Title: Conducting a Training Program
1Conducting a Training Program
2Preparing
- Contact trainers in advance, give them topics
with which they are familiar with. - Inform participants well in advance 10 days
- Keep training materials ready at least before 2
days - Printing should be clear and not blurred.
- Make a good kit, with writing pad, pen, pencils,
eraser and sharpner- not necessarily costly - While preparing delegate jobs to your staff,
explain clearly what you expect at the end of the
day. Check whether things have been done.
3Preparing.
- Fix the menu. Keep food simple, preferably at the
venue - Keep role play topics ready.
- Inform the places to be visited during field
visits to ensure complete attendance - Stick to the financial guidelines for training
- TA / DA to participant (ensure mechanism of
distribution) - TA / DA Honorarium to Resource person
- Honorarium for Class IV supportive staff
- If residential training then facility for stay
internal transportation - Certificate (Participant Resource Person)
4Venue
- Check the venue at least the day before.
- Lighting adequate
- No Distractions
- external noise - close doors and
windows - internal noise - participants,
telephones, fans - visual - people outside, posters etc
inside - Temperature, humidity, ventilation, cleanliness
- Furniture comfortable chairs, firm writing
surfaces, arrangement of chairs to encourage
discussion - Equipment power, spares, focus, screen.
5During Training..
- Make sure you are present before trainees or
trainers are - Avoid doing official jobs while training.
Minimise usage of mobile phones - Make small batches.
- Keep time.
- Conduct pre and post test
- Participants feedback for presenter (Scoring) at
the end of each class - During introduction tell the contents of the
training for the day. - Revise the previous day training course.
6During Training..
- Avoid one way communication.
- Make sessions interactive by asking questions.
- Verbal communication
- Voice - volume, pitch, speed
- Language vocabulary
- Non verbal communication
- eyes, face, mouth, hands, walking about
7During Training..
- Keep a small 10 15 slides PP presentation in
the middle of the day to avoid monotony - Stick to the course content in the modules.
-
- Do not skip the question answer section after
each chapter. - Conduct field visits. Brief trainees on what they
should expect how they should interact at the
places visited. - Discuss observations made during field visits
- Conduct Role Plays to enhance IPC, enhance
communication skills.
8Role Plays
- Good IPC skills improves interactions with
patients. - Helps RNTCP staff obtain participation from
officials, laboratory personnel, public sector
physicians, treatment observers - Counseling is a process of empowering clients to
make their own decisions through defining
feelings and providing objective information. - To help people change their behaviour, good IPC,
or counseling skills will work toward providing
information, motivating, helping people to
overcome obstacles, and providing support to try
to change - During the role plays, observe each group but
avoid interrupting them interrupt only if the
participants are having extreme difficulty or are
going totally out of bounds
9Qualities of good trainer
- Try to listen.
- Repeat important points that must be learnt.
- Always speak clearly.
- Interest must be created.
- Never use one way communication while training.
- Equals be it a Trainers or trainee while
training. - Respect participant's viewpoint.
- Self evaluation by trainers
10Power Point Tips
11Purpose of doing a presentation
- To communicate
- To persuade
12Doing a Presentation
- Be Prepared
- Be Brief
- Be Interesting
13Be Prepared!
- Check the Equipment
- Prepare Visual Aids
- Know your Materials
- Practice
14Be Brief!
- Stick to the time limit
- Stick to the point
15Be Interesting! Delivery
- Believe!
- Move!
- Simple language
- Talk to the audience
16Be Interesting! Visual Aids
- Summary not text
- Simple - graphics and bullets
- Attractive
17Preparing for a Presentation
18Environment
- Lighting adequate, NOT from behind speaker
- Distractions
- external noise - close doors and windows
- internal noise - participants, telephones, fans
- visual - people outside, posters etc inside
- Temperature, humidity, ventilation, cleanliness
- Furniture comfortable chairs, firm writing
surfaces, arrangement of chairs to encourage
discussion - Equipment power, spares, focus, screen
19Each Slide should have a single focus
- For multiple points, use multiple slides
- Material divided into two slides takes no longer
to read
20Avoid distraction
- Too much color
- Too much information
- Too many symbols
- Science takes precedence over Art
21Limit the amount of information on a slide
- Use key words, not full sentences
- Use bullets
22Effective bullets Organisation of key words
- Follow the order of the text
- Keep verb form consistent
- Keep capitalization consistent
- More line space between bullets than within
bullets
23Background and Color
- High contrast necessary, e.g.
- black on white
- white on dark blue, yellow titles
- Some colors not visible, e.g.
- red on blue
24Fonts
- Sans serif
- Consistency in type of font
- AVOID TOO MUCH CAPITALIZATION
- Avoid too much underlining, italics..
- Use a different color to highlight
25Miscellaneous
- Avoid using abbreviations
- Check space between words, lines, paragraphs
- Check spellings
26Animation
- Many people dont like it
- Use only if you are comfortable
27Graphic presentation of Data
28Drug resistance surveillance MDP (1999-2001)
29Longitudinal survey at Tiruvallur showed a
reduction of only 1.4 per annum in the
prevalence of Tuberculosis
TRC 2001
30Death rates are higher among under-weight
patients
Death rate
Weight (kg)
31Distribution of TB Patients by Employment
32Distribution of TB Patients by Age and Sex
F25
N2,146
M75
No. of patients
Years
33RNTCP reduces patient work days lost
Pre-Rx
During Rx (IP)
Work days lost
Work days lost
34Delivery
- Verbal communication
- Voice - volume, pitch, speed
- Language vocabulary
- Non verbal communication
- eyes, face, mouth, hands, walking about
- Duration
- of each visual aid
- of the whole talk
35Materials (1)
- Appropriateness
- Relevant to topic (eg not flip chart for
technical presentation of graphs) - Appropriate for audience (eg not blackboard for
press) - Appropriate for venue (eg no video in a large
group - 1 person per inch of screen) - Content
- Single main message
- Simple
- Up to 8 lines
- Summary not text
36Materials (2)
- Design
- standard layout for entire presentation.
- organisation (title, body, footer)
- orientation - portrait or landscape
- hand written or computer generated
- use of colour - photocopy or printed (black on
white, white on blue or green) - symbols and bullets
- graphics