Executive Committee Meeting

1

• Executive Committee Meeting

May 10, 2004
2
Meeting Agenda

• Accepted Deliverables Overview
• Timeline of Configuration Phase Activities
• QA

3
Deliverable Acceptance Process
4

• Accepted Deliverables Overview - PMO

5
Accepted PMO Deliverables
6
Project Planning

• Objective Project Plan
• Tasks, Durations, Dependencies, Resources
• The Project Management Triangle
• Building A Project Plan
• Methodology
• ERP Framework
• Requirements (ITN)
• Deliverables (Statement of Work (SOW), Contract)
• Updating the Project Plan
• Plan, Execute, Check, Adjust
• Two Keys
• Doing things right
• Doing right things

7
P010 Requirements Traceability Matrix

• Purpose Detailed tracking of contract
  requirements

ITN Procurement Process
1, 113 Functional, Technical, Data Warehouse
Statement of Work (SOW)
Conceptual Design
Detail Design
Test System
Delivered System
8

• Accepted Deliverables Overview - Technical

9
Accepted Technical Deliverables
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T001 - Finalized Hardware Installation Strategy
PlanArchitecture Diagram Phase 2 (Production)
11
T002 - PeopleSoft Application Maintenance
Strategy

• Guidelines for applying PeopleSoft maintenance
  and updates
• Updates and Maintenance Approach
• PeopleSoft Maintenance Strategy
• PeopleSoft Maintenance Tools

Enables Efficient Maintenance and Updates to the
Aspire Environment
12
P019 - Testing Strategy

• Key Elements of the Testing Process
• Roles and Responsibilities of the Testing Groups
• Description of Testing For
• Modules
• Security
• Workflow
• External Interfaces
• Back-up Procedures
• Overview of the Testing Cycles

Enables the Project Aspire Team to Efficiently
Conduct the QA Process for the Application
13

• Accepted Deliverables Overview - OCM

14
Accepted OCM Deliverables
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O001 Knowledge Transfer Plan
Personal Learning Plans

• Provides a roadmap
• Capabilities
• Knowledge
• Skills

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O003 Organizational Risk Assessment
Key Risks

• Enterprise level
• Lack of focus on Aspire due to competing
  priorities
• Lack of ongoing knowledge of Aspire by DFS and
  agency leaders
• Agency Level
• Increased resource constraints within the
  agencies
• End-users resistant to adopt Aspire
• Information and knowledge gaps within the
  agencies

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O005 Communications Plan
Overarching Theme Empowering Floridas leaders
with the information they need to make decisions
that affect peoples lives
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O006 End-user Training Strategy

• Comprehensive Approach
• Provides knowledge, skills and capabilities for
  State of Florida staff at all levels
• Prepares end-users to use Aspire successfully
  after implementation

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• Application Software Configuration Phase
• Timeline of Activities

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Configuration Phase Timeline of Activities
Application Software Workstream
Produce Functional Specs Reporting Conceptual
Design Data Mapping
Detail Design by Process Configuration by Process
Solution Checkpoint
Detailed Design Specification
Reporting-Functional Specs
EPM Data Model Creation
Conference Room Pilot
Test Scripts for System Testing
Final Configuration Guide
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• Technical
• Configuration Phase
• Timeline of Activities

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Configuration Phase Timeline of Activities
Technical Workstream
Tech. Specifications for RICE Components
(Reports, Interfaces, Conversion, Enhancements
Construct RICE Components
Unit Test RICE Components
Procure and Install 2nd Phase Hardware
Begin Performance/Load Testing
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When will you know
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• Organizational Change Management
• Configuration Phase
• Timeline of Activities

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Configuration Phase Timeline of Activities
OCM Workstream
End User Profile and Training Facility Assessment

Develop Agency Implementation Plans
Workforce Impact Assessment
Role Requirements
Role Mapping
Training Curriculum
End-user Training Plan
Initial Training Materials
Help Desk Plan Design
Communications
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When will you know
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• QA

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• Appendix A
• Key Aspire Accepted Deliverables

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Key Aspire Accepted Deliverables
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Aspire Accepted DeliverablesDescription of PMO
Deliverables
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Aspire Accepted DeliverablesDescription of PMO
Deliverables
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Aspire Accepted DeliverablesDescription of
Technical Team Deliverables
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Aspire Accepted DeliverablesDescription of
Technical Team Deliverables
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Aspire Accepted DeliverablesDescription of
Technical Team Deliverables
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Aspire Accepted DeliverablesDescription of OCM
Team Deliverables
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Aspire Accepted DeliverablesDescription of OCM
Team Deliverables
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Aspire Accepted DeliverablesDescription of OCM
Team Deliverables
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Aspire Accepted DeliverablesDescription of OCM
Team Deliverables
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Aspire Accepted DeliverablesDescription of OCM
Team Deliverables