Research Administration NC State University

1
NC STATEResearch Administration
Presentation to The ASEE 2/26/06
2
Topics for Discussion

• Administrative Structure
• Duties Performed
• Accountability Measures and Metrics
• Procedures
• What works
• What doesnt work

3
(No Transcript)
4
Duties
Environmental Compliance Chemo, Bio, Radio,
Safety, etc.

• Compliance
• Animals
• Humans
• Conflicts
• Misconduct
• Exports
• Terms

• Pre-Award
• Proposals
• Negotiations
• Awards
• Subs
• Mods
• Signatory

• Post-Award
• Cash Mngt
• FA Rate
• Cost Acctg
• Invoicing
• Closeout

• Disclosure Statement - 2
• Inventions Management

5
Accountability

• Financial
• Programmatic
• Scientific
• Conflicts
• Interest
• Commitment

• Systems and Procedures
• Effort Management TEARS
• Conflicts Management COI
• Proposal and Award Assurances PINS
• Technical Reporting RADAR
• Reminders and Systematic Communications RADAR
• Awareness (Training)
• Cost Accounting Cant go over, cant go under

6
Distributed Environment

• Colleges and some centers
• Sign and submit proposals according to delegation
  from RA via an SOP
• Make all cost accounting and other transaction
  decisions.
• Conduct all proposal-assistance work with the PI
  and department support staff (which is minimal)
• Have full access to submit using Fastlane,
  Grants.gov, Era Commons, etc..
• Only complex matters concerning proposals and
  accounting matters come to central administration

7
Administrative Risks Two Views
Saddle the PI with everything to avoid audit
findings are getting in trouble.
Conduct a risk benefit assessment and deploy
systematic solutions.
8
Add basic data to PINS
PINS is our System to obtain internal approvals
before authorizing a proposal or a project. It
stands for Project Information Navigation System.
Approve the Record
9
Once approved, data is maintained in admin
system (RADAR)
RADAR is our system to store all Research
Administration Data including Proposal and Award
documents. It stands for Research Administration
Data and Reporting You run reports too
Including the proposal itself.
10
Webersize everything It takes more effort
than you think!
11
The Good, the bad and the ugly

• Things that Work
• Paperless environment
• Distributed Environment
• Delegated Authorizations
• Regular Awareness and Committee Discussions
• Annual Retreats

• Where we struggle
• Distributed Environment
• Export Controls
• Including Publication Restrictions
• Non-standard IP language
• Contact Information for Sponsors - BCDR