School Advisory Council Roles and Responsibilities 200809

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School Advisory CouncilRoles and
Responsibilities2008-09

• School Board of Broward County, Florida

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Workshop Objectives

• Participants will gain an understanding of the
  laws and policies pertaining to SAC
• Participants will learn about tools and resources
  for leading and managing a successful SAC

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School Improvement Process
Random Acts of Improvement
Aligned Acts of Improvement
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The School Advisory Council
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SAC/SAF Comparison

SAC BOTH SAF
State Mandate Meet Jointly
2/yr District
Policy Members elected Chairpersons
attend AAC meetings
Membership Open to All Prepares SIP
Joint Training Initiates
Desirable Change Uses Accountability
Bylaws/Sunshine Law Focuses on
community Funds resources
Must post minutes Sends minutes and attendance
to Area Office Assist in budget
prep
Chairperson or designee is on SAC
Chairperson or designee is on SAF
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School Advisory Council Composition

• Must include
• The Principal
• The BTU Steward or Designee
• Teachers
• Non-Instructional Employee
• Student (Optional at Elementary and
  Middle)
• Parents (ESE, Gifted, and ESOL Reps.)
• SAF Chairperson or Designee
• I-Zone Representative (parent selected by SAC)
• Community/Business Representatives
• Community School Rep (if applicable)
• Pre-Kindergarten Program Rep (if applicable)
• SBBC Policy 1403

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New for 2008-09

• A majority of the team (51) must not be
  employed by the School District.
• Online SAC Composition form accessible at
  www.broward.k12.fl.us/schoolimprove
• SAC must report attendance monthly using new
  online SAC Composition form
• SBBC Policy 1403

SAC Comp
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New for 2008-09

• Effective 2009-2010, the new definition of a
  quorum for SAC requires that the SAC have a
  quorum present (51 of SAC members), and of those
  present, 51 must not be employed by the School
  District.
• School Board Policy 1403 requires that each SAC
  strive to meet more stringent criteria for a
  quorum beginning
• 2008-09
• SBBC Policy 1403

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Remember

• The SAC must have a quorum (51 of SAC members
  present) to conduct a meeting
• Membership must reflect the ethnic diversity of
  the school.
• The deadline to submit the SAC Composition Report
  is October 30th

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The Sunshine Law and SACs

• Subject to the Government in the Sunshine Law
• Meetings open to the public
• Actions binding only if made in accordance with
  the Sunshine Law
• Reasonable notice of all meetings given
• Recorded minutes and open to inspection

• Meetings held in facility accessible to the
  public
• SACs should follow district guidelines
• Violations of the law are misdemeanors

Go to http//www.broward.k12.fl.us/schoolimprove S
AC Info
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Roles and Responsibilities of SAC

• Initiates development of schools vision or
  mission
• Uses state goals as guiding principles
• Establishes SAC Bylaws
• Examines data from a variety of sources
• Determines and prioritizes needs
• Assists in the implementation of the current
  SIP
• Plans for distribution of recognition funds--
  must be completed by November 1. Employee
  Relations will provide further details.

• Decides how to measure results
• Assists in preparation evaluation of the SIP
• Assists in preparing the schools annual budget
• Assists in recruiting SAC members
• Assists in deciding how to spend funds to meet
  objectives
• Revises the SIP

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SAC Bylaws

• Organization Rules
• Meeting Rules
• Membership Rules
• Procedure Rules
• Election Rules
• Standing Committees
• Officers - may be school, community, or parent
• Submit on NEWLY REVISED template

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Bylaws

• District Standard Template
• Internet at http//www.broward.k12.fl.us/schoolimp
  rove
• Use the SAC Bylaws Template on the website
• SAC must ratify revised bylaws
• Due Date November 24, 2008

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SAC Bylaws Legislation(F.S. 1001.452)

• Removal of SAC Member Because of Non-attendance
• Minutes Must Be Kept of All Meetings
• Ample Notice of all Meetings
• District Must Keep a File of All Bylaws

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Voting

• In order to conduct a vote, Quorum Must Be
  present (50 plus 1 of the SAC Members present)
• Votes must take place early on the agenda

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Policy Updates

• Gifted Parent is a mandatory member (parent)
• Quorum
• Voting early in the agenda
• Roberts Rules of Order
• Waiver Process is being updated
• Non-Instructional Support Employee

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Helpful Websites

• School Improvement Website (http//www.broward.k12
  .fl.us/schoolimprove)
• Important information will be posted here in a
  timely manner
• Access to essential links to DOE and Florida
  Bureau of School Improvement

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The Team
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Group or Team?

• Group
• A collection of individuals who have something in
  common.
• Team
• A group of individuals who work collaboratively
  to achieve a common goal.

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SAC Decision Making

• Assisting in Making Budgetary and Financial
  Decisions,
• Setting Goals/Objectives for School Improvement
• Evaluation and Improvement of School Improvement
  Plan

• Agendas
• Committee Work
• Selecting Problems to Address
• Assisting in Selection of Instructional Materials

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5 Core Questions

• Where do we want to be?
• Where are we now?
• How will we get there?
• What are we learning?
• Where should we focus next?

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Before the Meeting

• Schedule the meeting date, time, place
• Advertise the meeting (multiple methods)
• Set the agenda and send to members
• Advertise issues requiring votes and place them
  early in the agenda
• Meet with principal to review agenda
• Contact committee chairs if reports are due
• Prepare handouts (agenda,
• reports, 2 sign-ins, etc)

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During the Meeting

• Conduct meetings using Roberts Rules of Order
• Start and end on time
• Get groups agreement to the agenda
• Use time limits to help keep meeting on track
• Alter the agenda as needed with groups agreement
• Follow the bylaws

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After the Meeting

• Use the agenda to help evaluate the meeting...How
  did things go?
• Number the charts and use the agenda to help
  compile the group memory
• Use the agenda to help plan the next meeting
  (i.e., unfinished business...old business)
• Submit your minutes according to your Area Office
  guidelines

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School Improvement Planning Cycle and the Plan
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The School Improvement Plan

• Schools Strategic/Business Plan
• The SIP Includes
• Mission
• Customer Focus (Needs Assessment)
• Objectives (including Title I Requirements)
• Action Steps
• Student Activities/Professional Development
  Activities
• Budget Resources
• Title I Requirements
• Results

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Planning Cycle (PDSA)
School Improvement Plan
Refine Revise Rewrite
Act
Plan
Here now!
Do
Study
Determine progress and Impact
Implementation
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• Contact Information
• A/NCLB
• Department of School Improvement
• 754-321-1890
• 754-321-1891
• HRD/Effective Schools
• 754-321-3500