Legal Deposit of Online Publications

1
Legal Deposit of Online Publications
2
1. Legal Deposit

• 2. Legal Deposit of Online Publications
• Favoured Approach
• Timetable
• Work Organization and Tools

3. Coming Issues
3

• Legal Deposit

Bibliothèque nationales Mission
MAKING AVAILABLE published heritage
COLLECTING and PRESERVING published heritage
4
Act respecting the Bibliothèque nationale du
Québec
 Every shall deposit with the library, free of
charge, of every edition of every document
published by the publisher, within of its
publication.  (section 20.1)
publisher
2 copies
7 days
5
Legal Deposit Expansion
Books Brochures Periodicals Musical scores
1992
1968
Posters Poscards Prints Artwork reproductions
Sound recordings Microform publications Electroni
c documents
1980
Geographical maps Plans
2001
Online publications
2003
Performing arts programs
6
2. Legal Deposit of Online Publications a.
Favoured approach

• Selective approach
• Publications that can  stand alone ,
  independently of their site of origin

7
Priority to monographs and serial publications
Quebec web
ministry web site
Quebec governments official sites
8
2. Legal Deposit of Online Publications b.
Timetable

• 1996 - ? Initial thoughts and works
• review of material
• discussions with various participants including
  the National Library of Canada and Archives
  nationales du Québec

• 1998- ? Implementation
• BNQs electronic-publication work group
• Adoption of guiding principles and procedural
  framework

9
2. Legal Deposit of Online Publications b.
Timetable
PHASE I (February-September 2001) 750 titles /
21 ministries and organizations (Bank of Online
Government Publications)
PHASE II (May-December 2002) 1 250 titles / 3
ministries (Culture et Communications,
Éducation, Finances)
PHASE III (2003- ) 25000 titles ? 125 ministries
and organizations 2004 licence agreement with
Publications du Québec (official editor)
PHASE IV (2006?- ) 15 000 titles ? 1000
para-governmental sector
PHASE VI (2007?- ) 12 000 titles ? 600 private
sector organizations
10
2. Legal deposit of Online Publications c. Work
Organization and Tools
11
2. Legal Deposit of Online Publications c.
Work organization and tools
1. The depositor fills out and online legal
deposit publication form
7. Processing
2. Information transferred to the legal-deposit
management system
6. Publication available online through OPAC and
eventually Digital library
3. Validation and capture of the files
5. Recording of the legal deposit in the legal
deposit module
4. Creation of an entry in the digital library
and catalogue, using Metsys
12
3. Legal Deposit Issues Archiving governmental
web sites

• Governmental web pages
• Qualities of administrative texts
• Historical and legal needs

13
2275, rue Holt Montréal (Québec)  H2G 3H1
Phone [phone]Toll free 1 800
363-9028 Fax [phone] email
mireille.laforce_at_bnquebec.ca www.bnquebec.ca