The Aurora Libraries

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The Aurora Libraries

• Cynthia Larson
• Coordinator, Library Systems
• cynthia.larson_at_aurora.org

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About the Aurora Libraries

• 5 locations ASMC, SLMC, WAMH, ABMC, and ASMMC
• All Aurora facilities have a library service
  contract
• Staffing 7 professional, 1.75 paraprofessional,
  4 clerks
• Budget 2002 reached 1 million

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Yearly Statistics and Holdings

• 31,000 Reference questions
• 13,000 ILLs received for customers
• 60,000 searches of Ovid databases
• 75,000 visits to ALIS
• 15,000 books, 100 online
• 700 active journal subscriptions, 1,600 online
• 2,500 audiovisuals

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Aurora Intranet

• Began as grassroots project in Information
  Services-Technical Development
• Library developed initial site in 1998, one of
  first charter projects
• Project now supported by Enterprise Applications
  (development/software) and Technical Development
  (hardware)
• Sites developed by Intranet Team and then
  maintained by departmental remote author

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Coordinator, Library Systems

• Systems librarian position changed within one
  month of accepting position (2/99)
• Web development work for other departments
• Patient Education
• Care Management
• Human Resources
• Employee Organizational Development

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Intranet Team

• Consists of director, project lead, project
  managers, and pool of developers
• All web projects are managed through single
  intake system
• Monday morning status meeting
• Library, Information Services, and Public Affairs

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Aurora Libraries Intranet Site (ALIS)
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A-Z Full Text Journals

• Includes Ovid, publisher, ScienceDirect, Health
  Reference Center and Badgerlink (EBSCO) holdings
• Librarians section includes restricted publisher
  and MD Consult holdings
• Maintenance pages for quick updates

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Full Text Journals
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Find Articles
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Magazine Ordering

• Library Subscriptions Assistant
• Manages 5,000 subscriptions for 2,200 clients at
  Aurora
• Rowecom, Faxon, Divine
• Paper, FTP Site, Web Application
• Klibrary at faxon.com
• Summer renewals

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Magazine Ordering
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Account Numbers

• Use finance codes Organization Code and Area
  Number
• E.g. Aurora Libraries 05 956
• Select proper account number of possible matches
• No security

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User Functions
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Administration

• Update mailing and budget information, review
  subscriptions and communicate changes to
  Faxon/Divine
• Create new accounts

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Patient Education

• Library long standing member of patient education
  committees at Aurora
• Many attempts to catalog all in-house developed
  patient education materials including use of
  library catalog
• Created system committee with administrative
  support and developed an intranet application

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APEM Site
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APEM Administration

• Site is owned by system patient education
  committee
• Documents are maintained by Creative Services in
  Milwaukee and Sheboygan
• Database records are maintained by regional
  members of committee
• Site is maintained by library (not for long!)

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Patient Education Department

• Assisted in writing a proposal for position to
  support patient education at Aurora
• Future projects include
• document tracking piece (updates, new documents,
  translation)
• Reduction of duplication
• Reading level assessments

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Questions/Comments

• 414.649.7371
• cynthia.larson_at_aurora.org