IT Executive Steering Committee Meeting

1
IT Executive Steering Committee
presented by Ben Berry, Chief Information
Officerben.berry_at_odot.state.or.us
November 9, 2007
Information Systems
- CIO Update- DAS Acceptable Use Policy- MS
Enterprise License Agreement- MS Software
Implementation Timeline- ODOT Security Fabric
Policy Compliance
- Integrated System- ISB Organizational
Assessment
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Nov 9, 2007 1000am Noon
3
Follow UP Items

• SDC CIO Advisory Council Charter drafted
• Met with SDC on Network Service Outages
• Service Catalog Decision planned for Governing
  Board in December 2007
• Performed Opportunity Evaluation on Web-based
  tracking of personal vs. business cell phone
  calls
• Broad Band Wireless AirCard Service

4
DAS Direction on 9.8mTotal SDC Costs by Type
ISB Limitation
5
SDC Investment Cost Coverage (2.2m) Strategy
Leverage Key Assets in CSMT PCs, Delayed Hires,
and Projects
532K
Delay CS PC Asset Procurement

• All of Central Services

Projects/ Contractors
Delayed FTE Hires

• Maintenance
• New Projects/ Contractors
• SS (training, travel, etc.)

648K
1.02M
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Allocation from Recommended Methodology Based
on PC Equipment
7
SDC 09-11 Policy Option Packages
Primary To ODOT
Secondary To ODOT
Tertiary To ODOT
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Power Upgrade for required SDC Capacity 1.5M _at_
0 FTE
9
Encryption Systems Security for Senate Bill 583
2.1M _at_ 1FTE
Apply encryption throughout the infrastructure
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States Original Data Network
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Statewide Enterprise Network Backbone
Implementation Phase 2 9M _at_ 0 FTE
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SDC 09-11 Policy Option Packages

• Power Upgrade for required SDC Capacity 1.5M
• Encryption Systems for Senate Bill 583 2.1M _at_
  1FTE

• Statewide Enterprise Network Backbone
  Implementation Phase 2 9M _at_ 0 FTE

High
Primary To ODOT

• Mainframe Capacity Upgrade Support 3.4M _at_ 2
  FTE

• Storage Additional capacity for Growth 2.3M _at_ 1
  FTE

ODO Value Added
Secondary To ODOT

• Disaster Recovery contract Coordinator 5.2M
  _at_1 FTE

• Unix consolidation and Capacity Increase for new
  workload 9M _at_ 2 FTE
• State Mail Hub Capacity Increase and Replacement
  - Spam Filtering HW, SW and Staff 3M _at_ 3 FTE
• SDC Billing and Chargeback Analyst 240K _at_ 1 FTE
• Enterprise Mainframe Consolidation 3 LD Staffing
  600K

• Voice Network Capacity Increase Equipment
  5.6M
• Purchase IBM i-Series Enterprise Server to
  increase capacity 1.5M
• Remote system support and Equipment Replacement
  500 obsolete and out of warrantee servers in 300
  off campus state office buildings. Off-Site
  Maintenance Contracts 6.4 _at_ 6 FTE

Tertiary To ODOT

• Partial transfer SDC BSU, Finance, Accounting,
  contracts from Ops and SDC 1M _at_ 5 FTE

Low
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• What is on the Horizon for Billing expense?

• What is being done to ensure accuracy?

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ODOT SDC Expenditures through September 30, 2007
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ODOT Forecasted Expenditures to End of Biennium
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SDC Revenue to End of Biennium
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What is being done?

• SDC is looking at the invoices and expend-itures
  to ensure proper categorization.
• SDC Finance Committee of the Governing Board is
  trying to ensure that the reporting of the
  results can be understood by non-IT financial
  individuals.
• Finance committee is looking at overall rates,
  budgeted revenue, and expenditures to determine
  adjustments. Mainframe is at the top of the
  adjustment list.

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CIO Update
The Future of ODOT IT!"