The STRMU 21week Tracking Worksheet

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The STRMU 21-week Tracking Worksheet
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What is the STRMU 21-week tracking worksheet?

• A tool for case managers to track the amount of
  STRMU assistance a client receives in a 52-week
  period.

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Why do we need to use this worksheet?

• HUD requires that a client cannot receive more
  than 21-weeks (converted to 147 days) worth of
  STRMU assistance in any 52-week period.

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What does 21-weeks (147 days) of assistance mean?

• 21-weeks (147 days) means the actual number of
  days worth of assistance that the client
  receives.
• This means if the client was assisted for half a
  month of rent, then this counts as half a month,
  not a full month (for example, 15 days out of a
  30 day month).

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What does the client eligibility (52-week) period
mean?

• The 52-week period starts when the first STRMU
  payment is made (when the check is cut).
• This applies even when the first payment covers
  previous months.

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What if the first payment was made for a bill
that covers several months?

• Example A client comes in on December 1 with a
  bill that covers October through November and the
  STRMU check was cut December 5.
• The 52-week period starts December 5 when the
  check was cut (the date the first STRMU payment
  was made on behalf of the client) and ends
  December 4 of the following year.

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Key Points

• Payments must be tracked in the STRMU worksheet
  to ensure that assistance does not exceed 147
  days or the Annual STRMU cap (if applicable).
• If an Annual STRMU Cap is established per client,
  the total amount of STRMU assistance (rent and
  utilities) cannot exceed this Cap.
• Even if the amount of STRMU assistance is under
  the Cap, the client cannot receive assistance for
  more than 147 days.
• There is no monthly STRMU Cap and the payment is
  not bound by the FMR.

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February example

• The client comes in January 29 and asks to be
  assisted for all of Februarys rent (due February
  1) and all of Januarys utility bill (due
  February 5).
• The clients rent is 500 and the January utility
  bill is 85.
• The January utility bill period is December
  23-January 20.
• The January utility bill period is 29 days and
  overlaps more than 14 days in January.
• Enter the amount of February rent in February.
• Enter the amount of Januarys utility bill in
  January.

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March example

• The client comes in March 25 and asks for
  assistance for all of Februarys utility bill
  (91) and all of Marchs utility bill (83).
• The February utility bill period is January
  21-February 17 (28 days and overlaps more than 14
  days in February).
• The March utility bill period is February 18-
  March 17 (29 days and overlaps more than 14 days
  in March)

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May example

• The client comes in April 29 and asks for
  assistance for half of Mays rent and all of
  Aprils utility bill.
• The clients rent is 450 and the April utility
  bill is 65.
• The April utility bill period Mar 28- Apr 26 (30
  days and overlaps more than 14 days in April)

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June example

• A client comes in June 1 for all of Junes rent
  (due June 1).
• Junes rent is 400.
• The client returns June 18 for assistance with
  half of Junes utility bill.
• Junes utility bill is 100 and the utility bill
  period is May 20- June 15 (27 days and overlaps
  more than 14 days in June).

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August example

• The client comes in July 25 and asks for
  assistance for all of Julys rent, including a
  25 late fee, and also for August rent (due
  August 1).
• The clients rent is 600.

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Questions?
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HOPWA TA schedule- Tuesdays 10-11am

• December 11, 2007- HOPWA Quarterly Report
• December 18, 2007- Permanent Housing Placement
• January 8, 2008- Rent Reasonableness and Section
  8 Waiver
• January 15, 2008- Annual STRMU Cap and Supportive
  Services
• January 22, 2008- Comprehensive Housing Plan and
  Case Management
• January 29, 2008 TBRA and STRMU Worksheet

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What now?

• Continue to review HOPWA Program Manual posted on
  website
• www.dshs.state.tx.us/hivstd/hopwa/default
• Submit questions for HOPWA TA sessions to
  HIVSTDReports.tech_at_dshs.state.tx.us