Theta Tau Convention 2002 Creating Your Chapter Blue Print

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Theta Tau Convention- 2002 Creating Your Chapter
Blue Print
Running an Effective Lock-in Chapter Planning
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How developed is your chapter?
Chapters tend to progress through 4 distinct
phases as they develop and improve how work gets
done and how members interact. Chapters may
bounce between different levels.
Creativity Consistency Conflict Creation
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Purpose of a Lock-in
What do you want to accomplish?
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1. Problems and Concerns

• Discuss problems and concerns. Air differences.
• Activities that involve members in discussing
  problems are much more effective than preaching
  or prodding. Encourage all members to volunteer
  ideas. Anonymity may be useful, i.e., placing
  ideas in a hat, but if you continually need
  anonymity in order to bring up problems, you may
  want to focus on building trust within your
  chapter. The goal is to be able to bring up
  problems openly and honestly.
• Ideas listed below. What are other activities for
  discussing problems and concerns?

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2. Goals

• Comments Simply involving members in setting
  goals is a significant motivator. When people
  feel ownership in the vision, they are much more
  likely to participate in working toward that
  vision. In all activities, focus on balancing
  participation. Help bring out ideas from all
  participants. Prioritize goals.
• What has worked for your chapter?

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3. Planning

• Sample resources included in appendix
• Chapter Planning- samples of processes
• Chapter Assessment and Pre Planning Worksheet
• Chapter Master Schedule Tool
• Action Plan

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4. Energize and Unite!

• Create an environment that will encourage unity,
• understanding, teamwork, and brotherhood.
• Be sure to start and end with a fun or positive
  activity- Starting will create a positive tone
  and high energy throughout.
• This is an opportunity to learn about each other
  and to learn about how you interact as a team.
• Plan a brotherhood activity for every hour and a
  half of planning.
• Vary the size of the group for each activity-
  whole chapter, 5-8 members, 2-3 members.
• Encourage members to team up with other members
  they dont know as well.
• Debrief every activity- what did we learn about
  ourselves? about others? how does this apply to
  the chapter?
• Plan activities that will make a point relevant
  to a concern or problem you are experiencing.
  i.e., cliques, lack of involvement.       

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4. Energize and Unite (continued)

• Commercial Break!
• Brainstorm ideas for commercial breaks. Short
  energizing activities to wake up the group (ie
  have the group sing a Neil Diamond Song, have
  someone tell a joke,.. )
• What other ideas do you have for Energizing and
  Uniting?

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5. Motivate the chapter.

• The entire lock- in should aim to motivate the
  chapter. Involving members in decision making
  and building brotherhood are key to motivating
  members.
• Specific thoughts follow. What other ideas do you
  have?

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Lock-in Check List

• 1. Involve others in the planning. The more you
  involve, the more excitement you generate.
• 2. What are key issues and concerns pertaining
  to the lock -in and to the operation of the
  chapter? How will you address these in the
  lock-in?
• 3. Are you going to invite an alumnus, National
  Officer, or Council Member to help plan and
  facilitate your lock -in? (We love to do this!
  Feel free to call any National Officer or Council
  Member, but try to give us a month notice) Are
  you going to invite local alumni?
• 4. Pick a time and place. Involve members in
  selecting schedule. Find a comfortable facility
  to hold the lock-in (may need notice to reserve
  room)
• 5. Create, publish and distribute agenda.
  Publicize- generate excitement. (T minus 5 days
  and countingWant to know whos nick name is
  Maverick? Find out at the Lock-in, T minus 4
  days and counting Find a unique use for masking
  tape and toilet paper)
• 6. Materials? Markers, masking tape, flip chart
  paper, materials for activities, post-it notes,
  munchies... Silly prizes for ideas, attitude,
  participation.

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Attendance

• Ideas follow. What ideas do you have?

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Instructions

• Form Groups of 10
• You will be planning a 3 hour lockin, retreat, or
  mini academy. The purpose is to inspire,
  energize, build a deeper commitment to your
  chapter, and to provide additional skill and
  knowledge of leadership.
• We will ask groups to briefly share their
  outlines at the conclusion of this activity.

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Scenarios

• Each group will be assigned one scenario to plan
  for
• Growth spurt
• Mini me
• Fix the cliques
• Your own scenario?

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Step 1 Objectives

• In your break out group discuss/ assess your
  scenario and articulate answers to the following
  questions
• What change in overall behavior is needed?
• What problems could be addressed (in a
  non-threatening way)
• What other objectives would you have for this
  event?

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Step 2. Outline.

• BUILD IT! General Framework to follow for your
  lockin. .
• Icebreaker/ Building your community
• Ground Rules
• Activity (ies)
• Personalize
• Wrap Up
• Environment/ Creative Ideas

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Summary and Questions