Attachments for Senate Meeting of April 18, 2005

1
Attachments for Senate Meeting of April 18,
2005

• slide 2 Report of the Promotion and Tenure
  Implementation Work Group
• slide 3. Senate Resolution 23 Add Full-Time
  Contract Faculty to Assembly
• slide 4. Senate Resolution 24 to Establish a
  VEBA
• slide 5 page 2 of Senate Resolution 24
• slide 6 Revised Policy Misuse of University
  Assets Policy
• slide 7 New Policy on Reference Check and
  Background Verification
• slide 8 Senate Motion 25 Reorganization of
  Academic Unit Coll of Ext Educ
• slide 9 Senate Motion 26 Disestablishment of
  undergraduate Certificate
• slide 10 Senate Motion 27 Implement
  Undergraduate Degree Program

2
Report of the Promotion and Tenure Implementation
Work Group (2/9/05)

• Introduced by the Senate Personnel Committee
• Doug Johnson, Chair
• Date of First Reading March 21, 2005
• Date of Second reading April 18, 2005
• Report of the PT Implementation Work Group
• and
• Provost Glicks Letter of March 28,2005

3
Senate Resolution 23 (2004-2005) To Add
full-time contract faculty (instructors, clinical
and research faculty and professors of practice)
to the Academic AssemblyIntroduced by George
Watson, Chair, University Affairs CommitteeFirst
Reading March 21, 20005Second Reading April
18, 2005

• Whereas the ACD Manual defines faculty as an
  employee of the board in teaching, research, or
  service whose notice of appointment is as
  lecturer, senior lecturer, instructor, assistant
  professor, associate professor, professor, or
  Regents Professor, or whose notice of appointment
  otherwise expressly designates a faculty
  position and
• Whereas membership in the Academic Assembly is
  granted to all faculty in a tenure-track
  position, all academic professionals with
  probationary or continuing appointment positions,
  all full time lecturers and senior lecturers,
  with three-year renewable contracts, but denied
  to other full-time contract faculty who are
  instructors, professors of practice, clinical and
  research faculty and
• Whereas these full-time contract faculty are
  valued members of the faculty engaged in the
  teaching, research, and service missions of the
  university and
• Whereas many of these full-time contract faculty
  have their contracts renewed year after year,
  resulting in long and continued service to the
  university
• Be it therefore resolved that ACD 112-01A be
  amended to include the following membership
  categories to the Academic Assembly
• 1. All full-time instructors
• 2. All full-time clinical and research faculty
• 3. All full-time professors of practice.

4
Senate Resolution 24 (2004-2005)to establish a
Voluntary Employee Beneficiary Association(VEBA)

• Recognizing that high medical insurance costs are
  a significant obstacle to normal retirement by
  university and other state employees, it is
• resolved that the university should advocate for
• A PROPOSAL TO CREATE A VOLUNTARY EMPLOYEE
  BENEFICIARY ASSOCIATION
• MEDICAL EXPENSE ACCOUNT PLAN AS AN OPTION TO THE
• STATE OF ARIZONA RETIREE ACCUMULATED SICK LEAVE
  PAYMENT PROGRAM
• A PROPOSAL TO CREATE A VOLUNTARY EMPLOYEE
  BENEFICIARY ASSOCIATION
• MEDICAL EXPENSE ACCOUNT PLAN AS AN OPTION TO THE
• STATE OF ARIZONA RETIREE ACCUMULATED SICK LEAVE
  PAYMENT PROGRAM
• RETIREE ACCUMULATED SICK LEAVE (RASL) PROGRAM
• The State of Arizona RASL (A.R.S. 38-165)
  provides that the State Department of
  Administration pay all state employees for
  accumulated sick leave upon their retirement.
   The basis for a payment is (1) the employee's
  hourly pay rate at time of retirement ( 2) X 25
  percent for 500 to 749 accumulated sick leave
  hours (3) X 33 percent for 750 to 999 hours and
  (4) X 50 percent for 1,000 to a maximum of 1,500
  hours.  The payments occur over a three year
  period, with a maximum payments of 10,000 per
  year.
• Under this program, the retiree has to pay
  federal income and FICA taxes, and the employer
  has to pay its matching share of the retiree's
  FICA contribution.
• VOLUNTARY EMPLOYEE BENEFICIARY ASSOCIATION
  MEDICAL EXPENSE TRUST ACCOUNT PROGRAM
• Under IRS Code section 501(c)(9), a VEBA is a
  voluntary association of employees organized to
  pay tax exempt life, sick, accident, and similar
  benefits to members and their dependents. The
  organization must consist of individuals who are
  employees with an employment related common bond,
  such as a common employer. The IRS requirements
  for a VEBA are
• Resolution
• 1. It must apply to IRS for recognition of exempt
  status.
• 2. It must be a voluntary association of
  employees.
• 3. It may use it assets and only to pay
  permissible benefits.
• 4. Its eligibility or benefits cannot
  discriminate in favor of officers, shareholders
  or highly compensated employees.
• 5. Participating members or trustees designated
  by the members must control the trust (or VEBA).

5
Senate Resolution 24 (2004-2005)
continuedpage 2 of 2

• Dental Insurance Premiums
• Vision Insurance Premiums
• Medicare Supplement Premiums
• Long Term Care Insurance Premiums
• Long Term Care Medical Costs
• Medical Insurance Premiums
• Health Care Plan Co-payments and Deductibles
• Office Visit Co-pays and Deductibles
• PROPOSAL
• Using the tax exempt monies, retirees can pay
  health related expenses including, among many
  others
• To amend or revise the Arizona RASL payment
  statute (A.R.S. 38-165) to permit state employees
  to participate in a VEBA Medical Expense Trust
  Account as an option to the RASL, or to
  substitute a VEBA for the RASL.
• Under the RASL, a retiree receiving three annual
  payments of 10,000 nets approximately 7,500 per
  year after taxes. Under a VEBA, a retiree nets
  10,000 per year and the state saves 785 per
  year in matching FICA taxes.

6
Revised Policy Misuse of University Assets
PolicyIntroduced by George Watson, Chair,
University Affairs CommitteeFirst Reading March
21, 2005Second Reading April 18, 2005

• March 7, 2005
• Memorandum To Members, Executive Committee
  link http//www.asu.edu/aad/manuals/acd/acd123.h
  tml
• Academic Senate
• From Cynthia Jewett
• Associate General Counsel
• Subject Misuse of University Assets Policy
• Background
• ASU currently has a policy titled
  "Misappropriation of University Assets" housed in
  ACD 123, SPP 812 and COM 704. The ACD policy is
  the most comprehensive. SPP's version appears to
  be excerpted from the ACD policy. The COM policy
  is merely a cross-reference link to either ACD
  123 or SPP 812. (In addition, there are a couple
  of similar policies in the SES Manual - SES
  301-11 Handling Incidents of Fraud,
  Misrepresentation, and Misappropriation and SPP
  305--09 Handling Incidents of Fraud). The ACD,
  SPP and COM policies were each adopted in the
  mid-1980's and have an orientation towards
  referring investigations of suspected
  misappropriation to ASU DPS. In the past year,
  the Office of General Counsel has been reviewing
  existing policies on misuse or theft of
  university property or assets and ethical
  violations and we have identified 35 policies
  across multiple manuals. In sum, our existing
  structure is not efficient or readily accessible
  to supervisors or employees trying to familiarize
  themselves with expected standards of conduct and
  processes for handling allegations or concerns of
  inappropriate behavior. As you may be aware,
  over the past two years, we have had a handful of
  incidents involving employees misappropriating
  university assets. The process that we have been
  following (i.e., requesting the initiation of a
  special audit by the Office of Internal Audit and
  Management Services and/or the Comptroller or
  Student Business Services) has not tracked the
  existing policy inclination of having ASU DPS be
  the primary investigator.
• Proposed Policy Revision
• The proposed policy seeks to
• identify standards of conduct for faculty, staff
  and students in readily understandable terms,
• establish a consistent procedure for
  investigating concerns that tracks the
  administrative process we actually use,
• consolidate all relevant information for
  supervisors, employees and students, and
• reduce confusion over which policy or process
  applies to a given circumstance.
• identify certain mandatory notifications so that
  appropriate university officials can facilitate a
  prompt and thorough review of a matter. The
  Board of Regents Audit Committee requires prompt
  notification when a special audit is instituted
  and periodic reports on the status and outcome of
  the audit.
• The attached policy is substantially modeled
  after the policy adopted by the University of
  Arizona at the end of March 2004. It is our
  recommendation that the policy be housed in the
  Academic Affairs Manual, similar to other
  policies that apply to faculty, staff and
  students (e.g., ACD 125, ACD 401, 402, 403, 404
  and 405).

7
New Policy on Reference Check and Background
Verification PolicyIntroduced by George
Watson, chair, University Affairs committeeFirst
Reading March 21, 2005Second Reading April 18,
2005 http//www.abor.asu.edu/1_the_regents/polic
ymanual/chap6/6-709.pdf

• March 7, 2005
• To Members, Executive Committee
• Academic Senate
• From Cynthia Jewett
• Associate General Counsel
• Subject Reference Check and Background
  Verification Policy
• Legislative efforts last year would have mandated
  (a) the immediate termination of academic
  personnel for certain specified felonies (HB2369)
  and (b) fingerprinting of all new and current
  employees of the universities (HB2369). Regent
  Stuart convinced Representative Biggs to hold the
  bills in exchange for ABOR adopting a background
  check policy.
• August 2004, ABOR adopted policy 6-709 Mandatory
  Background Checks for Employees and Process for
  Hiring, Retaining or Terminating Employees
  Convicted of a Felony Offense. Policy mandates
  that each university will adopt an institutional
  policy implementing the Boards requirements.
• Reference Checks and Background Verification is
  ASUs proposed institutional policy. Key
  provisions
• applies to new external or internal hires to
  posted positions (faculty, AP, administrative, SP
  and classified staff)
• mandates check on employment history, references
  and criminal convictions
• optional academic, licensure, financial,
  driving record, drug (CDL)
• external consumer reporting agency will be
  utilized per the standards established under the
  Fair Credit Reporting Act
• cost borne by hiring unit cost range estimated
  between (35 to 75 dependent on scope of search
  components)
• Fingerprint component cannot be implemented until
  statutory authority received (SB 1444)
• Fingerprint check is limited to those positions
  designated as security or safety-sensitive
• This is a one-time check, not a fingerprint
  clearance card. Cost is 29, borne by hiring unit
• Security or safety sensitive positions are

8
Senate Motion 25 (2004-2005) (First Reading)

• ARIZONA STATE UNIVERSITY First Reading
• ACADEMIC SENATE
• Spring 2005 SESSION
• 
  Senate Motion __ 25 (200405)
• Motion Introduced by Curriculum and Academic
  Programs Committee
• Michael Mayer, Chair
• Date of Introduction April 18, 2005
• for First Reading
• Date of Second Reading April 18, 2005
• Title of Motion Request for the reorganization
  of an academic unit disestablish the College of
  Extended
• 
  Education and establish the School of Extended
  Education within University College
• The Curriculum and Academic Programs Committee
  recommends Academic Senate approval
• of a request for the reorganization of an
  academic unit disestablish the College of
• Extended Education and establish the School of
  Extended Education within

9
Senate Motion 26 (2004-2005)

• ARIZONA STATE UNIVERSITY First Reading
• ACADEMIC SENATE
• Spring 2005 SESSION
• Senate Motion
  26 (200405)
• Motion Introduced by Curriculum and Academic
  Programs Committee
• Michael Mayer, Chair
• Date of Introduction April 18, 2005
• for First Reading
• Date of Second Reading April 18, 2005
• Title of Motion Request from the College of
  Liberal Arts Sciences School of Life Sciences
  for the Disestablishment of an undergraduate
  certificate in Health Physics
• The Curriculum and Academic Programs Committee
  recommends Academic Senate approval
• of a proposal submitted by the College of Liberal
  Arts Sciences School of Life Sciences
• for the disestablishment of an undergraduate
  certificate in Health Physics
• Rationale

10
Senate Motion 27 (2004-2005)

• ARIZONA STATE UNIVERSITY First Reading
• ACADEMIC SENATE
• Spring 2005 SESSION
• Senate Motion ___27 (200405)
• Motion Introduced by Curriculum and Academic
  Programs Committee
• Michael Mayer, Chair
• Date of Introduction April 18, 2005
• for First Reading
• Date of Second Reading April 18, 2005
• Title of Motion Request from the Heberger
  College of Fine Arts and the College of Liberal
  Arts Sciences for the Implementation of an
  undergraduate degree BA in Film with
  concentrations in Film Media Production and
  Film Media Studies
• The Curriculum and Academic Programs Committee
  recommends Academic Senate approval
• of a proposal submitted by the Herberger College
  of Fine Arts and the College of Liberal
• Arts Sciences for the implementation of an
  undergraduate degree BA in Film
• with concentrations in Film Media Production
  and Film Media Studies.