Title: Writing Process Phase 3: Revise, Proofread, Evaluate
1Chapter 7
- Writing Process Phase 3 Revise, Proofread,
Evaluate
2Guffeys 3-x-3 Writing Process
- Phase 1 Prewriting
- Analyzing, anticipating, adapting
- Phase 2 Writing
- Researching, organizing, composing
- Phase 3 Revising
- Revising, proofreading, evaluating
3Writing Process Phase 3 Revising
- Keep it clear.
- Keep it conversational.
- Keep it concise.
4Keep it clear.
- Avoid indirect, pompous language.
- Poor It would not be inadvisable for you to
affix your signature at this point in time. - Improved
5Keep it conversational.
- Formal Our Accounting Department takes this
opportunity to inform you that we have credited
your account for the aforementioned sum. - Conversational
6Keep it concise.
- Remove opening fillers.
- Wordy There are four new menu items we must
promote. - Improved
7Keep it concise.
- Eliminate redundancies.
- collect together
- contributing factor
- personal opinion
- perfectly clear
8Keep it concise.
Reduce compound prepositions.
- at such time
- at which time
- due to the fact that
- inasmuch as
- Reduce to
- Reduce to
- Reduce to
- Reduce to
9Keep it concise.
- Purge empty words.
- As for the area of athletic shoes, the degree of
profits sagged.
10Purge empty words.
- This is to inform you that we have a toll-free
service line.
11Revising for Vigour and Directness
- Kick the noun habit.
- Wordy We must conduct an investigation of all
parking violations before we can give
consideration to your fine. - Improved
12Revising for Vigour and Directness.
- Dump trite business phrases.
- Trite Pursuant to your request, enclosed please
find a job application. - Improved
13Revising for Readability.
- Develop parallelism (balanced construction).
- Not parallel We can collect information, store
it, and later it can be updated. - Parallel
14Use Bulleted Lists for High Skim Value
- Consumers expect the following information at
product Web sites - Price
- Quality
- Performance
- Availability
15Add Headings for Visual Impact and Readability
- A number of topics must be discussed at our next
meeting - Budget. Come prepared to discuss your expense
requests. - Schedule. Who will be taking vacations or
leaves? - Hiring. Soon we must begin the hiring process to
replace Matt.
16Writing Process Phase 3 Proofreading
- What to watch for in Proofreading.
- Spelling
- Grammar
- Punctuation
- Names and numbers
- Format
17Writing Process Phase 3 Proofreading
- How to Proofread Routine Documents
- For computer messages, read on the screen or,
better yet, print a rough copy to read. - For handwritten or printed messages, read
carefully and use proofreading marks to indicate
changes.
18Writing Process Phase 3 Proofreading
- How to Proofread Complex Documents
- Print a copy, preferably double-spaced.
- Set it aside for a breather.
- Allow adequate time for careful proofreading.
- Be prepared to find errors. Congratulate, not
criticize, yourself each time you find an error!
19Writing Process Phase 3 Proofreading
- How to Proofread Complex Documents
- Read the message at least twice for meaning and
for grammar/mechanics. - Reduce your reading speed. Focus on individual
words. - Use standard proofreading marks.
20Writing Process Phase 3 Evaluating
- Evaluating the Outcome
- How successful will this communication be?
- Does the message say what you want it to say?
- Will it achieve its purpose?
- Did you encourage feedback so that you will know
whether it succeeded?
21The Complete Process
2. Writing Researching Organizing Composing
3. Revising Revising Proofreading Evaluating
1. Prewriting Analyzing Anticipating Adapting
221. Prewriting
- Analyzing Define your purpose. Select the most
appropriate form (channel). Visualize the
audience. - Anticipating Put yourself in the readers
position and predict his or her reaction to this
message. - Adapting Consider ways to shape the message to
benefit the reader, using his or her language.
232. Writing
- Researching Collect data formally and
informally. Generate ideas by brainstorming and
clustering. - Organizing Group ideas into a list or an
outline. Select the direct or indirect strategy. - Composing Write first draft, preferably on a
computer.
243. Revising
- Revising Revise for clarity, tone, conciseness,
and vigour. Revise to improve readability. - Proofreading Proofread to verify spelling,
grammar, punctuation, and format. Check for
overall appearance. - Evaluating Ask yourself whether the final
product will achieve its purpose.
25Activity 7.1 Document for Analysis