Organization of SFM TC

1
Organization of SFM TC

• Kim Luu
• August 2006

2
Primary Objectives

• The primary purposes of the Committee are to
• Organize two conferences per year, the AAS/AIAA
  Astrodynamics Specialist Conference and the
  AAS/AIAA Space Flight Mechanics Meeting.
  (Individuals from the Space Flight Mechanics
  Committee are selected to organize these
  conferences.)
• Nominate deserving AAS members for professional
  awards Subcommittee for Selection of Recipients
  of Dirk Brouwer Award
• Administer other awards Subcommittee for
  Administration of the John V. Breakwell Student
  Travel Award
• Provide advice to the AAS Board of Directors.

3
Duties of the GC

• Select hotel
• Negotiate hotel contract
• Submit AIAA sponsorship form
• Develop conference program
• Set menus for catered events
• Develop and maintain conference budget
• Set registration, special event fees
• Run conference registration and administration
• Act as primarily liaison to hotel

4
Conference Administration Subcommittee
Conference GC duties
Subcommittee duties

• Select hotel
• Negotiate hotel contract
• Submit AIAA sponsorship form
• Develop conference program
• Set menus for catered events
• Develop and maintain conference budget
• Set registration fees
• Run conference registration and administration
• Act as primary liaison to hotel

• Obtain proposals for future sites
• Select hotel
• Negotiate hotel contract
• Submit AIAA sponsorship form
• Assist in developing program and menus, upon
  request by GC
• Run conference registration and administration

5
Technical Administration Subcommittee

• Maintain web-based conference administration and
  registration systems
• Train conference and session chairs in use of
  tools
• Review and maintain paper formatting standards
  and guidelines
• Coordinate paper review for proceedings
  submissions

6
Expectations

• All TC members shall be a member of a
  subcommittee, except those who have served as an
  AAS technical or general chair at an AAS-led
  conference at least once in their current tenure.
• Conference Administration 12 members
• Technical Administration 8 members
• Brouwer Award 1 member
• Breakwell Award 3 members

7
Immediate Actions

• Determine membership in new subcommittees
• Define responsibilities
• Conference Administration
• Define interaction with General Chair
• Winter 2009 site selection
• Update conference planning manual
• Technical Administration
• Define interaction with Technical Chair and
  Session Chairs
• Familiarize with conference administration S/W
• Develop paper templates

8
Subcommittee Membership

• Exemptions are past GC and TC at AAS-led
  conferences during current term
• Akella, Bishop, Coffey, Eller, Howell, Luu,
  Schumacher, Seago, Segerman, Vadali
• Brouwer Award
• Vadali
• Breakwell Award
• Longman, Schaub, Schumacher

9
Members for New Subcommittees

• Conference Administration Luu
• Technical Administration Coffey, Kelso
• Carpenter, Chan, Coverstone, Crumpton, Farquhar,
  Gurfil, Hoots, Lovell, Pelletier, Sandfry,
  Scheeres, Trask, Woodburn 5 new members