No Child Left Behind

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No Child Left Behind

• Teleconferences
• March 2008

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Phone lines will be muted!

• To avoid background noise and other distractions,
  the phone lines have been muted.
• The phone lines will be periodically opened for
  questions.
• For convenience, you may e-mail your questions to
  lorraine.cote_at_maine.gov.

3
NCLB Consolidated Application and Performance
Report Update

• For district specific discussions, feel free to
  call the NCLB Clearinghouse at 624-6705 to
  schedule a time for one-on-one or small group
  technical assistance.

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NCLB Allocations

• Title IA increased approximately
• 9 million (variable hold harmless in
  effect)
• Title ICRemains the Same
• Title IIARemains the Same
• Title IID2 Cut
• Title IIIRemains the Same
• Title IVA15 Cut
• Title VZeroed Out
• Title VI Rural2 Cut

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Important Dates!
The 2008-2009 Application and 2007-2008
Performance Report are due by August 1, 2008 or
30 days after the end of any summer programming.
If you have a summer program and will not meet
the August 1 date, you must send your date of
submission by July 15 to the NCLB Clearinghouse
by letter, fax, or e-mail. See Commissioners
draft letter in handouts.
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Please note
Performance Report

• 2008-2009 Application can not be submitted until
  the 2007-2008 Performance Report has been
  submitted and certified.
• Outcomes from this performance report will be
  considered as we review your application.
• Our goal is to have timely submission with
  projects based on data and input from all
  constituents.

NCLB
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Performance Reports and Applications will be read
in the order they are received. Requests for
additional information or clarification will be
e-mailed to the NCLB Coordinator.
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Timing and Quality Count!!

• Submit Early
• Make sure your submissions are complete and well
  written.
• The NCLB Team will process submissions as quickly
  as possibleget in line early.
• Check your e-mail and respond as soon as you can
  to our request for clarification/additional
  information.

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Maine is 100 Electronic

• Dont forget to
• Check your site set-upis everything correct?
• Are all public/non-public schools listed
  correctly? Inform the NCLB Clearinghouse of any
  school changes.
• Are the phone numbers, extensions, and e-mail
  addresses current? (MDOE uses this info for
  e-mail updates we wouldnt want to miss you.)

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Resources for HelpUpdating is in process!!

• At the Application Website https//www.4pcamaine.o
  rg/, before login, use the NCLB Directions link
  for assistance in navigating the electronic
  version of the No Child Left Behind Consolidated
  Application and Performance Report.

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Resources for Help

• After login on Data Entry Menu of the electronic
  system, use the Reference Library link on the
  dark blue Header Bar for Title specific
  information and samples .

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Resources for Help

• On Data Entry Menu, there is a HELP link
  available at the bottom of each page that
  provides additional information to assist with
  completing the page.
• Title IVA SECTION HELP links are embedded for
  each section on each Title IVA page.

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Contracts
The NCLB Application will continue to have the
same YES/NO process in the application verifying
SAU compliance with all contracting requirements.

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Procedures for Non-Public School Grant
Participation

• Same process as last year but remember to verify
  the current e-mail address of the non-public
  school lead administrator in Site Setup.
• See HELP link on the Non-public Participation
  Form for more instructions.
• 3. An e-mail is generated by the system when
  you activate the Send E-mail to Non-public
  Certifying Official regarding participation and
  electronic signature. See sample e-mail at the
  link on the NCLB home page.

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Approved Special Purpose Schools

• LEAs place students at these schools and are
  still responsible for oversight of the students
  educational program.
• The student count is included in the LEA count as
  entered in MEDMS.
• The LEA is responsible for considering the needs
  of these students as they plan for the use of
  NCLB funds.
• For Title IA, these students must be considered
  in eligibility and prioritization for services.
• To document consideration for Title IA services,
  the students names and eligibility test scores
  should be included with other students. If not
  served, why not?

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Flexibility

• Transferability continues to be open to all
  districts including transfers to Title V
• REAP-Flex possible for small (under 600 students)
  rural districts.
• Contact Dennis Kunces if help needed

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Phone lines will be unmuted

• Questions/clarifications.
• Phone lines will be MUTED again.

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SCHOOLWIDE Project Sheet

• Evaluation How was the schoolwide plan
  evaluated? How will the schoolwide program be
  changed based on this review?
• Goals List the goals. These may stay the same
  as previously listed or change based on the
  evaluation.
• Program Description What will the program look
  like?
• Outcomes What goals do you expect to reach
  during the 2008-2009 school year?
• What funds will be used? This includes all NCLB
  funds. You will also show local/other federal
  funds to document that the SAU is providing
  sufficient funds to the schoolwide project to
  support the effort.

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Title IA Needs Assessment Planning

• Two items have been added to this page
• The LEA agrees to ensure that ALL students from
  ALL public schools will participate in the
  required Title I state assessments MEA/MSHA,
  and when applicable, ACCESS for ELLS. In the
  previous year, did the LEA and each school meet
  the 95 threshold for participation?
• ___Yes ___No If No, what steps will be taken
  to meet
• the participation
  requirement?

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Title IA Needs Assessment Planning

• Describe the process for annually updating and
  disseminating the School and LEA Report Card.
• Who is responsible for this task?
• What is the estimated timeframe for updating and
  disseminating the Report Card?
• How will you inform the public of its existence
  and provide a summary of what it means?
• Where will copies of the document exist?
• If applicable, what is the website URL?

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Title IA Equitable Services

• The Title IA Private School Project Sheet will
  contain a new chart asking for the following
  information
• Private School Low-Income Children divided by
  Public School Low-Income Children at Title IA
  served schools
• 14 / 500 2.8
• 2.8 times the project budget is the equitable
  setaside for the Private School

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Title IA Equitable Services

• On each Setaside Project Sheet (Staff
  Development, Summer School, Parent Involvement),
  there will be a project description and outcome
  box for the public school project and the amount
  budgeted.
• There will be a separate project description and
  outcome box for the non-public school that will
• 1) detail the services that the public school has
  agreed to provide for the non-public or
• 2) specify that the non-public chooses not to
  participate.
• In addition, there will be a private school(s)
  budget line for each private schools equitable
  share.

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Setaside Example

• Staff Development district project for 10,000
• 10,000 2.8 280
• This is the amount that must be made available to
  the Private School and be addressed on the Staff
  Development Project Sheet.

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Homeless Liaison

• Title IA funds may not be used to pay a portion
  of a persons salary who serves solely as the
  homeless liaison with no responsibility for any
  part of Title IA.
• A Title IA paid person may also serve as the
  Homeless Liaison.

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Continuous Improvement Priority (CIP) District
Setasides

• Title IA Setaside Project Sheets--There is no
  non-public equitable share required for the CIP
  Status projects.
• CIP District (CIPD)10 of District Title IA
  allocation must be used for Professional
  Development. In addition transferability is
  limited to 30 for the purpose of improvement
  activities.
• SES/Transportation for Choicean amount
  equivalent to 20 of District Title IA
  allocation may come from multiple sources. The
  project description should detail the 20 amount
  and the funding sources used.

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Continuous Improvement Priority School Status

• Title IA Project Sheets-School Level Projects
• CIP School (CIPS)10 of Title IA School
  allocation for Professional Development must
  come from Title IA.
• The details of this project must be provided
  after the School Improvement Plan has been
  developed with the CIP School Improvement Team.

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CIPS Title IA Project Sheet for Schools

• 2007-2008 Monitor Schools
• The CIPS 10 Project Sheet may be created with
  the project funds budgeted in the Other-8000
  category and updated after the required plan is
  completed in December 2008 or after notification
  of making AYP.

• For schools in CIPS1 and additional years of
  CIPS The CIPS 10 Project Sheet(s) will appear
  and details of activities for these funds must be
  presented in a separate sheet for each school.

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Title IA Ranking of Schools Distribution of
Funds

• Ranking of Schools and Distribution of Funds is
  addressed in the Reference Library.
• Grade Span technical steps are included in the
  NCLB Directions.
• Ranking and Distribution will also be addressed
  as part of the Reorganization session at the
  Regional Workshops.

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Seeing Red/Blue Upon
Submission?

• This means there are issues that need to be
  resolved.
• Ensure that all items have been completed on a
  page.
• Prompts may assist you in identifying the error
  or problem area.
• Call us.

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Phone lines will be unmuted

• Questions/clarifications.
• Phone lines will be MUTED again.

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Applying for Title IC Migrant Education Funds

• Consult with Migrant Education Program (MEP)
  staff to verify student eligibility and initiate
  application process.
• Initiate application process by requesting
  activation of access.
• Access the electronic application on the NCLB
  website.

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Migrant Education Program Contact Information
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Title IIA

• Needs Assessment and Planning Document changes
• As of June, 2006, NCLB law specifies that all
  teachers should be highly qualified. As of that
  date, the annual measurable objective (AMO) of a
  district has to be 100.

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Title IIA

• Needs Assessment and Planning Document changes
• According to Section 2141, any district that has
  not met its AMO for two consecutive years will be
  required to develop an improvement plan to
  address issues that prevented it from meeting its
  AMO.

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Title IIA

• Needs Assessment and Planning Document changes
• Districts who have not had 100 HQT for two
  consecutive years will be required to fill out an
  HQT Action Plan. A template will be provided.
  This Action Plan will be due at the Title II DOE
  office by June 30, 2008. You will be notified if
  your district is required to take this action.

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Title IIA

• Needs Assessment and Planning Document changes
• Finally, since all districts must now have an AMO
  of 100 HQT, you will no longer be required to
  state an objective for HQT on the Needs
  Assessment and Planning Document.

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Title III
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Title IIIApplying for Funds

• Title III, English Acquisition Program, has an
  electronic fund application on the NCLB online
  applications website.
• Title III has a minimum award amount of 10,000
  (historically 100 per LEP student).

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Title III Funds are to supplement services to
LEP students

• Title III funds are to improve the existing
  instruction programs for English language
  learners by
• Providing training to school personnel
• Implementing family education programs
• Providing tutorials and
• Developing policies to ensure LEP students have
  access to all education programs.

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Title III-ESL/Bilingual Programs Contact
Information

• Maine Department of Education
• Nancy Mullins
• Title III-ESL/Bilingual Programs Director
• SHS 23
• Augusta, Maine 04333
• [phone]
• nancy.mullins_at_maine.gov

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• Title IV-A Safe Drug-Free Schools Program
• SAUs should expect to see a 15 cut in their
  2008-09 allocations.
• There are no significant changes to the
  2007-08 Title IV-A Performance Report or 2008-09
  Title IV-A Application pages.

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• The following online resources are available to
  help you complete the Title IV-A Application and
  Performance Report Pages

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• Resources located in the Title IV-A section of
  the NCLB Application Main Menu Page
• Guidance for Selecting a Model Prevention
  Program Strategy
• Guidance for Selecting an Other Allowable
  Prevention Strategy
• Maines Waiver Policy for Selection of Other
  Allowable
• Prevention Strategies
• SDFSCA Principles of Effectiveness
• Sample Title IV-A Application Pages
• Sample Title IV-A Performance Report Pages
• Title IV-A Application PowerPoint Overview
  Presentation

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• Resources located on all Title IV-A Application
  and Performance Report Pages
• Blue SECTION HELP links are available on each
  page. The links provide guidance and examples for
  completing each section.

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• Title IV-A Contact Information
• Linda Phillips, SDFS Program Coordinator
• Telephone [phone] Fax [phone]
• e-mail linda.phillips_at_maine.gov
• Peter Brough, LEA Program Specialist
• Telephone [phone] Fax [phone]
• e-mail peter.p.brough_at_maine.gov
• Carla McPherson, Secretary
• Telephone [phone] Fax [phone]
• e-mail carla.mcpherson_at_maine.gov

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Technology Plan Issues

• Many Districts have plans due no later than July
  1.
• They need to be in well before the July 1
  deadline, so they can be reviewed and approved.
• Missing or unapproved Technology Plans will hold
  up your Title IID funds.
• Submit plans to Sylvia Norton at the Maine State
  Library State House Station 64, Augusta, ME
  04333. Phone [phone].
•  

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Title IID Problem Area

• To obtain a waiver to exempt the SAU from the 25
  of the grant requirement needed for technology
  staff development, the request must
• Be a Letter, fax or email separate from the
  project page.
• List the type of training offered and source of
  the funding that equates to at least 25 of the
  IID grant total.

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Title V

• We are very sad to report that Title V
• is no longer funded.

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Title VI Rural Low Income

• Eligibility Coded rural but not Rural Small
  School eligible have 20 or more poverty.
• No changes in the paperwork.
• There are some new SAU potentially eligible.
  Dennis will call the NCLB Coordinator when
  determined in May.

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Title VI Rural Small Schools

• Funds are distributed to SAUs from the U.S.
  Education Department.
• Uses E-grants System.
• REAP-Flex capable fewer than 600 students
  rural (7 or 8 coding).
• Uses similar to those of Title V.
• No changes in the procedures.

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Phone lines will be unmuted

• Questions/clarifications.
• Phone lines will be MUTED again.

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No Child Left Behind

• Electronic Performance Reports

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Purpose of the Report

• Show effectiveness of your projects
• Provide data to USDE on how many schools/students
  received services
• Account for the funds
• Plan for next year
• Show need for the programs

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Be sure to

• Report actual outcomes that align to the
  anticipated ones
• Determine if all outcomes were met
• Identify any program changes
• Report actual project costs.

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Project Budget Issues

• Project budgets should be monitored throughout
  the year in consultation with the business
  manager.
• Actual project expenditure totals can be less
  than budgeted.
• If the project budget is over expended by more
  than 10, you must make an application amendment.
  

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Carryover Continuance Projects

• Not all projects have to be continued with
  carryover funds even if you will be doing them
  next year.
• Any project you choose to carry over must allow
  you to use the funds within the allowable
  timeframe.
• Carryover funds must be expended by December 31
  for allowable projects under each title.
• Title IA CIPS and Parent Involvement projects
  must be carried forward for their original
  purpose if not fully expended.

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New Carryover Projects

• If your carryover project was not part of your
  application last year, you will need to set up a
  new carryover project sheet.
• This project sheet is completed in the same
  manner as in your application.
• The new project is subject to approval.
• Funds must be expended by December 31.

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Title IA Supplemental Data

• School Information Section
• Removed Extended Learning Opportunities and
  Family Literacy Program counts
• Instructional Services Section
• Combined Reading/Language Arts
• Eliminated Writing
• Eliminated HOTS
• Added Science

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Highly Qualified Paraprofessionals

• Targeted Assisted Schools (TAS)
• - Number of Ed Techs paid in whole or in
• part with Title IA funds
• Schoolwide Programs (SWP)
• - Total number of Ed Techs in this school
• All Ed Techs paid by Title IA in a TAS and all Ed
  Techs in a SWP must meet the requirement.
• A box has been added to describe why any Ed Tech
  does not meet HQ requirements, such as language
  facilitator, personal care assistant, etc.

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Continuous Improvement Priority School (CIPS) Data

• The CIPS Data Sheet will be generated by the
  system if the district has a CIPS Project Sheet
  in the application.
• For eligibility purposes
• The public school choice section is requesting a
  total school enrollment.
• The SES section is asking for the
• Free Reduced Lunch student count.

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Five Levels of PD Assessment

• Participants Reactions
• Participants Learning
• Organizational Support and Change
• Participants Use of New Knowledge and Skills
• Student Learning Outcomes
• (Guskey, 1998) Handout in Packet

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Professional Development Data 2005-2006

• 84 report 76-100 participation overall.
• 66 report 76-100 participation of targeted
  teachers.
• Least common activities include action research,
  case studies and professional networking.
• Most common activities include curriculum
  implementation, examining student work and
  workshops, institutes and courses.

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Title IIA Data Summary

• of teachers participating in high quality
  professional development is increasing.
• PD activities are becoming classroombased and
  focusing on examining student work.
• Increase in the number of hours in the average PD
  activity.
• Increase in period of time over which activities
  take place.
• Quality of professional development is improving.

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Title IID Supplemental Page Changes

• Has your SAU effectively and fully integrated
  technology into the curriculum in all schools to
  enhance teaching and learning? Yes
  No

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Title IID Supplemental Page Changes

• Approximately what date did your SAU comply with
  the requirement to permit 7th and 8th grade
  students to take home MLTI laptop computers home
  to support their learning? Date _____________
  
• Have not complied with the requirement
  
• Not applicable, no 7th or 8th grade in our
  SAU.

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Title IID Supplemental Page Changes

• Fill in the number of fully working Internet
  accessible computers and the number of students
  for each school in the SAU.
• School Name Computers Students
• ltschool names will be insertedgt
• ltschool names will be insertedgt
• ltschool names will be insertedgt
• ltschool names will be insertedgt

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Title IV-A Supplemental Reporting
In order for a Maine SAU to receive 2008-09 Title
IV-A funds, all schools in the SAU must have
entered 2007-08 Incidence of Prohibited Behavior
(IPB) Data into the MEDMS SDFS Module. (The IPB
Reporting System managed by the Office of
Substance Abuse, that schools have used for many
years, has been phased out.)
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Phone lines will be unmuted

• Questions/clarifications.

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Phone Numbers

• Title IA 624-6705
• Title IC 624-6723/624-6722
• Title IIA 624-6830
• Title IID/V/VI 624-6815
• Title III 624-6788
• Title IVA 287-6475
• Title X-Homeless 624-6637