ISO 14001 and the Paradigm II System

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ISO 14001 and the Paradigm II System
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What is ISO 14001?

• It is a voluntary international standard for
  Environmental Management Systems
• Backed by International Consensus, published by
  the International Organization for
  Standardization
• Recognized as a mechanism for risk management
  providing evidence of due diligence

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Benefits of ISO 14001

• Environmental protection and sustainability
• Process improvement
• Standardization of processes
• Formal EMS Documentation
• Business Continuity
• Lowers fines and penalties

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Enforcement Alert
During past inspections of university and
college campuses across the nation, EPA Regions
have found significant compliance problems with
the Resource Conservation and Recovery Act
(RCRA) the Spill Prevention, Control and
Countermeasure (SPCC) requirements of the Clean
Water Act (CWA) Underground Storage
Tank management and the Clean Air Act (CAA).
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ISO 14001 FOR MUSC

• ENVIRONMENTAL
• HEALTH SAFETY
• FINANCIAL

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EMS requirements

• 4.1 General requirements
• 4.2 Environmental Policy
• 4.3 Planning
• 4.4 Implementation and Operation
• 4.5 Checking and corrective action
• 4.6 Management review

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4.4 Implementation and Operation
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Paradigm II Architecture in Action
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Paradigm II Launcher
Launcher Launcher is the gateway to all of the
Paradigm II modules and functions. It
periodically checks for Action Items and displays
a pop-up message should one arise. All the
while, no concurrent user license is occupied.
Secure Software Users log into the software using
a secure password to enable traceability and
accountability
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Paradigm II Administrator
Administrator Interface Administrator controls
all user accounts, permissions, organizational
structure and distribution lists.
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Kernel Interface Kernel is the document control
and management module. It allows users a quick
and easy way to refer to current documentation,
raise forms, review databases, etc.
Paradigm II Kernel
Documents Documents remain in their original
format when they are imported into Paradigm.
This means that users will be able to use their
existing skills and software for document
management and editing.
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Paradigm II Kernel
Document History Changes to all documents within
Paradigm are tracked in a comprehensive History
for each document or record. Evidence of reviews
and approvals are also tracked in an Action Item
log for each item
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Paradigm II Kernel
Master Forms Master electronic form templates can
be stored and used within the Paradigm Kernel.
These can be master forms or document templates.
Open forms/new documents can be raised with one
click of a button. The form/document opens
directly on the screen, using the host program
that the form was designed in. (Word, Excel,
etc.) It can then be filled out within Paradigm,
or saved to an offline device for later use.
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Resources Cabinet Interface The Resources Cabinet
is the records management module of Paradigm II.
It stores any type of desired information. Forms
are customizable to suit the needs of virtually
any company.
Paradigm II Resources Cabinet
Easy Categorization of Records Users can
categorize records by the type of information
they wish to track. This allows for easy sorting
of records and fast retrieval. The Cabinet is
capable of retaining several different types of
forms.
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Paradigm II Improvement Generator
Improvement Generator Interface The Improvement
Generator stores process oriented information
relating to customer complaints, corrective
actions, audit nonconformances and other
sequential processes.
Easy Categorization of Records Users can
categorize records by the type of improvement
that is required within the system. This allows
for easy sorting of records and quicker retrieval.
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Paradigm II Improvement Generator
Key Information Details Users can assign a
record to the responsible person(s), enter a
detailed description and specify a final due date
for full completion of the record. Action Item
notifications trigger the rest of the process.
Additional Information Users can specify
additional details to further clarify the type of
record being raised and by whom. Fields within
this tab can be easily customized to suit your
companys specific needs.
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Paradigm II Improvement Generator
Corrective/Preventive Action Paradigm will
sequentially notify responsible persons of each
applicable task. When the task is completed, the
Finish button locks the form and passes
responsibility on to the next individual.
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Paradigm II Action Items
Action Item Pop-Up Paradigm will automatically
notify all personnel with an Action Item pop-up
prompt each time they open the software or log
into Windows. Action Items can also be received
via company e-mail.
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Paradigm II Action Items
Action Item Module Users can choose to all view
open items, completed items or a list of all
items. They address them by double-clicking the
desired Action Item Header, opening a more
detailed Action Item view.
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Paradigm II Action Items
Action Items Users can read all applicable
details and instructions pertaining to the task
requested by the Action Item. The SHOW ME button
takes the user directly to the associated item
for viewing/editing.
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Secure Web Software Users must log into the
software to enable traceability and
accountability. The username can also be
synchronized with the network for more
convenience and faster performance.
Paradigm II ActiveNET
ActiveNET Web CLient Application Allows users all
of the basic client software functionality via
the web and requires no workstation level
software installations of any kind. It simply
works with Internet Explorer 5.0 or Netscape 6.
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Features Benefits

• Features
• All relevant data is stored in one convenient
  location.
• Event Manager provides for automatic Action Item
  notification.
• Paradigm II data and documents can be accessed
  and modified via the web (ActiveNET).
  Administrator defined permission settings in
  Paradigm II also apply across the web to provide
  a secure environment.
• Reports can be internal text reports or Paradigm
  data can be exported to an external application
  for custom graphs and charts. (MS Excel, Crystal
  Reports, Cold Fusion, etc.)

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Features Benefits

• Benefits
• Your documentation system becomes electronically
  centralized for improved data retrieval,
  reporting and analysis.
• Existing internal ODBC database systems can be
  cross-linked with Paradigm to minimize data entry
  time.
• Para-Linking will allow users to reference
  related documentation quickly and easily.
• Action Items eliminate the Paper Chase and
  create an efficient tool for tracking records,
  approvals and critical messages.
• Complaint resolution can be achieved quicker and
  more efficiently.

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Features Benefits

• Benefits (cont.)
• Multiple departments can be phased into Paradigm
  with their own documents and forms over time.
• Multiple systems can be integrated or segregated
  to ensure data security and reduce confusion.
  (Quality, Safety, Environment, etc.)
• Security capabilities allow for multiple
  administrators who have full control in their
  domain, but no contact with other domains to
  which they are not authorized.
• Other modules provide many more features that can
  be phased in over time (Customer complaints,
  Training records, etc.)