USCG Sector San Francisco Inspections Department

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• USCG Sector San Francisco Inspections Department

CWO Trent Phillips Senior Marine Inspector
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What will I cover?

• What is the Ferry Vessel Audit program?
• How has it changed lately?
• How do I conduct an audit?
• How do I participate in the program?

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What is the Ferry Vessel Audit Program?

• Program has been in existence for quite a
  while here in San Francisco.
• A force multiplier by putting more CG eyes and
  ears on the water.
• Keeps operators honest.
• Has been supervised by the Inspections Branch
  since 2005.

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• How has the program changed?
• Actions taken by auditors when problems are found
  must be reported to Domestic Inspections.
• Interaction between auditor vessel crew has
  changed.
• New 840 form concept.

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How do I conduct an audit?

• New administrative process
• Call SDO and let them know you are starting an
  audit.
• Follow instructions and checklist on 840 form.
• Make comments in the notes section on the form.
• Regulation sites are provided for information
  only.
• Call SDO when you are finished with the audit.
  Let them know if there are any immediate safety
  concerns.
• Submit the book to Domestic Inspections, CWO
  Trent Phillips.
• Feedback will be provided by Domestic Inspectors.

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How do I conduct an audit?

• Observe operations
• Security screening.
• Sound signals.
• Safe embarkation of passengers.
• Attention to duty by crew.
• Internal communications on vessel.

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How do I conduct an audit?

• Observe vessel condition
• Lifesaving equipment.
• Structural integrity.
• Fire protection.
• Proper documentation posted for passengers.
• Pollution prevention.

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How do I use the new form?
Complete the information on the name of the
vessel and what date and time you did the audit.
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How do I use the new form?
Ordinarily, your audit will just be a random
visit. From time to time, the Sector may request
auditors target specific vessels. The other
block is reserved for special circumstances and
should be described.
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How do I use the new form?
As outlined in the instructions, you are required
to pay for the transit unless the company insists
on covering the costs. You need to record that
here, as well as the cost of the voyage.
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Reimbursement

• You must submit a SF 1164 (Claim For
  Reimbursement For Expenditures On Official
  Business) to CWO Phillips
• CWO Phillips will sign it if he has received a
  signed completed Ferry Vessel Auxiliary Audit
  book and the date of the audit matches the date
  of the reimbursement request.
• CWO Phillips will then forward the signed SF 1164
  to the Admin Dept. for processing.

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How do I use the new form?
These audits are not anonymous. You MUST list
the names of all auditors attending and a contact
number so the Inspectors can call you if we have
questions about something you reported.
Remember, you are our eyes and ears so we need to
know who you are.
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How do I use the new form?
This portion of the form is for Sector use only.
Well keep track of what we did and give feedback
to Abigail Wagg.
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How do I use the new form?
This page provides important information. The
red arrows let us know the tone of the audit.
The green arrows tell us what info about the
vessel was available to the auditor. Please
remember to put comments in the notes section.
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How do I use the new form?
Are all the lighting systems working? Do you see
any loose wires? Any lights burned out? Are any
parts of the vessel too dark to safely see in?
If you find problems, record it in your notes.
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How do I use the new form?
Take a quick look at the survival craft. Do not
handle this equipment. You should be able to
tell if it looks damaged, has an annual service
sticker (only if inflatable) and it should be
stowed to float free or have a hydrostatic
release. Dont worry if you arent familiar with
this equipment.
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How do I use the new form?
These are common sense housekeeping items. Is
the vessel clean and well kept? Did you have a
seat? Any boxes or cargo stored in the passenger
areas? Anything that doesnt seem right should
be documented in your notes. Generally these are
not immediate safety threats.
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How do I use the new form?
Take a quick look at lifejacket storage. Is it
marked so that you know where it is easily? Are
they secured with security tags? Dont handle the
lifesaving gear and dont remove security tags.
Make notes if things dont look right.
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Security Tags
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How do I use the new form?
Are the ring buoys in good condition? Did you
see any? Were they ready for use or tied to the
vessel? Please dont handle these, particularly
bridge wing smoke buoys if fitted onboard.
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How do I use the new form?
Regulations on anchors and mooring lines are
pretty sketchy, so just look to see if what they
have appears to be in good condition. When they
tied up at the dock, did they appear to have
enough lines to hold the vessel? Let us know if
there is major damage to this gear.
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How do I use the new form?
Check any firefighting equipment that is visible
to you. Dont worry about compartments with
security ties. Just note if you see any
extinguishers or hoses that are in ill repair or
are not ready for immediate use
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How do I use the new form?
Vessels underway are required to give certain
sound signals. If you noticed these or noticed
that they were not given, please note that in
your comments. If you are not familiar with the
required whistle signals, dont worry about this
block.
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How do I use the new form?
All passenger vessels are required to make a
safety announcement prior to getting underway.
It is important that you let us know if this
wasnt done, was inadequate, or difficult to hear.
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How do I use the new form?
We dont intend to make you vessel structural
experts. This whole category basically wants you
to use common sense and report anything that
looks like damage. Was there a section that
looked newer than the rest? Any work being done?
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How do I use the new form?
Make sure you dont see any problems with
watertight integrity. Did watertight doors
close? Did they have jury-rigged door
hold-backs? Were any emergency exits blocked or
broken? Again, check for obvious damage or
repair work.
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How do I use the new form?
The requirements for deck railing is rather
specific. Dont worry too much about the
specific size or spacing. Let us know if recent
repairs were done or if the rail looks like it
has lost structural integrity (either due to
corrosion or damage). Does the rail start to pull
out of the deck if you shake it?
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How do I use the new form?
Look for general No pollution signs or
placards. Some specific oil pollution placards
may be in the engine room where you wont see
them. Just check to see if the vessel has put up
signs reminding people not to pollute.
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How do I use the new form?
Please let us know immediately if you actively
witness water pollution or a spill. If you smell
anything that seems like excessive oil or sewage,
put that in your notes. This may help us get a
better idea of the vessels maintenance program.
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How do I use the new form?
You should be informed via a sign what level of
security is in effect and that you may be subject
to a search or screening. Did you see a sign
anywhere on the vessel or at the pier about this?
There is no standard format, so you may have to
look around.
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How do I use the new form?
Some areas are designated as crew only or
restricted. These should be plainly marked. In
general if a space is off limits, it should be
marked as restricted. The wheelhouse should be
restricted, as well as the engine room. Did you
see these signs? Please note, you cannot ask the
vessel for the lists of their restricted areas.
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Restricted Area
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Restricted Area
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Restricted Area
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Restricted Area
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Restricted Area
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How do I use the new form?
These rules are complex and subject to many
policy decisions. Check to see if spaces are
secured with a device that will easily show if
theyve been accessed or if they are swept by the
crew. Dont tell the crew to remove security
devices. If you think a security measure is
unsafe, please note that on the report.
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Locks
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Locks
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How do I use the new form?
You may not see this because most sweeps will be
done without passengers onboard. If you do see a
security sweep, please let us know so we can
track that theyre being done. Describe what was
done during the sweep in your notes.
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How do I use the new form?
Please let us know what sort of security
screening you saw done. Was it handled
professionally? Did the person doing it seem to
be well trained? Did any passengers react
negatively to the screening? How was that handled
by the crew?
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How do I participate in the program?

• Attend this formal training.
• Sign up with Abigail Wagg get a copy of the
  report form (paper electronic versions
  available).
• Follow all the rules of the program.
• Send in your reports.
• Auditors exceeding their authority or failing to
  check in with the SDO will be removed from the
  program.

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How do I follow up an audit

• Telephone discuss with inspector
  510-437-3119
• Fax your report 510-437-3114
• E-Mail your report
• Awagg3210_at_comcast.net
• In Person Schedule an appointment with an
  inspector

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• Mail your report to
• Domestic Vessel Inspection Branch
• Sector San Francisco
• Coast Guard Island, Bldg. 14
• Alameda, CA 94501
• Attn. CWO Phillips
• Dispatch Ph [phone]
• Fax [phone]
• (24 Hour) Command Duty Officer [phone]

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• Any Questions?