PHClinicDHEL Electronic Lab Test Request

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PHClinic/DHEL Electronic Lab Test Request
Reporting Interface

• Bob Bostrom, Director
• Office of Sample Data Management
• Kansas Department of Health Environment
• Division of Health Environmental Laboratories
  
• Topeka, Kansas
• Pete Kitch, Director
• Kansas Integrated Public Health System (KIPHS)
• KIPHS, Inc
• Wichita, Kansas

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The Opportunity

• Improve Lab Testing turn Around Time
• Improve Test Request Accuracy Completeness
• Eliminate Redundant Data Entry
• Help Create Surge Capacity

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The Manual Workflow

• Examine Client and Determine Testing Needs
• Collect Appropriate Samples
• Label Samples Associate with Encounter
• Complete Manual Test Request Form for Each Test
  Request
• Associate Each Specimen with Test Request Form
• Package and Send Requests to DHEL
• Upon Receipt of the Test Report record results in
  system

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Manual (Semi-Automated) Workflow
Kansas Department of Health Environment Division
of Health Environmental Laboratories

• Receive Specimens and Hard-Copy Submission Sheet
• Compare Specimens Received to Test Request
• Accession the Request and Pick the Tests
• Scan the Submission Sheet into the Computer for
  OCR
• Complete and Verify OCR
• Perform the Test(s) and Report Results
• Print and Distribute Test Reports

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The Electronic Workflow

• Examine Client and Determine Testing Needs
• Collect Appropriate Samples
• Print and Attach Specimen Labels
• Record Test Request Procedure Codes in PHClinic
  Encounter Record
• Complete PHClinic Test Request Data Set
• Create Package Printout and Package Label
• Send Electronic Test Package to DHEL
• Download Test Results and Update PHClinic Client
  Record Electronically

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PHClinic Test Request Support

• System Maintenance/Tables
• Encounter Processing
• Packaging and Transmitting
• DHEL Processing of Test Requests and Test
  Report Creation
• Electronically Receive and Record Test Results

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The Electronic Workflow
Kansas Department of Health Environment Division
of Health Environmental Laboratories

• Receive Submission File for Package
  Electronically
• Receive Actual Sample Package
• Compare Specimens Received to Electronic Test
  Request(s)
• Accession the Request and Check Test Picks
• Perform the Test(s) and Report Results
• Distribute Test Reports Electronically

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QUESTIONS?

• AND (HOPEFULLY) ANSWERS