SEDSIC 07 NAKSHATRA Technical Paper Presentation

1
SEDS International Conference - SEDSIC
07 September 22nd 23rd, 2007 _at_ VIT
University, Vellore, Tamil Nadu, India
TECHNICAL PAPER PRESENTATION (in Microsoft
PowerPoint)
NAKSHATRA Technical Paper/Poster Presentation
Event
2
Time-Limits

• Time-Limits
• Oral Presentation (with PowerPoint) 7 minutes
  maximum
• Question Answer session by Judges 2 minutes
• TIME LIMIT SHOULD BE STRICTLY FOLLOWED any
  extension can lead to deduction of marks.
• All the authors may choose to speak, but
  time-limit should not be exceeded.
• Animations Videos (if any) may be included,
  but they should be played within the same
  allotted time limit of 7 minutes.

3
Guidelines

• Presentation should be done on-stage.
• Format Windows PowerPoint 2003 (.ppt)
• All audio-visual equipment will be provided
  computer, microphones, speaker system, digital
  projection system etc.
• In case of a technical problem with the
  computer, the presentation may be given from an
  external laptop. So it is always handy to carry a
  laptop with you.
• All the authors may choose to speak, but
  time-limit should not be exceeded.
• Each finalist team has to write a CD with their
  respective PowerPoint presentation and animations
  or videos (if any).
• This CD has to be submitted to the COORDINATORS
  atleast 1 hour prior to the beginning of the
  session that the team has been designated to.

4
Important Dates

• 15th September
• Deadline for sending soft copy of TECHNICAL
  PAPER
• E-mail subject PAPER
• Format Word 2003 (.doc) and/or PDF (.pdf)
• 18th September
• Deadline to send arrival details
• E-mail subject ARRIVAL
• 20th September
• Deadline to send soft copy of PRESENTATION
• E-mail subject PRESENTATION
• This is to ensure that your presentation is
  within our specifications.
• Format PowerPoint 2003 (.ppt) and/or PDF (.pdf)
• 22nd 23rd September NAKSHATRA at SEDSIC '07.

E-mail ID nakshatra.sedsic07_at_gmail.com
5
Some Tips onTechnical Paper Presentation
6
Text

• Keep the text as brief as possible.
• Data looks better organized easier to
  comprehend if given in POINTS.
• No more than 10 lines of text (or points) per
  slide.
• All letters on the slide should be big enough to
  make it readable even at the back of the
  auditorium.

7
Slide Background Readability
Choose an attractive picture (related to your
topic, of course) as the background for your
TITLE slide. For the other following slides,
background and text should be in contrasting
colors.

A light background dark print works well.
A dark background light print also works well.
A dark background dark print??? Not so much...
A light background light print??? Not at all!
8
Graphs Figures

• A well-documented graph or figure is way more
  attractive and better than lengthy text.
• Tables are difficult to read represent data
  graphically whenever possible.
• A photograph often is worth a thousand words.

9
Speech Slides

• Speak confidently, clearly loudly.
• Neither be too slow nor too fast, speak in a
  constant comprehendible speed.
• Look at the audience while you speak, not so
  much at the judges.
• Use a little informal speech so as to capture
  the attention of your audience to make it less
  boring for them. Continuous scientific speech
  will only put them to sleep!
• Ask a few questions to the audience so as to
  engage them in your presentation.
• For a typical 7-minute presentation you should
  not exceed 14 slides.
• Generally, you will talk at a speed of about
  30-45 seconds per slide. This, of course, depends
  on how much you put on the slide and how fast you
  talk but its a reasonable target.
• Including attractive pictures and/or photographs
  will make your presentation interesting.
• Photographs tables should be explained but not
  in detail.
• Explain graphs, flow-charts technical
  diagrams.
• Animate your slides to a minimum, too much
  animation will not only increase the size of your
  presentation file, it might kill your time as
  well.
• Always practice your presentation by saying it
  out loud many times so as to gauge the timing
  before presenting it at the conference.

10
A SampleTechnical Paper Presentation(7 minutes
duration)(14 slides)
11
1. Title Slide (1 slide)
Introduce yourself and the title of your paper.
Use an attractive picture (related to your
topic) as background).
PAPER TITLE
Authors
Institution and/or Address
12
2. Introduction (1 slide)

• Introduce your topic paper title.
• Be as brief as possible.
• Use only relevant data.
• Use short but meaningful points.
• Explain every point briefly.

13
3-4. Problem Theories (1-3 slides)

• State the problem youre addressing the
  scientific theories associated with it briefly on
  one or two slides.
• Use examples.
• A picture (on another slide, if necessary) will
  be handy.
• Again, be as brief as possible, use only
  relevant data.
• Use short but meaningful points.
• Explain every point briefly.

14
5. Methods OPTIONAL (1 slide)
Briefly summarize your method of literature (or
content) analysis on one slide.
15
6-12. Results Discussion (5-7 slides)

• The rest of the slides are for Results
  (hypotheses), Discussion Conclusions.
• Start with a brief recap of descriptive
  statistics, if available.
• Give your hypotheses with scientific proof to
  support them.
• Discuss the practicality of each hypothesis if
  possible.
• Be sure to tell the significance of your
  research and what should be done next regarding
  it.

16
13. References (1 slide)

• Mention the top five or six references for your
  paper preference-wise in points.
• Do not explain anything, just mention the
  references.
• Include books research papers, if any.
• Avoid commonly referred websites (like Google or
  Wikipedia).
• Do not linger for more than 10 seconds on this
  slide.

17
14. Thank You Slide (1 slide)
Just mention THANK YOU on this slide. Include
QUESTIONS? If you want.
THANK YOU
Questions?
18
NAKSHATRA Technical Paper Presentation SESSIONS
19
Paper Presentation Sessions Specifics
Venue Ambedkar Auditorium, Ground
Floor Technology Tower, VIT University Sessions
20
For Further Queries
Please feel free to contact the following persons
for any further queries regarding Technical Paper
Presentation NAKSHATRA Event Coordinators MOHSI
N BIN LATHEEF III B. Tech. Biotechnology, SBCBE,
VIT University Ph 91-9894063698 KRISHNA
MOHANTY III B. Tech. I. T., SCS, VIT
University Ph 91-9994627720 Email ID
nakshatra.sedsic07_at_gmail.com