Family Support Center

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School Home Partnership Successful Volunteer
Management
Sembach AB by Mark Blice-Baum Volunteer
Resource Program Manager 17-18 Jan 01
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Kaiserslautern Military Community VOLUNTEER
PROGRAMS
Volunteers...
turning Military Installations into
Communities.
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Ramstein FSC Volunteer Resource Program
Coordinating Installation

• Recruitment
• Retaining (Training)
• Recognition

of V O L U N T E E R S
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Objectives

• To explore with participants the benefits of
  incorporating a Volunteer Program in DoDDs
  Schools
• To provide participants with models of School
  Volunteer Programs
• To provide participants with a sequential
  approach to volunteer recruitment, retention, and
  recognition that they can share with colleagues
  in their unique setting.

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Benefits of Volunteering- Volunteer
Serving as a role model
Making new friends
Using their talents
Being with people who share my values
Growing as a person
?????????
Getting involved
Learning new skills
Talking with other grown-ups!!!
And on and on and on and on...
And on and on and on and on...
Getting experience
And on and on and on and on...
Feeling needed
Keeping skills current
Getting to support a valued cause.
Improving the community
Meeting new people
Having fun
And on and on and on and on...
Developing new interests
Feeling fulfilled
Chance to change the world
Getting out of the house
Receiving brownie points.
And on and on and on and on...
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Benefits of Volunteering- Volunteer

• Recognition

• Building a Volunteer Portfolio

• Child Care Reimbursement

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Benefits of Volunteering- School

• A valuable adult leader/teacher can help further
  the educational mission of the school
• Opportunity for students to relate to the
  post/base mission
• An adult role model when parent is deployed
• Positive use of vast number of human resources in
  an overseas environment
• Positive image building for the school

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School Volunteer Programs
Some On-Target
Examples
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Partners in Education Bright IDEA
86TH AIRLIFT WING Schools Liaison Officer
Jeannie Fox Assistant Schools Officer Karin Walls
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Partners in Education Bright IDEA
KMC PARTNERS IN EDUCATION Military Schools
Educating Our Children Together
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Partners in Education Bright IDEA

• BACKGROUND
• Dependent Educationa major quality of life
  issue
• Community involvementa top priority for the KMC
  Commander
• One hour per week authorized for all personnel
  to volunteer in schools

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Partners in Education Bright IDEA

• GOALS
• Foster a closer relationship between the
  military and the schools
• Increase parental involvement
• Enhance educator awareness of the military
  mission
• Enhance student achievement

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Partners in Education Bright IDEA
POSSIBLE ACTIVITIES

• Classroom Activities
• Tutoring/Seminar Period
• Reading a story
• Grading Papers
• Teacher Bulletin Boards
• Special Projects
• Computer services/classes
• Art Science Fairs

• Lunch/Recess Monitors
• Extra Curricular Activities
• Volksmarches
• School Carnivals
• Chaperone Dances
• Field Trips
• Career day
• Installation and organization tours

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Partners in Education Bright IDEA

• THE SLO WILL
• Coordinate program
• Link unit and grade POCs
• Identify programs and activities
• Give general guidance and advice regarding ways
  the units can help the schools
• Track Volunteer Hours
• Toot-The-Horn Of Our Partners In Education

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Partners in Education Bright IDEA

• THE UNIT WILL
• Allow service members time to participate in
  school events
• Track level of participation and
  successes/volunteer hours
• Suggest ways to improve the program
• Meet periodically with SLO and school

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Partners in Education Bright IDEA

• THE SCHOOL WILL
• Assess which areas need volunteer support
• Collaborate unit POCs and suggest volunteers
  for activities
• Track level of participation and
  successes/Volunteer hours
• Meet periodically with SLO and unit POC

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Partners in Education Bright IDEA
Together Making a Difference
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2000-2001 MentorShape Program

• The new school year is starting, and with that so
  is this years
• MentorShape Program!!
• The program needs volunteers to mentor individual
  students, to be a floating mentor for a
  classroom, or to be a motivational speaker for
  occasional seminar classes

If you are interested in learning more about the
program, there will be a MentorShape
Indoctrination Meeting on
29 September from 1345-1450.
If you will be attending the Indoctrination, RSVP
to me by 29 Sept at 1200. POC Dona Byron,
480-6605 (dona.byron_at_ramstein.af.mil)
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School Volunteer Programs

• The Three Rs of Volunteer
• Recruitment and Motivation

Recruit
Recognize

Retain
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P comes before R

• Perceive
• Plan
• Prepare

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Assessing Program Needs
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Identifying Program Needs

• What needs does your organization have that could
  be fulfilled by using volunteer assistance?
• What prospective individuals or groups could be
  contacted for volunteer service?

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Writing Position Descriptions
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Position Description Components

• Position Title
• Time Commitment
• Location
• General Purpose
• Specific Responsibilities
• Qualifications
• Support Provided
• Benefits
• Mentor/Supervising Professional

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Identifying Potential Volunteer Audiences
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Consider Potential Volunteer Audiences in your
Community

• Chapel
• School Groups (Parents)
• Military Units
• Spouses Groups
• Retirees
• Families

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Identify, List, and prioritize at least five
potential audiences
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Recruit
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Recruitment Methods

• Mass Recruitment
• Self Recruitment
• Individual Recruitment
• Delegated Recruitment
• In person
• Telephone
• Media Television, Radio, Newspaper

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Recruitment Methods

• Printed Materials Brochures, Fliers, Letters
• Mail
• Electronic

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Select
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Selection

• Placing an individual in the most suitable
  volunteer position based on organizational
  standards, position description, volunteer
  interests, skills and abilities, as well as
  information learned through interviewing and
  reference checking

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Schools/Volunteer Agreement
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What is a Volunteer?
VOLUNTEERS ARE UNPAID EMPLOYEES!!!
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Volunteer Expectations

• Job description

• Orientation to work environment

• Training for volunteer position

• Feedback about your work

• Professional treatment

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What is expected of a Volunteer?

• Professionalism

• Keep commitments/ notification

• Sign in when you enter school

• Track your hours

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The Key to Volunteering Success
Recognition
New Knowledge
Support
Loyalty
CLEAR EXPECTATIONS
Fulfillment
Respect
Feedback
Fairness
Independence
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Supervision
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What we can learn from our volunteers...

• Dont forget me
• Dont take me for granted
• Remember that I have multiple commitments
• Im not motivated to serve by a paycheck
• I bring special talents, interests, skills and
  abilities to my volunteer role let me utilize
  them!

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What we can learn from our volunteers...

• I may have suggestions
• I need to feel needed and wanted
• I may want to do things my own way
• I may want to set my own hours
• I want to be treated as an equal

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What we can learn from our volunteers...

• If my motives for volunteering are unfulfilled,
  if I am not respected, if I dont see an impact,
  if Im not making a differenceIm out of here!

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Evaluation/ Feedback
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Recognition

• Appreciation
• Reward
• Benefits
• Public
• Ongoing

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The Road Divided

• Retain
• Redirect
• Disengage

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Objectives

• To explore with participants the benefits of
  incorporating a Volunteer Program in DoDDs
  Schools
• To provide participants with models of School
  Volunteer Programs
• To provide participants with a sequential
  approach to volunteer recruitment, retention, and
  recognition that they can share with colleagues
  in their unique setting.

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THANK YOU!