KYC Compliance Process

1
KYC Compliance Process

• Verification of Documents
• Data Entry
• Modification in Data Entry
• Dispatch of Documents
• Printing Acknowledgement Letter
• Detail Change Module

2
Verification of Documents

• Verification of KYC Application Form (KAF)
• All mandatory fields are filled by the applicant
• Colour photograph is pasted (not stapled) on the
  KAF
• Applicant is not a minor
• Verification of Proof documents
• PAN card copy is provided
• Documents are either self-attested long with the
  originals or it is attested by registered
  authorities
• Documents are provided on A4 sheet and one-sided
  copies.
• PoS should stamp the documents with Verified
  With Original

3
Data Entry

• After verification of KAF and other documents PoS
  should enter the data in the software.
• Pos should check the acknowledgement letter for
  any possible mistakes while doing the data entry.
• PoS should stamp and sign the Acknowledgement
  letter before handing it over to the client.

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Go to the website https//www.cvlindia.com
Click on Login for POS
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Login to the software by proving user id
password
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Home Page for KYC Compliance Software
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Click on CVL_GET_REF_NO from the dropdown list
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Click on New to generate new Workitem No.
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Write the Workitem No. on top of the KYC
Application Form (KAF)
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16501
Write the workitem no. here
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Click on CVL_MIN_ALLOCATION from the dropdown list
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Click on the workitem generated in CVL_GET_REF_NO
queue
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Data Entry of the KAF for REGULAR Applicant

• After verification of KAF and other documents POS
  should enter the data in the software.
• Get the Reference no. and then, from Min
  allocation select the reference no.
• Select the Investor Type.
• For the normal KYC till date all POS was
  entering only Investor type, Now after Investor
  Type they have to select Exempt Type as REGULAR.
  This is by default REGULAR only. After entering
  all the other details, Press Commit.
• Following Slide shows the screen shots for
  Regular.

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(No Transcript)
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SELECT INVESTOR TYPE
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Select Exempt Type as REGULAR
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(No Transcript)
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PRESS COMMIT
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PRESS PRINT
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KYC Acknowledgement Letter for Regular

• Check whether Name, Address and PAN mentioned in
  the Acknowledgement letter are correct i.e. as
  provided in the KYC application form.
• Stamp and sign the KYC acknowledgement letter.
• Hand it over to the client across-the-counter.
• KYC Acknowledgement letter having the PAN NO.
• Also instruct the client to submit a copy of the
  acknowledgement letter for all their first time
  investment in any Mutual Fund.

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PAN NO .
PRESS OK AND TAKE PRINTOUT
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Modification in data entry

• POS can modify the data entry before clicking on
  DONE button.
• After modification DONE button is disabled and
  COMMIT button is enabled.
• POS should again click on the COMMIT button then
  take a print of the acknowledgement letter to
  enable the DONE button.
• The earlier acknowledgement letter should be
  discarded and new one should be handed over to
  the client after putting POS stamp and signature.

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PRESS DONE
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Data Entry For the Exempt

• After taking the Reference no. and then from Min
  allocation select the reference no.
• Select the Investor Type.
• Select Exempt Type as EXEMPT and Select Exempt
  Category. Screen shot are as follows

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SELECT INVESTOR TYPE
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FOR THE EXEMPT TYPE SELECT EXEMPT
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SELECT EXEMPT CATAGORY
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TEXT BOX FOR PAN NO. WILL BE DISABLE
AUTOMATICALLY EXEMPT CODE WILL BE GENERATE
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PRESS COMMIT
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PRESS PRINT
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KYC Acknowledgement Letter For Exempt

• Check whether Name Address mentioned in the
  Acknowledgement letter are correct i.e. as
  provided in the KYC application form.
• KYC Acknowledgement letter for the Exempt have
  the Automatically generated EXEMPT Code.
• Stamp and sign the KYC acknowledgement letter.
• Note down the Exempt Code in Application form.
• Hand it over to the client across-the-counter.
• Also instruct the client to submit a copy of the
  acknowledgement letter for all their first time
  investment in any Mutual Fund. For Exempt case
  they have to write EXEMPT Code instead of PAN
  No. KYC Reference No.

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NOTE DOWN THE AUTOMATED EXEMPT CODE GENERATED.
PRESS OK AND TAKE PRINTOUT
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Modification in data entry

• POS can modify the data entry before clicking on
  DONE button.
• After modification DONE button is disabled and
  COMMIT button is enabled.
• POS should again click on the COMMIT button then
  take a print of the acknowledgement letter to
  enable the DONE button.
• The earlier acknowledgement letter should be
  discarded and new one should be handed over to
  the client after putting POS stamp and signature.

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PRESS DONE
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Dispatch of Documents

• Once the data entry for all the KYC application
  is complete, the POS should send the KYC
  application form along with all the mandatory
  documents to CDSL Ventures Limited.
• POS should create the batch print the batch
  report form the software and send the documents
  with the batch report.
• POS should contact CVL appointed courier agency
  for dispatch of documents.
• After the documents are dispatched, courier
  details (Courier Agency name and POD no.) should
  be entered into the KYC Courier details.
• Document Should sent on the below Address
• CDSL VENTURES LIMITED
• I-202, Deck Level,
• 2nd floor, Above Belapur Railway Station,
• Belapur, Navi Mumbai 400 614.

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Click on the BATCH button
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Click on KYC BATCH CREATION
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Click on CREATE BATCH
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Batch is created per 100 records which the PoS
should take a print of
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Click on PRINT to print the batch report
Click on Close
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Click on KYC COURIER DETAILS
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Enter the Courier Agency name and POD number
Click on SUBMIT
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Printing the Acknowledgement Letter

• PoS can print the acknowledgement letter for any
  KYC done by the them at any time latter
• Acknowledgement Letter can be printed for those
  PAN only for which KYC was done by the PoS
• PoS should sign and stamp all such
  acknowledgement letters before handing it over to
  the client

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Click on the PRINT button
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Enter PAN and click on PRINT button
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Click on OK once the print has been taken
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Click on CVLDC_CHANGE_DETAIL_NO
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KYC Detail Change

• Any changes in the details of the client would be
  done form this module.
• Changes can initiated by
• POS
• Only modifications would be allowed
• Changes can be done for those cases which were
  earlier process by the same POS.
• Changes can be done for those cases where
  verification at CVL is pending
• No documents are required for such kind of
  modification as the new data is as per the
  original KAF.
• Investor/ Client
• Modification can be done through any PoS.
• Change request form along with proof documents
  would be needed for this type of modifications.
• Client modification can be done for those cases
  where the CVL verification is complete.
• POS should forward the documents for client
  modification to CVL with the separate generated
  batch report.

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Click on NEW
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Note down the workitem no. and mention it on top
of the application form
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Click on CVLDC_CHANGE_DETAILS
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Click on the workitem created
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Enter PAN OR EXEMPT Code and click on FETCH
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• Select the appropriate option for the type of
  change
• ERROR CORRECTION For changes by the POS no
  documents required for the changes.
• CHANGE DETAILS Changes initiated by the
  investor application form along with the proof
  document required.
• SIGNATURE CHANGE For Change in signature only
  the documents needs to be forwarded to CVL.

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• Enter the new value in the appropriate field
• Enter the change reason
• Click on PROCESS
• Click on COMMIT
• Click on PRINT to take a print of the change
  ackn. Letter

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Click on DONE to complete the process. Before
clicking on DONE.
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CHANGE DETAIL
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CLICK THE CHECK BOX TO CHANGE FROM EXEMPT TO
REGULAR
ENTER THE PAN NO
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GIVE THE CHANGE REASON CLICK THE PROCESS
COMMIT
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PRINT
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OK
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DONE
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Click on KYC CHANGE DETAIL BATCH CREATION
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Click on CREATE BATCH
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Batch is created per 100 records which the PoS
should take a print
Click on PRINT to print the batch report
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Click on KYC Change Detail Courier Details
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Enter the Courier Agency name and POD number
Click on Submit
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Dispatch of Change Detail Documents

• Similar to the KYC documents forward the detail
  change documents to CVL.
• Document Should sent on the below Address
• CDSL VENTURES LIMITED
• I-202, Deck Level,
• 2nd floor, Above Belapur Railway Station,
• Belapur, Navi Mumbai 400 614.