Welcome to Student Organization Orientation

1
Welcome to Student Organization Orientation

• Please pick up a handbook and handouts

2
office of student engagement

• Maggie Brandt, Student Organizations GA
• Lindsay Farris, Student Organizations Student
  Specialist
• Other important people to know
• Jeremy Schenk, Director of Student Engagement
• Cyndi Warnow, Administrative Assistant

3
annual registration

• Annually complete the Online Registration
• and Renewal to remain an active organization (see
  p. 9)
• Maintain a minimum of four student members and a
  full-time Missouri State faculty/staff advisor
• Update your constitution and bylaws as needed
• Attend an orientation meeting yearly

4
online registration

• Must be completed annually to remain active
• Keep your information current- We do not update
  your information
• Updates and changes are the responsibility of
  each individual organizations president or
  advisor
• Update officers, purpose, key words, website etc.

5
automated emails

• Types of automated emails
• Renewal
• Personal information changes (verification)
• Please pay attention to automated emails! These
  help keep the renewal process going, making it
  easier for your organization

6
mailboxes

• Mailboxes are located in PSU 111
• Receive mailbox assignment and sign agreement in
  Office of Student Engagement
• Check your mailbox at least once a week
• For a mailbox application, see Cyndi in PSU 101

7
office space and lockers

• Available in PSU 111 complex for your convenience
• Annual registration for office space and lockers
  occurs in March

8
banking and finances

• All student organizations may open a checking
  account at Commerce Bank, located in the PSU
• (see p. 13)
• Tax-exempt status (p. 14 in Handbook)
• If you operate with a social, charitable, or
  educational purpose, your organization may be
  eligible for tax-exempt status
• Visit http//www.irs.ustreas.gov/charities/index.h
  tml

9
SGA senators

• As a student organization, you have the right to
  send
• 2 members to SGA meetings
• SGA meets on Tuesdays at 530pm in PSU 313
• Consider applying for SGAs Student Organization
  Spotlight!
• The application needs to be turned in to PSU 120.
• For more information about SGA Senate, contact
  Kristen Sanocki at sonacki88_at_missouristate.edu or
  visit the SGA office on the bottom floor of the
  PSU (behind the TV)

10
about SOFAC

• SOFAC assists in the funding of many student
  organizations events, conference trips, etc.
  (see p. 15)
• All submissions ONLINE!
• http//studentorganizations.missouristate.edu/sofa
  c/
• Contact Jeremy Esquivel with questions
• Call 836.7646
• Hours are available on website

11
public affairs grant

• Public Affairs Grant Program (p. 15)
• Sponsors events/speakers for campus community
  that share Missouri States public affairs
  mission to provide opportunities for dialogue,
  and that encourage faculty and students to
  explore topics of public concern
• Apply one semester in advance
• Call 836.6900 for more information, or see
  Handbook, page 15

12
other funding

• Receive RHA co-sponsorship for programs related
  to on-campus students (p. 15)
• Call 836.6880 or http//studentorganizations.misso
  uristate.edu/rha
• Receive SAC co-sponsorship- up to 2000 (p. 15)
• Stop by the Office of Student Activities for
• co-sponsorship form

13
e-mail and websites

• Email
• Fill out form available in the Office of Student
  Engagement.
• Websites
• Follow the instructions at www.missouristate.edu/w
  eb/organizational.htm or contact
  webmaster_at_missouristate.edu
• Link it to the Office of Student Engagement web
  page

14
market your group

• Student E-Bulletin sent weekly
• Submissions need to be sent by 200pm on Tuesdays
  at http//calendar.missouristate.edu
• The Club is an online monthly newsletter for
  student organizations
• Send submissions to Lindsay Farris at
  farris765_at_missouristate.edu
• Office of News Services can send press releases
  for publicity in Springfield community
• Call 836.6397

15
on-campus advertising

• Flyers
• May post on any public bulletin board in academic
  buildings
• May receive permission for other boards
• Any flyers for res halls must be submitted in
  Hammons
• Chalking
• May chalk at any time
• Chalk sidewalks only- no walls, benches, under
  overhangs, etc.

16
conference services FAQs

• Set up an account with Conference Services online
  at http//events.missouristate.edu/
• FAQ about making reservations
• Request on forms in our office or via email
• Include all basic info and call with questions
• Processing takes about 1 day in PSU and
• about 2 days outside PSU
• Student Organizations rarely pay for PSU

17
conference services policies

• Standing meetings max per organization is two
  per week no shows will be dropped
• Avoid charges by using rooms in standard set up
• Good general rule is to reserve at least two
  weeks prior to any event 1-2 months for
  important or large events
• Late Night/Large events require two weeks advance
  finalization of details
• Catering requires orders two weeks prior to event
  and 48 hour confirmation of numbers

18
new student festival

• Sunday afternoon, August 23, 2009 in the PSU
• Attended by new freshmen
• Register for a table
• http//www.missouristate.edu/activities/52495.htm

19
homecoming

• All organizations can get involved in homecoming
  activities! Packets are available Wednesday
  Sept. 2nd and due Friday, October 9th in the OSE.
  
• Tailgating
• Student organizations can register to have a tent
  for tailgating during home football games
• See Lindsay Farris in Office of Student
  Engagement (PSU 101) for a tailgating form

20
risk management

• Policies regarding alcohol at organization events
• Organizations may NEVER purchase alcohol with
  organization funds
• No open parties
• All events where alcohol is present must be done
  through a third-party vendor (ex. restaurant,
  bar, club)
• All laws apply (ex. minors may not consume
  alcohol)
• There are risks in ALL types of events
• Has your group considered how they will handle
  potential risks?

21
travel

• Travel events require the following
• Trip Activity Release form to be completed by
  each participant and given to advisor
• Trip Registration form to be signed by advisor
  and submitted to Office of Safety and
  Transportation

22
greek life forms

• Greek-specific forms are available on the Greek
  Life website under Forms, Policies and Reports
• Direct questions regarding paperwork to Molly
  Beck at molly987_at_live.missouristate.edu

23
fundraising

• On-campus fundraisers
• Fill out fundraiser reservation request with
  Conference Services
• Events that charge admission may be charged 10
• Concession stands at Missouri State athletic
  events
• Call 836-3350
• See handout for additional fundraising ideas

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closing thoughts

• Use your Handbook!
• Leadership tips, budgeting tips, registration and
  renewal, and more!
• If it isnt in the Handbook, contact us!
• PSU 101 (across from Kaldis)
• brandt217_at_live.missouristate.edu
• 836.4386

25
questions and evaluation

• Questions?
• Please take a minute to complete an evaluation so
  we can better serve you.
• Thank you for your involvement!!