New System Rollover Training

1
Agriculture Information Technology
New System Rollover Training Process/New
Equipment/QA
2
Introduction

• Please hold your questions until the end of the
  presentation
• If you would like to email your questions to us
  while the presentation is going on
• TCtrain_at_agad.purdue.edu

3
OVERVIEW

• General Ideas
• Lease Process
• New Machine details
• Optional Equipment
• Special Announcements
• Q A

4
General Ideas

• What is the Lease Program?
• The lease program is designed to provide the
  highest computing power and reliability at least
  costs. Additionally, it was intended to provide
  a flat, annual fee that would enable county CES
  offices and Governments to plan accurately for
  computing expenditures. It essentially funnels
  all of the burden of identifying needs, planning
  for upgrades, tracking software licenses, and a
  host of other concerns, to a single task that
  occurs once every 3 years

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General Ideas

• Furthermore
• The Lease solution provides for an annual fee
  which includes procurement, shipping, licenses
  for software, hardware support repair, helpdesk
  services, network connectivity, and training (see
  AgIT website). Orders are processed 4 times per
  year at the beginning of each calendar quarter.

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General Ideas

• PCs
• Things to think about when ordering new machines
• Old machines in the office that will not be able
  to be on the network anymore.
• System requirements for running some software.
• Space mini tower vs. SFF

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General Ideas

• Laptop vs. Tablet
• Things to think about when ordering Laptop/Tablet
• What do you want it to do?
• Presentations/Note taking
• Both require a USB mouse.
• Weight
• Docking station.

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General Ideas

• Printers
• Things to think about when ordering Printers
• All leased printers will need to be returned.
• What is its purpose?
• General printing, publication printing.
• of copies you print in a month.

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Process

• Process
• Initial notice
• E-mail
• List of machines in the office.

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Process

February 2006
May 2006
Bartholomew Clay Crawford Delaware Dubois Franklin
Fulton Gibson Hancock Hendricks Huntington LaPort
e Morgan Noble Ohio Owen Parke
Pike Putnam Randolph Rush Shelby St.
Joseph Starke Sullivan Vanderburgh Warren Wayne Br
own Montgomery Vermillion Fayette Blackford Cass
Clinton Crawford Decatur DeKalb Elkhart Floyd Hami
lton Howard Jay Lagrange Lawrence Marion Monroe Mo
rgan Tipton Wayne Whitley
Allen Benton Boone Cass Carroll CES Clark Clinton
Decatur DeKalb Elkhart ENTM Floyd Fountain Grant H
amilton
Harrison Henry Howard IPIA Jackson Jefferson Johns
on Kosciusko Lagrange Lawrence Monroe Noble OAP Or
ange Posey Ripley Scott
Steuben Switzerland Wabash Washington Wells Whitle
y Warrick
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Ordering Information
Websites Available leased equipment http//sharep
oint.agriculture.purdue.edu/agit/standard_leased_s
ystems.aspx Computer Equipment Online Order
Form http//sharepoint.agriculture.purdue.edu/agi
t/Lists/Lease_Program/NewForm.aspx Printer
Equipment Online Order Form http//sharepoint.agr
iculture.purdue.edu/agit/Lists/Printers/NewForm.as
px
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Order Process

• Lease Order Confirmation Process
• In order to ensure that your lease has been
  processed, AgIT would like to outline the steps
  that will occur.
• Complete the online order form and save.
• You will now see your order listed.
• To View and Print the item, click on the
  authorized purchasing agent on the list.
• You will now have a printable version of your
  order. Please print this.
• An authorized signature must be completed and
  then faxed to AgIT _at_ 765.494.8342.
• Once the fax is received, your order is
  officially placed.
• We will need another fax if a modification occurs.

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New Hardware

• Why Gateway
• Now engineered computers
• Were not 3 years ago
• Intel parts
• Research shows they are durable and moving to the
  top of the market
• Pricing

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New Hardware

• New Desktops
• Gateway
• Flat panels
• Front USB
• 3.2 GHz, 800 MHz
• 40GB hard drive
• CD-RW/DVD combo Drive
• 1GB DDR2 Dual Channel
• 250MB USB 2.0 Flash Drive
• No Floppy or Zip drives

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New Hardware

• New Desktops
• Gateway
• Flat panels
• Front USB
• 3.2 GHz, 800 MHz
• 40GB hard drive
• CD-RW/DVD combo Drive
• 1GB DDR2 Dual Channel
• 250MB USB 2.0 Flash Drive
• No Floppy or Zip drives

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New Hardware

• Flat Panels
• 19
• Tilt up/down
• Resolutions 1280x1024
• Analog/DVI - D

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New Hardware

• M460E
• 2.13 GHz, 533MHz
• 1024MB DDR2 SDRAM (2-512 MB modules)
• 40GB Hard Drive
• 256 MB USB 2.0 Flash Drive
• 4-1 Memory card reader
• CD-RW/DVD Combo Drive
• 15 XGA TFT Screen
• 802.11 A/B/G Wireless networking
• Gateway Carrying Case

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New Hardware

• M280E
• 1.6GHz, 533Mhz Pentium M Processor
• 1024MB, 533MHz DDR2 DSRAM (2-512MB modules)
• 40GB Hard Drive
• 7-in-1 Card reader
• CD-RW/DVD Combo Drive
• 14 WXGA TFT Screen
• 802.11 A/B/G Wireless networking
• Gateway Carrying Case

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Printers

• HP 4250
• Still HP
• Cannon IV
• B W

• HP 4650
• Still HP
• Cannon IV
• Color

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Printers

• Cannon IV
• Won bid
• Services they will provide
• Special pricing on ink cartridges
• website

• Things to ask yourself when looking for a
  printer.
• Internal Network Card
• Size
• N
• TN
• DTN

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Printers

• HP 2450
• HP 3800
• HP 6540
• HP 1200
• HP 2300
• HP 2840

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Special Note
Please note Lease orders will not be placed
until AgIT has a faxed copy of the signed form.
These forms will then be sent onto the Business
Office for billing purposes.
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Switching Hardware

• Changing out new machines
• Will be similar to last time.
• Packing slips will need to be sent to Donna,
  before new machines will be installed.
• Donna will call and schedule a time.
• Will take a half a day
• Most time will be switching the hardware.
• Allow 30 minutes per machines/per person

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Special Note
Please note AgIT will require that the packing
slip for new machines be sent to Donna Gaylord,
before new machines will be installed.
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Special Note
Please note Old machines have to be wiped of
all data.
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Equipment Return

• Wiping OLD machines.
• Before machines are turned off for the last time
  they will need wiped.
• It is imperative before this is done to make sure
  there is no important documents on the c drive of
  the pc
• Includes any documents saved in temp.
• Any programs that would store data on the c
  drive.
• Quicken
• Current plan is to use the advertised programs in
  the control panel to do this.
• Much like the ViaVideo upgrade that was just done.

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Equipment Return

• Returning the End-of-Lease Equipment
• Once your new equipment is in place, AgIT will
  then make arrangements with Hewlett Packard (HP)
  for the equipment return.
• Counties/District Offices AgIT will contact
  your office to obtain information for HP and the
  carrier. We will then contract with HP to pack up
  and ship your equipment directly from your
  office.
• ONLY equipment in the lease should be returned.
• Please DO NOT return the equipment to campus.
• Campus Departments Supported by AgIT AgIT will
  remove the old equipment and taken to a staging
  area to await shipment back to HP.

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Equipment Return

• Items to be returned
• Tower
• Monitor
• Power cords for both
• Keyboard
• Mouse
• Laptop
• If you have any questions on whether the item
  should be returned, please give me a call.

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Miscellaneous Information

• USB floppy drives
• Try to move thing now
• Floppy disk are unreliable
• Do not last years
• New applications may not open old files
• USB Zip drives
• If you have questions regarding the lease please
  contact the help desk or submit at ticket through
  the help icon on your desktop.

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Announcements

• Employee Self Service page
• Can not be bookmarked the traditional way
• Create a bookmark before you go to the page.
• http//www.purdue.edu/employeeselfservice
• AgIT staff retreat
• Our offices will be closed on November 4th.
  Calls will be answered by students from 830 to
  500.
• AgIT staff will be available for emergency calls.

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Announcements

• IP Video desktop
• Version 5 will be removed this weekend.
• Be sure you have ran the update before then.

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Questions