Conducting a Training Program

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Conducting a Training Program

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Preparing

• Contact trainers in advance, give them topics
  with which they are familiar with.
• Inform participants well in advance 10 days
• Keep training materials ready at least before 2
  days
• Printing should be clear and not blurred.
• Make a good kit, with writing pad, pen, pencils,
  eraser and sharpner- not necessarily costly
• While preparing delegate jobs to your staff,
  explain clearly what you expect at the end of the
  day. Check whether things have been done.

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Preparing.

• Fix the menu. Keep food simple, preferably at the
  venue
• Keep role play topics ready.
• Inform the places to be visited during field
  visits to ensure complete attendance
• Stick to the financial guidelines for training
• TA / DA to participant (ensure mechanism of
  distribution)
• TA / DA Honorarium to Resource person
• Honorarium for Class IV supportive staff
• If residential training then facility for stay
  internal transportation
• Certificate (Participant Resource Person)

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Venue

• Check the venue at least the day before.
• Lighting adequate
• No Distractions
• external noise - close doors and
  windows
• internal noise - participants,
  telephones, fans
• visual - people outside, posters etc
  inside
• Temperature, humidity, ventilation, cleanliness
• Furniture comfortable chairs, firm writing
  surfaces, arrangement of chairs to encourage
  discussion
• Equipment power, spares, focus, screen.

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During Training..

• Make sure you are present before trainees or
  trainers are
• Avoid doing official jobs while training.
  Minimise usage of mobile phones
• Make small batches.
• Keep time.
• Conduct pre and post test
• Participants feedback for presenter (Scoring) at
  the end of each class
• During introduction tell the contents of the
  training for the day.
• Revise the previous day training course.

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During Training..

• Avoid one way communication.
• Make sessions interactive by asking questions.
• Verbal communication
• Voice - volume, pitch, speed
• Language vocabulary
• Non verbal communication
• eyes, face, mouth, hands, walking about

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During Training..

• Keep a small 10 15 slides PP presentation in
  the middle of the day to avoid monotony
• Stick to the course content in the modules.
• Do not skip the question answer section after
  each chapter.
• Conduct field visits. Brief trainees on what they
  should expect how they should interact at the
  places visited.
• Discuss observations made during field visits
• Conduct Role Plays to enhance IPC, enhance
  communication skills.

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Role Plays

• Good IPC skills improves interactions with
  patients.
• Helps RNTCP staff obtain participation from
  officials, laboratory personnel, public sector
  physicians, treatment observers
• Counseling is a process of empowering clients to
  make their own decisions through defining
  feelings and providing objective information.
• To help people change their behaviour, good IPC,
  or counseling skills will work toward providing
  information, motivating, helping people to
  overcome obstacles, and providing support to try
  to change
• During the role plays, observe each group but
  avoid interrupting them interrupt only if the
  participants are having extreme difficulty or are
  going totally out of bounds

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Qualities of good trainer

• Try to listen.
• Repeat important points that must be learnt.
• Always speak clearly.
• Interest must be created.
• Never use one way communication while training.
• Equals be it a Trainers or trainee while
  training.
• Respect participant's viewpoint.
• Self evaluation by trainers

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Power Point Tips
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Purpose of doing a presentation

• To communicate
• To persuade

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Doing a Presentation

• Be Prepared
• Be Brief
• Be Interesting

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Be Prepared!

• Check the Equipment
• Prepare Visual Aids
• Know your Materials
• Practice

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Be Brief!

• Stick to the time limit
• Stick to the point

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Be Interesting! Delivery

• Believe!
• Move!
• Simple language
• Talk to the audience

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Be Interesting! Visual Aids

• Summary not text
• Simple - graphics and bullets
• Attractive

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Preparing for a Presentation

• Things to do!

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Environment

• Lighting adequate, NOT from behind speaker
• Distractions
• external noise - close doors and windows
• internal noise - participants, telephones, fans
• visual - people outside, posters etc inside
• Temperature, humidity, ventilation, cleanliness
• Furniture comfortable chairs, firm writing
  surfaces, arrangement of chairs to encourage
  discussion
• Equipment power, spares, focus, screen

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Each Slide should have a single focus

• For multiple points, use multiple slides
• Material divided into two slides takes no longer
  to read

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Avoid distraction

• Too much color
• Too much information
• Too many symbols
• Science takes precedence over Art

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Limit the amount of information on a slide

• Use key words, not full sentences
• Use bullets

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Effective bullets Organisation of key words

• Follow the order of the text
• Keep verb form consistent
• Keep capitalization consistent
• More line space between bullets than within
  bullets

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Background and Color

• High contrast necessary, e.g.
• black on white
• white on dark blue, yellow titles
• Some colors not visible, e.g.
• red on blue

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Fonts

• Sans serif
• Consistency in type of font
• AVOID TOO MUCH CAPITALIZATION
• Avoid too much underlining, italics..
• Use a different color to highlight

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Miscellaneous

• Avoid using abbreviations
• Check space between words, lines, paragraphs
• Check spellings

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Animation

• Many people dont like it
• Use only if you are comfortable

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Graphic presentation of Data
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Drug resistance surveillance MDP (1999-2001)
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Longitudinal survey at Tiruvallur showed a
reduction of only 1.4 per annum in the
prevalence of Tuberculosis
TRC 2001
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Death rates are higher among under-weight
patients
Death rate

Weight (kg)
31
Distribution of TB Patients by Employment
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Distribution of TB Patients by Age and Sex
F25
N2,146
M75
No. of patients
Years
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RNTCP reduces patient work days lost
Pre-Rx
During Rx (IP)
Work days lost
Work days lost
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Delivery

• Verbal communication
• Voice - volume, pitch, speed
• Language vocabulary
• Non verbal communication
• eyes, face, mouth, hands, walking about
• Duration
• of each visual aid
• of the whole talk

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Materials (1)

• Appropriateness
• Relevant to topic (eg not flip chart for
  technical presentation of graphs)
• Appropriate for audience (eg not blackboard for
  press)
• Appropriate for venue (eg no video in a large
  group - 1 person per inch of screen)
• Content
• Single main message
• Simple
• Up to 8 lines
• Summary not text

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Materials (2)

• Design
• standard layout for entire presentation.
• organisation (title, body, footer)
• orientation - portrait or landscape
• hand written or computer generated
• use of colour - photocopy or printed (black on
  white, white on blue or green)
• symbols and bullets
• graphics