Introduction to PeopleSoft Chartfields

1
Introduction to PeopleSoft Chartfields

2
PeopleSoft Chartfields

• Department
• Fund
• Account
• Program
• Class
• Project

3
Department Chartfield

• A required Chartfield for all transactions
• Referred to as the DeptID in PeopleSoft
• Identifies the campus department
  responsible for a transaction
• Every campus department has at least one DeptID
• Used to track payroll
• In HR, security is based on this value

4
PeopleSoft Department Examples

• DeptID
• D02100 - Human Resource
• D17100 - Department of Athletics
• D06700 - Child Development Department
• D06900 - College of Business

5
Fund Chartfield

• A required Chartfield for all transactions
• Identifies the source of funds
• General Operating Fund
• Reimbursed Activities
• Continuing Education
• Lottery
• Trust

6
PeopleSoft Fund Examples

• G1006 General Operating Fund
• G1005 Prior Year GF fiscal year 05/06
• C1181 Continuing Education Expenditures
• L3341 Lottery Revenue
• T6300 Trust (Instructional Related Activities)
• T6700 Trust (Course Fees)

7
Account Chartfield

• A required Chartfield for all transactions
• Its function is to classify the transaction, for
  example
• Revenue
• Supplies Services
• Salaries
• Travel

8
PeopleSoft Account Examples

• Account
• 501102 Instructional Related Activity Fee
• (Revenue accounts
  always begin with a 5)
• 660003 Supplies Services
• (Expenditure
  accounts always begin with 6)
• 601300 Support Staff Salaries
• (Salary accounts
  always start with 601)
• 606001 Travel

9
The order of the Chartfield String is not always
the same!

• Fund

DeptID
Account
DeptID
Account
Fund
Account
Fund
DeptID
10
Program Chartfield

• Used to track activities that cross multiple
  fiscal years, with infinite time spans
• Used to differentiate activities associated with
  a specific Fund within a DeptID
• Course Fees
• Instructional Related Activities
• Reimbursed Activities
• Required Chartfield for specific funds

11
Program Chartfield Course Fees

• Course Fees, Art example
• Program differentiates the course
• D10000 T6704 660003 16101 (Art 006 Beginning
  Ceramics)
• 16107 (Art 038
  Printmaking)
• 16110 (Art 106
  Intermedt Ceramics)
• 16124 (Art 206
  Advanced Ceramics)

12
Program Chartfield Instructional Related
Activities

• IRA, Athletics example
• Program differentiates the activity
• D17100 T6300 660003 29706 Basketball
• 29707 Cross
  Country Track
• 29716 Soccer
• 29721
  Volleyball

13
Class Chartfield

• Class will provide added detail to the
  Chartfield string specific to departments
• Is not a required Chartfield
• BO001 - Bowling
• GR001 - Greenhouse

14
Project Chartfield

• Used to track activities that cross multiple
  fiscal years, with finite time spans i.e.
  Student Services Building
• Activities associated with this Chartfield may
  have more than one Department, Fund, and/or
  Account
• Is a required Chartfield for specific funds

15
Project Chartfield Examples

• STSV03 Student Services Building
• D05600 G1006 607006 STSV03
• FLDS01 - Soccer Stadium Project
• D14308 G1006 607006 FLDS01