NZ State Sector Development Partnerships Fund Application and Selection Process

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NZ State Sector Development Partnerships Fund
Application and Selection Process
Ginny Chapman, 22 September 2009
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Activity Identification and Application Process

• .

NZ agency concept
Counterpart agency concept
Identify suitable partner
? does the activity fit with national or regional
development policies or priorities? ? is there
sufficient capacity and resources in the
counterpart organisation to engage in the
activity? ? are there any similar initiatives in
the country/region that should be considered? ?
is the proposed activity the best way to meet the
particular need? ? will this proposed activity
deliver benefits that outweigh the cost and
management input? ? will the activity contribute
to economic growth or support conditions for
growth?
Agree activity is needed
Jointly develop activity concept document
Submit activity concept to NZAID
NZAID assesses and invites full proposal
NZAID assesses and declines
Jointly develop full proposal
Obtain letter of support from Senior Management
of in-country partner
Obtain letter of support from Aid Coordination
Authority
Submit documents to NZAID


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Application Process Continued

• New requirement letter of support from Aid
  Coordination Authority in
• country/countries you plan to work in
• Counterpart organisation should be able to assist
  you with this
• Letter should indicate
• If the Aid Coordination Authority are supportive
  of the initiative
• If it is in line with national development
  plan/strategy
• If there is sufficient financial and human
  resource to continue beyond
• the project period (if applicable)

• Endorsement from Aid Coordination Authority is
  an important part of
• operationalising Paris Principles

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Proposal Assessment Process
NZAID receives activity concept submission from
NZ State Sector organisation and assesses against
criteria (see Activity Identification and
Application Process Map)
NZAID assesses and declines
NZAID assesses and invites full proposal
Proposal and associated documents provided to
NZAID Assessor and MFAT Policy Officer
NZAID receives ? full proposal ? letter from Aid
Coordination Authority ? letter from Senior
Management of Counterpart agency
MFAT Policy Officer ?assesses alignment with
broader relationship priorities
NZAID Assessor ? consults with programme teams
in Wellington and Post ? assesses against
criteria (see annex 1)
NZAID/MFAT internal meeting to moderate
assessments
NZAID/MFAT assessment
moderated assessment provided to applicants
Inter-Departmental Working Group meeting to
moderate NZAID assessments
IDWG moderated assessment provided to applicants
Submission provided to Minister Foreign Affairs
by NZAID for decision on IDWG recommendations
Ministerial feedback received for each proposal
Discussions between applicants and NZAID on
conditionalities, contracting and implementation
processes
decline
support
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Documents to Assist You

• Assessment Criteria outlined in annex 3 of the
  guidelines
• Development Terms and Concepts Paper
• Process Maps
• Pacific Strategy
• DAC guidelines
• Value for Money Guidance

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Consultation with NZAID

• Contact DPF Manager at any stage to discuss
  concepts/proposals in theory
• No feedback on draft concept notes
• Consultation with NZAID encouraged for stream 2
  applications (longer-term programme funding)

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Timeline DPF Round 8

• Tuesday 22nd September DPF Workshop
• Friday 2nd October concept notes due
• Friday 16th October assessment of concept notes
  complete, notification to successful applicants
• Friday 30th October full proposals due
• Wednesday 2nd December applicants notified of
  outcome of NZAID/MFAT assessments

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Timeline DPF Round 8 Continued

• Tuesday 15th December (tentative) IDWG Meeting
• Friday 18th December (tentative) notification
  from IDWG Meeting
• Wednesday 23rd December (tentative) submission
  sent to Minister of Foreign Affairs
• February/March (tentative) decisions received
  from Minister of Foreign Affairs and contracts
  set up for successful proposals

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Important points to note

• Generally around 3 months to run full funding
  round Round 8 longer due to christmas period
• Be realistic about start date
• No activity can begin until Memorandum of
  Understanding (MOU)/contract is in place no
  retrospective funding
• No advance funding (on reimbursement of invoice)

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Next Steps for successful proposals

• Proposals approved unconditionally ? MOU/contract
  for services
• Proposals approved conditionally ? meet
  conditions ? MOU/contract for services
• Once MOU/contract in place, activities may start
• Reporting Communication

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Questions?