make time for personal preparation and rehearsals
• Debrief and follow-up.
• Remember PROPER PRIOR PREPARATION PREVENTS POOR
  PERFORMANCE!

10
Contacting Us

• This presentation is available on our website.
• You can contact us by email or through the
  internet.
• Golden.Key_at_flinders.edu.au
• http//adminwww.flinders.edu.au/Goldenkey/