RYA Southern Region

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RYA Southern Region Clubs Management Conference
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Managing a Sailing Club

• Ian Gawn
• Secretary
• Royal Lymington Yacht Club

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About the Club

• 2800 Members, 1750 Full
• Turnover 1.3M
• ½M invested in Club facilities in last 5 years
• 16 Full-time staff Catering Casual Staff
• No car parking of our own No Moorings

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Club Events

• Days of keelboat racing                 42
• Days of XOD racing                       48
• Days of dinghy racing                    39
• Potters Rallies, WJS, etc 47
• Days of Cruising events                 26
• Total days organised sailing         202

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Club Events

• No. of keelboat races started         255
• No. of XOD races started               54
• No. of dinghy races started            146
• Total races started                       455

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Open Events

• Event
  Entries(Boats)
• Spring Series 32
• Thursday Evening Keelboats 122
• Monday Evening Dinghies 123
• Optimist Open
  178
• Summer Dinghy Regatta 31
• Summer Keelboat Regatta 54
• Fire/Lark Open
  38
• Contessa 32 Inshore Points 15

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Open Events (Cont)

• Junior Regatta 117
• Cadet/420/Laser Open
  48
• Contessa 32 Nationals
  15
• Folkboat Southern Area Championships 16
• Wayfarer Nationals 25
• SB3 Grand Prix 38
• Scow Nationals 37
• RS500 Nationals 16
• Tasar Nationals 46

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Cruising

• 96  yachts with
• 248 Crew at
• 7 organised meets.
• Spring Cowes 26 Yachts 74 People
• Carentan 5 Yachts 15 People
• No meets cancelled
• Beer and wine stats are classified

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Cruising

• Fearless              West Coast of South
  America,
• Nordlys              South Coast of 
  Australia
• Troubadour                 Sydney Australia
• King of Hearts         Finland Sweden and
  Kiel canal
• Rafiki                           Eastern Med
• Rainbow   Sweden and Aland
  Islands
• Dafony                Baltic
• Arabesque                   Atlantic Coast
  of Spain
• Oestara                        Ireland
• Squander             W. Coast of Scotland
  and Shetland

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Racing (1)

• Nick Rogers won Silver in the Mens 470 and Ben
  Ainslie won Gold in the Finn Class and Pippa
  Wilson in the Yngling in Quindao
• Ben Paton Gold medallist in the Laser Radial
  Worlds and Europeans
• Mike Slade (ICAP Leopard III) annhilated the 8
  year old outright record for the Fastnet Race
• Peter Barton won the Laser 4000 National nad
  European Champion and ditto for the RS800

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Racing (2)

• Stuart Jardine Greek and Southern European J24
  Champion AND J24s at Bermuda
• Sophies, Ainsworth and Weguelin Silver at 29er
  Youth Worlds
• Jasmine Husband and her helm Claire Walsh
  European Ladies 420 Champions
• Chris Hanna Neve 1st Double-Handed and 1st
  Overall in JOG Inshore Series

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Juniors

• 100 Children a week learning with Wednesday
  sailing
• Our status as a Volvo Champion Club maintained
  enhanced
• Club represented in Optimist, Cadet 420 GBR
  World Championship Teams
• Our Optimist fleet is one of the strongest in the
  UK taking a quarter of RYA Squad places
• We continue to produce great sailors
  Congratulations to Pippa Wilson, Nick Rogers,
  Ben Paton, Sophie Weguelin, Jasmine Husband

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Structure

• Company Limited by Guarantee since May 2005
• Specific Articles, not Table A
• Non-Profit making clause to satisfy HMRC
• Normal Club Structure Commodore, Vice-Commodore
  Rear Commodores for Sailing and House, and now
  for Finance
• Secretary is also Company Secretary,
• Responsible for day to day management of the
  Club

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Meetings and Committees

• General Meetings AGM and Special General
  Meetings.
• General Committee responsible for the
• running of the Club in accordance with the
  Articles and directions of the Club in General
  Meeting
• Sailing and House Committees
• Finance Sub-Committee

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Flag Officers Meeting

• Monthly, with extra meetings as necessary
• Ensures joined up thinking
• Provides a think-tank
• Keeps the Secretary on the straight and narrow

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Responsibilities

• Officers and General Committee members (12) are
  Directors
• Trustees are bare trustees men in grey suits
• To act as a point of reference for Flag
  Officers or the Committee in relation to the
  traditions, culture and tone of the Club
• Terms of Reference for Officers, Committee
  Trustees

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What is the Club About

• Objectives To encourage and promote yachting in
  all its aspects and to maintain a Clubhouse
• Purpose, Vision, Values
• Strap Line

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Purpose

• To encourage and promote yachting in all its
  aspects and to maintain a Clubhouse and other
  facilities for the use of Members. Due to local
  harbour bye-laws, the Club does not support
  windsurfing or the use of personal watercraft.

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VISION

• To be recognised by all Members, Staff and the
  yachting community as a premier yacht club in
  southern England, committed to being a Club of
  which Members would be proud to claim membership
  and which others will aspire to join.

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VALUES

• In all that we do we will
• In all areas provide a cheerful service to the
  highest professional standards
• Openly welcome visiting yachtsmen and make their
  visit an enjoyable and memorable experience
• Encourage the highest standards of seamanship
• Recognise the commitment of volunteers
• Recognise the commitment and contribution of our
  staff whom we will treat with dignity
• Support and encourage young sailors at all
  levels
• Be a good neighbour in the Lymington community
• Encourage open and effective communication
• Engage with the RYA as National Governing Body
  for the sport

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Strap Line

• Successful on the water
• welcoming and friendly
• ashore

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Rules/Articles

• Contract between Club and Members, and Member to
  Member (and for a limited company have legal
  effect)
• Regulations
• Day to day matters, and easier to amend!

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Staff

• Normal employment law
• Place of work
• Relationships with Members
• Division of responsibility
• Members as employees

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Volunteers

• Most valuable resource
• Large numbers
• Working relationship with staff
• Division of responsibility
• How do you show appreciation of volunteers

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The Club is a Business

• Legal responsibilities

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The Club is a Business

• Legal responsibilities
• Employer

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The Club is a Business

• Legal responsibilities
• Employer
• Members and Visitors

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The Club is a Business

• Legal responsibilities
• Employer
• Members and Visitors
• Health and safety and think of external
  hazards eg slipways

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The Club is a Business

• Legal responsibilities
• Employer
• Members and Visitors
• Health and safety and think of external
  hazards eg slipways
• Food safety

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The Club is a Business

• Legal responsibilities
• Employer
• Members and Visitors
• Health and safety and think of external
  hazards eg slipways
• Food safety
• NI, tax and VAT (inc partial exemption)

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The Club is a Business

• Legal responsibilities
• Employer
• Members and Visitors
• Health and safety and think of external
  hazards eg slipways
• Food safety
• NI, tax and VAT (inc partial exemption)
• Child Protection
• As a company if incorporated (Companies Act
  2006)

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The Club is a Business (2)

• If you dont aim for a surplus you will make a
  loss
• Financial Plan
• Subscriptions to pay running costs
• The effect of history
• Marinas, dinghy parks, etc

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Sources of Help

• RYA
• Business Link
• Government Department websites
• ACAS
• Free seminars

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What Can Go Wrong

• Conflict between Interest Groups
• Conflict between progressives and
  conservatives (or Committee and Members)
• Financial issues
• Disagreement between Staff and Members
  (Heaven forbid)

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Whose Club?

• Can become an issue between employees and
  Members. (Thats the way we always do it!)
• Remember, Members, it is YOUR Club
• Sailing and Social Members (and a VAT issue)
• CASC/Charitable Status-Giving away the family
  silver

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In Summary

• As a Flag Officer or Committee member, what are
  you taking on?
• What do you want your Club to be?
• Keep a firm grasp of the finances
• Try not to let worrying about it spoil your
  sailing

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• ANY QUESTIONS?

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