Truancy Tracker Training

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Truancy Tracker Training

• Truancy Officers Sections

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Interpreting Your Morning Report
Use this column to determine who needs researching
Use this column to keep up with when the student
was last researched
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Once you are in the students file in Mizuni, go
to Dynamic pages, click on Attendance, then click
on Truancy.
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The students truancy record for the campus will
pop up. You may review the record by scrolling
up and down using the scroll bar on the right
hand side. To change information in the record,
click Edit. To create a record for a new case,
click New. NOTE YOU WILL ONLY CREATE ONE NEW
CASE PER YEAR!
If this says anything other than 1 of 1, make
sure you dont have duplicate records!
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Entering DA letters
You are not responsible for filling in
information in any block but the Campus Actions
Block. Please do not enter information in any
other section of the record.
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bounceback
Student received a letter from another district
already.
You have sent a letter.
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School Year This is the school year that
initial action was taken on this case. Date of DA
Warning letter Defaults to todays date. This
is the date you issue the letter. Since this
autofills, you will have to clear this if you are
not sending a letter. Unexcused Absences at Last
Check This is how many unexcused absences the
student had last time you researched
him. Ineligible date for DA letter This is a
note to yourself about what day you checked the
student and found he didnt have 3 in 28. You
will erase it when you send a letter. Letter sent
by your email userid Campus sending warning
letter your campus
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This is for date the parent conferenced with
staff about absences, preferably an administrator.
The notes box is one of the most important tools
for the clerk. You may enter any information
pertinent to the case in this box that you want
an officer to be aware of in court. If a case
continues, even into another school year, you may
make notes about non-compliance, comments by
parents, changes of addresses, or anything that
needs to be recorded. It is also the last box you
need to fill out when sending a DA letter. Click
Save at the top when finished.
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Filing Charges
When you enter the students record to update
because youve now pressed charges, you will see
all of the info youve entered before today.
Press Edit to enter the record.
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Alteration info is only used when a staff member
chooses to change attendance records or to
terminate a case due to extenuating circumstances.
For a standard filing, you will simply need to
place the date that you faxed records to the
officer here.
If you have to file a second case in the same
school year, you will place the date here.
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Tips

• If you do not enter the court referral date, the
  student will not pull up on a court actions
  report.
• Do not use the delete button at the top of the
  screen. It will delete the ENTIRE record.
• For the first new case in a new school year, you
  will press NEW to create a new record.
  Otherwise, you will press Edit to enter info in
  an old record.