Conducting a Training Program - PowerPoint PPT Presentation

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Conducting a Training Program

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Make a good kit, with writing pad, pen, pencils, eraser and sharpner ... Keep a small 10 15 s PP presentation in the middle of the day to avoid monotony ... – PowerPoint PPT presentation

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Title: Conducting a Training Program


1
Conducting a Training Program

2
Preparing
  • Contact trainers in advance, give them topics
    with which they are familiar with.
  • Inform participants well in advance 10 days
  • Keep training materials ready at least before 2
    days
  • Printing should be clear and not blurred.
  • Make a good kit, with writing pad, pen, pencils,
    eraser and sharpner- not necessarily costly
  • While preparing delegate jobs to your staff,
    explain clearly what you expect at the end of the
    day. Check whether things have been done.

3
Preparing.
  • Fix the menu. Keep food simple, preferably at the
    venue
  • Keep role play topics ready.
  • Inform the places to be visited during field
    visits to ensure complete attendance
  • Stick to the financial guidelines for training
  • TA / DA to participant (ensure mechanism of
    distribution)
  • TA / DA Honorarium to Resource person
  • Honorarium for Class IV supportive staff
  • If residential training then facility for stay
    internal transportation
  • Certificate (Participant Resource Person)

4
Venue
  • Check the venue at least the day before.
  • Lighting adequate
  • No Distractions
  • external noise - close doors and
    windows
  • internal noise - participants,
    telephones, fans
  • visual - people outside, posters etc
    inside
  • Temperature, humidity, ventilation, cleanliness
  • Furniture comfortable chairs, firm writing
    surfaces, arrangement of chairs to encourage
    discussion
  • Equipment power, spares, focus, screen.

5
During Training..
  • Make sure you are present before trainees or
    trainers are
  • Avoid doing official jobs while training.
    Minimise usage of mobile phones
  • Make small batches.
  • Keep time.
  • Conduct pre and post test
  • Participants feedback for presenter (Scoring) at
    the end of each class
  • During introduction tell the contents of the
    training for the day.
  • Revise the previous day training course.

6
During Training..
  • Avoid one way communication.
  • Make sessions interactive by asking questions.
  • Verbal communication
  • Voice - volume, pitch, speed
  • Language vocabulary
  • Non verbal communication
  • eyes, face, mouth, hands, walking about

7
During Training..
  • Keep a small 10 15 slides PP presentation in
    the middle of the day to avoid monotony
  • Stick to the course content in the modules.
  • Do not skip the question answer section after
    each chapter.
  • Conduct field visits. Brief trainees on what they
    should expect how they should interact at the
    places visited.
  • Discuss observations made during field visits
  • Conduct Role Plays to enhance IPC, enhance
    communication skills.

8
Role Plays
  • Good IPC skills improves interactions with
    patients.
  • Helps RNTCP staff obtain participation from
    officials, laboratory personnel, public sector
    physicians, treatment observers
  • Counseling is a process of empowering clients to
    make their own decisions through defining
    feelings and providing objective information.
  • To help people change their behaviour, good IPC,
    or counseling skills will work toward providing
    information, motivating, helping people to
    overcome obstacles, and providing support to try
    to change
  • During the role plays, observe each group but
    avoid interrupting them interrupt only if the
    participants are having extreme difficulty or are
    going totally out of bounds

9
Qualities of good trainer
  • Try to listen.
  • Repeat important points that must be learnt.
  • Always speak clearly.
  • Interest must be created.
  • Never use one way communication while training.
  • Equals be it a Trainers or trainee while
    training.
  • Respect participant's viewpoint.
  • Self evaluation by trainers

10
Power Point Tips
11
Purpose of doing a presentation
  • To communicate
  • To persuade

12
Doing a Presentation
  • Be Prepared
  • Be Brief
  • Be Interesting

13
Be Prepared!
  • Check the Equipment
  • Prepare Visual Aids
  • Know your Materials
  • Practice

14
Be Brief!
  • Stick to the time limit
  • Stick to the point

15
Be Interesting! Delivery
  • Believe!
  • Move!
  • Simple language
  • Talk to the audience

16
Be Interesting! Visual Aids
  • Summary not text
  • Simple - graphics and bullets
  • Attractive

17
Preparing for a Presentation
  • Things to do!

18
Environment
  • Lighting adequate, NOT from behind speaker
  • Distractions
  • external noise - close doors and windows
  • internal noise - participants, telephones, fans
  • visual - people outside, posters etc inside
  • Temperature, humidity, ventilation, cleanliness
  • Furniture comfortable chairs, firm writing
    surfaces, arrangement of chairs to encourage
    discussion
  • Equipment power, spares, focus, screen

19
Each Slide should have a single focus
  • For multiple points, use multiple slides
  • Material divided into two slides takes no longer
    to read

20
Avoid distraction
  • Too much color
  • Too much information
  • Too many symbols
  • Science takes precedence over Art

21
Limit the amount of information on a slide
  • Use key words, not full sentences
  • Use bullets

22
Effective bullets Organisation of key words
  • Follow the order of the text
  • Keep verb form consistent
  • Keep capitalization consistent
  • More line space between bullets than within
    bullets

23
Background and Color
  • High contrast necessary, e.g.
  • black on white
  • white on dark blue, yellow titles
  • Some colors not visible, e.g.
  • red on blue

24
Fonts
  • Sans serif
  • Consistency in type of font
  • AVOID TOO MUCH CAPITALIZATION
  • Avoid too much underlining, italics..
  • Use a different color to highlight

25
Miscellaneous
  • Avoid using abbreviations
  • Check space between words, lines, paragraphs
  • Check spellings

26
Animation
  • Many people dont like it
  • Use only if you are comfortable

27
Graphic presentation of Data
28
Drug resistance surveillance MDP (1999-2001)
29
Longitudinal survey at Tiruvallur showed a
reduction of only 1.4 per annum in the
prevalence of Tuberculosis
TRC 2001
30
Death rates are higher among under-weight
patients
Death rate

Weight (kg)
31
Distribution of TB Patients by Employment
32
Distribution of TB Patients by Age and Sex
F25
N2,146
M75
No. of patients
Years
33
RNTCP reduces patient work days lost
Pre-Rx
During Rx (IP)
Work days lost
Work days lost
34
Delivery
  • Verbal communication
  • Voice - volume, pitch, speed
  • Language vocabulary
  • Non verbal communication
  • eyes, face, mouth, hands, walking about
  • Duration
  • of each visual aid
  • of the whole talk

35
Materials (1)
  • Appropriateness
  • Relevant to topic (eg not flip chart for
    technical presentation of graphs)
  • Appropriate for audience (eg not blackboard for
    press)
  • Appropriate for venue (eg no video in a large
    group - 1 person per inch of screen)
  • Content
  • Single main message
  • Simple
  • Up to 8 lines
  • Summary not text

36
Materials (2)
  • Design
  • standard layout for entire presentation.
  • organisation (title, body, footer)
  • orientation - portrait or landscape
  • hand written or computer generated
  • use of colour - photocopy or printed (black on
    white, white on blue or green)
  • symbols and bullets
  • graphics
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