THE HALLMARK AWARDS PROGRAM: CELEBRATING CHAPTER EXCELLENCE

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THE HALLMARK AWARDS PROGRAMCELEBRATING CHAPTER
EXCELLENCE

• Linda McFate, Advisor
• Coffeyville Community College
• Coffeyville, KS
• Preston Chance Harmon
• President, Kansas Region
• Phi Theta Kappa

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Talking Points

• Introducing the Hallmarks
• Planning Hallmark Programs
• Utilizing Resources

• Submitting Quality Entries
• Sharing from Experience
• Having Time for QA

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Mission Statement

• The Hallmark Awards Program, which reflects the
  scholarly ideals of Phi Theta Kappa, serves to
  recognize superior individual and chapter
  achievement in Society programs. In this
  program, chapters compete against one another.
  Participation encourages excellence, reflects
  fairness, recognizes quality and leads to
  enhanced student, advisor and chapter development.

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Hallmark Focus

• Service Hallmark
• Primary Focus International Service Program
• Secondary Focus Service Activities unrelated to
  the International Service Program
• Fellowship Hallmark
• This Hallmark is a key component of chapter
  programming. Elements of fellowship include
  getting to know other members, reaching out to
  the college campus and the opportunity to meet
  and work with those outside the college through a
  comprehensive program.

• Scholarship Hallmark
• Primary Focus Honors Study Topic
• Secondary Focus Tutoring, Mentoring and
  Recognizing/Encouraging Scholarship
• Leadership Hallmark
• Primary Focus Society or Non-Society Leadership
  Positions or Roles Assumed by the Chapter.
• Secondary Focus Leadership Development for
  Members and Others

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Comprehensive Programming

• Comprehensive programs are well-rounded programs
  that include activities within the chapter, on
  the campus, in the community and in the region or
  beyond.

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Planning Hallmark Programs

• Set Your Hallmark Goals
• Provide members with a goal setting workshop
• Set measurable goals in each of the Hallmarks
• Make sure each Hallmarks projects include
  activities that are comprehensive.

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Goals Made SMART

• SMART
• S specific
• M measurable
• A accountable
• R realistic
• T timely
• Helpful Tool
• Guideline

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Double Dip

• Plan activities that can address more than one
  Hallmark
• Taking a leadership role for a Community Clean-Up
  Event will fit into both Leadership and Service
  Hallmarks
• Arrange (Leadership) a speaker series on the
  Honors Study Topic (Scholarship) for campus and
  community

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Be Creative.

• Creative and innovative elements will make your
  program stand out-more publicity
• Put a new twist on an old project

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Focus Activities on Society Programs

• Dont have to do them all-but should have a
  strong component of Society programs
• The Service Hallmark Awards entry asks you to
  discuss four projects on the International
  Service Program and as many as three projects
  outside the realm of the International Service
  Program

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Keep Detailed Records

• Quantifying (numbers)
• Anecdotal (quotes-what people said)
• The last questions of the Hallmark entry asks
  chapters to describe specific outcomes including
  impact on the chapter members and others.

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Start Writing Now!

• As soon as you have set your goals-write them
  down.
• After each activity, take some time to
  debrief-what went well, what could be done
  differently, how many participants, what were the
  reactions of the participants, what were the
  feelings of the members who worked and planned
  the activity.
• Write a description of the activity and what
  impact the activity had on the participants and
  the membership.

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Utilizing Resources

• 2008-2010 Honors Study Topic Program Guide
• www.ptk.org/honors/guide/
• 2008-2010 International Service Program
• www.ptk.org/service
• 2008-2010 Chapter Resource Manual
• www.ptk.org/chapters/resouces
• Five Star Chapter Development Program
• www.ptk.org/fivestar/
• Civic Engagements Resources
• http//civicengagement.ptk.org/
• Hallmark Awards Program
• www.ptk.org/hallmarks
• The Rubrics for Each Category

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Submitting Quality Hallmark Entries

• Follow the rules to the letter!
• Disqualifications 1 reason chapters did not
  succeed in the Hallmark Awards Program
• Read through the entire nomination form and the
  scoring rubrics
• Answer all the questions completely

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Submitting Quality Hallmark Entries

• Give specific quantifying examples
• Impact
• Well-written
• Get it there on time!

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Submitting Quality Hallmark Entries

• Well writtenYour entry must be well written.
  Period!
• Get it there on time!
• Assign one specific person to each Hallmark
  Award-may be chapter officer or VP of that
  Hallmark. They need to
• 1. Set goals with the rest of the chapter
• 2. Plan the program to carry out goals.
• 3. Be responsible for the Hallmark Entry getting
  done

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Submitting Quality Hallmark Entries

• Level Playing Field
• Follow ALL directions thoroughly
• Margins are one (1) inch
• Double spaced
• Questions before answers
• Send one (1) copy to Headquarters (new for 2008)
• No more than six pages per entry
• Aerial 10 pt font or larger

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Sharing from Experience

• Insights from the Eta Gamma Chapter
• 1. Have a major or flagship activity for each
  of the three Hallmark areas.
• 2. Use spin-offs from your major activities

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Eta Gamma Major Projects

• Service International Operation
• Christmas Child, Duluth, GA
• Clearing a 100 X 400 Lot
• Scholarship Honors Study Topic Field Trip
  to Pennsylvania
• Leadership - National Defending the
• American Dream Summit
• Washington D.C.

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Operation Green
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International Operation Christmas Child
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Honors Study Topic Field Trip, PA
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Defending the American DreamNational Summit
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Insights from the Eta Gamma Chapter Cont.

• 3. EMPHASIZE Outcomes and Impact
• 4. One Project can have multiple parts
• Example Responding to Natural Disasters
• A. Greensburg Tornados
• B. Coffeyville Flood
• 5. Develop partnerships and utilize their
• resources and expertise
• 6. Develop an organizational system

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Insights from the Eta Gamma Chapter Cont.

• 7. As a chapter embrace the Hallmark
• process as a time for reflection,
  assessment, and renewal
• 8. Select creative activities to highlight in
  Hallmark entries.
• 9. Chapters will receive notification when
  entries have been received at Headquarters.
• 10. Chapters will receive a certificate of
  participation from Headquarters

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Insights from the Eta Gamma Chapter Cont.

• 11. Refer back to your previous years
• scores for improvement
• 12. Make sure that your chapter emphasizes
• both the primary and secondary focus of
  each Hallmark entry.
• 13. Let your entries reflect the uniqueness of
  your chapter, campus, and community
• 14. Remember, the Hallmark entries begin with
  chapter planning.

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Eta Gamma Officer Planning Retreat, Weston, MO
February 2008
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Benner House Bed and Breakfast
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Planning Session
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OMalleys Irish Restaurant
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Skiing at Snow Creek
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Contact Information

• Linda McFate
• Eta Gamma Chapter
• Coffeyville Community College
• Coffeyville, KS 67337
• 620-251-7700 X 2076
• lindam_at_coffeyville.edu