Air Quality Bureau Kaizen Event Report Out

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Air Quality Bureau Kaizen Event Report Out

• By Modeling Meddlers
• October 6, 2006

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AQB Kaizen Event Modeling Meddlers October 2
thru 6, 2006
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Background

• Revisit the original core process
• Simplify and improve efficiency of review

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Objectives

• Evaluate permitting errors.
• Evaluate how modifications are completed.
• Evaluate the delivered services for modeling.
• Evaluate how to establish emission limits and the
  amount of lack of information in applications.
• Evaluate the cause for a backlog of projects in
  the section.
• Evaluate tracking forms.

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Goals

• Reduce the errors coming in from applicants by
  50.
• Reduce the workload of permit modifications by
  50.
• Clarify / reduce the amount of time it takes to
  do modeling by 50.
• Reduce the number of non-standard projects by 75
  and
• 1) Issue all standard projects within 30
  days of date stamp
• Reduce the assignment time (time from date stamp
  to initial engineer review) by 75.
• Reduce internal tracking forms by 80.

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Kaizen Methodology

• Clear objectives
• Team process
• Tight focus on time
• Quick simple
• Necessary resources immediately available
• Immediate results (new process functioning by end
  of week)
• 5S mindset, use the steps to support the event
  activities

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Old Process
Construction Permit Process
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New Process
Construction Permit Process
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Results
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Implemented

• Start permit application review and modeling
  concurrently
• Made navigation changes to AQB website and links
  to the CFR regarding modeling determination
• Developed a table of contents (outline) for
  proposed internal SOP/construction permit manual
• Initiated development of guidance manual for
  applicant
• Updated seven construction permit forms and
  created one modeling determination form
• Changed link on website to better locate modeling
  information
• Created welcome call checklist for engineers
• Developed one process and four specific control
  equipment forms
• Created a document listing application review
  priorities
• Consolidated internal tracking databases

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Homework
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Parking Lot

• C.P. Applications sent to Field Office by Central
  Office get thrown away (not needed or wanted by
  F.O.
• Fees
• If more/ additional information needed must pay
  for a complete review
• Engineer Review NSPS, NESHAP, Stack Testing,
  Modeling, Record Keeping, most what goes into
  Permit
• Draft Permits / Public Input
• Modeling guidelines policy group (Item 21 from
  brainstorming)
• Should DNR modelers build models / provide
  service / mitigate?
• Should customer response impact be included in
  lead time measurement.

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Team Members Experience
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We welcome your questions and comments!