WISE

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WISE Student Identifier

• April 20, 2005 9am MDT District Meeting

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SIF Integration

• ESP Solutions Group Edustructures

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Introductions

• Glynn Ligon, Ph.D.,
• President and CEO, ESP Solutions Group
• Steve Curtis
• Chief Operating Officer, Edustructures
• Vince Paredes, Ph.D.
• Vice President, ESP Solutions Group
• Barbara Andrepont
• Consultant, ESP Solutions Group
• Barbara Clements, Ph.D.
• Vice President, ESP Solutions Group
• Alex Jackl
• Senior Integration Architect, ESP Solutions Group
• Steve Setzer
• Project Manager, Edustructures

SIF Board Member
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Team Overview Roles
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Team Overview - ESP

• Offices in Austin and Washington DC
• National firm Have assisted all 52 state
  education agencies in the last two years
• Exclusively focused on K-12 education data
  systems
• Pioneered concept of K-12 Data Driven Decision
  Making in the 1970s
• Major force in SIF (Schools Interoperability
  Framework)
• Primary focus on data exchange systems between
  school districts and state education agencies

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Team Overview - Edustructures

• The Leading Provider of SIF Technologies
• Agents, ZISs, and Integration Services
• Based in Salt Lake City
• Major influencer in SIF Boards and Working Groups
• 1 SIF Integrator
• Idaho, Virginia, South Carolina
• Big districts
• 1 SIF Agent Writing/Consultation
• Created over 25 agents for the leading K-12
  software companies
• 1 SIF Agent Distributor
• The top distributor of SIF agents, most of them
  exclusively
• 1 ZIS Provider

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Student Identifier

• ESP Solutions Group, eScholar, Edustructures

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Introductions

• Mary Milligan
• Project Manager, eScholar
• Shawn Bay
• Chief Executive Officer, eScholar

SIF Board Member
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Team Overview - eScholar

• Leading Provider of Two Crucial K-12
  Technologies
• Data Warehouses
• Unique Identifier Locator Solutions
• The 1 provider of data warehouses for K-12
  school districts
• High growth
• Based in White Plains, NY
• Major influencer in SIF Boards and Working Groups

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Team RolesSIF Integration
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Team StructureSIF Integration
Wyoming Department of Education Project Team
Structure
WDE I.T. Team
WDE Policy
WDE Sr. Proj. Mgr.
WDE Data Team
WDE Advisory Group
Glynn Ligon Project Principal
Alex Jackl Project Manager
Vince Paredes Integration Leader
ESP Project Manager
Barbara Clements Policy Leader (FERPA)
Steve Curtis Integration
Barbara Andrepont Training Teams
Technical Resources from Edustructures
Training Resources from ESP
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Statement of Understanding

• We understand that Wyoming is implementing a
  system that
• Builds upon the significant progress already
  made.
• Allows all schools and districts to participate.
• Reserves key choices for districts.
• Uses SIF and other standards to ensure all data
  can be shared.
• Allows data to be entered once, shared
  universally.
• Protects the security and confidentiality of all
  data.
• Begins with a long-range design to avoid
  premature obsolescence of early components.
• Our entire plan takes these objectives fully into
  account.
• Our goals are to make Wyoming not only
  successful, but also a national benchmark.

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Our Approach Milestones Identified

• Kickoff Meeting with WDE, ESP, and Edustructures
  (Deliverable WDE questionnaire establishing
  contacts, required infrastructure, priority
  tasks, etc.)
• Technical Meeting with Agent Provider(s)
• Specification of Hardware Requirements
• Final Project Management Plan Approved by WDE
  (Deliverable Project management web site with
  reference documents, project management plan in
  MS Project, and status reports)
• Meeting of the Advisory Group to Review and
  Comment on Plans
• Draft of School/District Implementation Plan
  Questionnaire and Plan Document
• Launch of Web Site for Completion of
  School/District Plans
• Communications with Districts Regarding Tasks and
  Target Dates (Deliverable e-mail/letters,
  calendars, etc.)
• Support Web Site and Contacts Established for WDE
  and Districts
• Sessions with Districts to Assist in Completing
  Questionnaires and Plans Meetings with WDE to
  Review Draft of State Plan

• Coordination with Student Identifier Task
• Technical Plan for Regions, Districts for
  Implementation (Deliverable Installation plans,
  documentation)
• Hardware Set-Up and Installations at 8 Locations
• ZIS Software Installations at 8 Locations
• Training for Student Locator Data Submissions
  (Deliverable Training materials and sessions)
• District Zone Configurations Begin at 8 Locations
  for 48 Districts
• At Least 1 District per Region Implemented
  (Deliverable Successful exchange of data from
  pilot districts)
• Final Plan for Daily Operations (Deliverable
  Operations plan document)
• Universal Agent or Central Data Manager
  Installation and Configuration
• Districts Zones Implemented Final Testing
  (Deliverable Demonstration of functioning
  zones)
• Presentations to JEIC and Legislature
• Implementation of Agents (Average of 2 per year
  per District)

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• Milestones
• December 2005 All districts submit precoding
  information for state assessment using Central
  Data Manager
• Survey of districts to create an implementation
  plan
• Regional center installation and configuration of
  SIF zone integration server, setting up district
  zones, installing the student locator framework
  (SLF)
• Install WDE ZIS, Student Locator Framework, Uniq
  ID software,
• Central Data Manager installation at regional
  centers
• Pilot Student Locator Framework and Central Data
  Manager
• Training

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Our Methodology Process Flow
Semi-Weekly Updates 3.2.4
Selected Assistance District Visits
ZIS Vendor Meeting
Agent Vendor Meeting
Regional Training Sessions
Configure Pilot SIS and Network
Account Agents 3.2.2
Install/Config Zones at Regional Centers 3.2.1
Kickoff Meeting
Install Vertical Reporting Application
Install/Config State Zone 3.2.2
Statewide Review And Modifications 3.1.1,
3.1.3
Finalize Design of System
State Implementation Plan 3.1.5
District Implementation Plans 3.1.4
Summer 2005
May 2005
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Our Methodology Process Flow II
Semi-Weekly Updates 3.2.4
Selected Assistance District Visits
Report to Legislative Subcommittee 3.2.6
Meet With JEIC 3.2.6
Governance and Policy Plan 3.1.6
Configure All SIS and Network Account Agents
Vertical Reporting Test All Districts
Precode Vertical Report Via SIF
First Vertical Reporting Test
Operation Manuals 3.2.3
Finalize Design of First Data Collection
Report 1 3.2.5
Report 2 3.2.5
Dec. 15 2005
Summer- Fall 2005
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WISE Configuration
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How will the identifier process work? (Easy 1-2-3
)

• School personnel register a student in SIS
• SIF Interoperability Occurs
• District administrator receives e-mails from the
  student locator system with URL to resolve near
  matches.
• District/school administrator/clerk logs onto
  the student identifier system to complete
  year-end roll over and other batch registration
  process.

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How will the identifier process work?
--Possibilities

• Ad hoc assignment Identifier is returned.
• Ad hoc assignment Near match
• Batch Assignment Using SIF
• Flat File Method
• Web Site

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Identifier Request
WDE
WDE User
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Identifier Returned
WDE
WDE User
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Identifier Request
WDE
WDE User
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Near Match Returned
WDE
WDE User
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Identifier Returned
WDE
WDE User
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• Criteria for Pilot Districts
• Both Student Identifier and SIF Integration
  Projects
• Available, Working Vendor Agent for SIS
• (LDAP, Active Directory)
• Hardware at District to Host SIF Agents (if
  required)
• One in Each Region (plus Cheyenne)
• Open Cooperative Perspective

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• Potential Regional Centers
• Rocks Springs
• Riverton
• Casper
• Sheridan
• Gillette
• Cheyenne (LCCC)
• Torrington
• Powell
• Cheyenne

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• District Responsibilities
• Complete survey
• Download batch file of state student identifiers
  import into SIS
• Schedule installation of SIF agents for selected
  applications (2X5)
• Use Central Data Manager to submit precode files
  for state assessment
• Attend training train local staff
• Use applications with SIF agents to share data
• Use Central Data Manager to submit data for state
  reports