TOPS 2003

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2003 TOPS USERS TRAINING WORKSHOP
TOPS 2003 Meeting the Challenge
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AGENDA

• PPPSB/TOPS Mission
• Current Program Status
• Whats On Our Plate
• Training Workshops
• What the Future Holds

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PPPSB Mission

• To Provide Users with Information
  Management Systems/Automation support for
• Passenger Transportation
• Movement and Storage of Personal Property
• Help Desk Support
• Personal Property
• Passenger Travel
• DTOD
• Historical Transportation Data
• Passenger
• Personal Property
• Domestic and International Rates Programs
• Interface Capabilities
• Transportation Payment to Finance Centers
• Decision Support Information

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TOPS Mission
TOPS

• To Provide Personal Property Shipping Offices
  (PPSO) and DOD Traffic Managers with an
  Information Management System for the Movement
  and Storage of Personal Property Belonging to
  Military and Coast Guard Service Members and DoD
  Civilians in Peace and War with Emphasis on
  Service, Economy, and Readiness.

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TOPS
CUSTOMERS

• FUNCTIONS
• Counseling
• DITY
• Inbound/Outbound Functions
• Carrier Selection
• Rating/Ranking
• Payment and Shipment Data
• Quality Assurance
• Non-Temporary Storage

• of TOPS sites being
• reduced because of
• BRAC
• Air Force Regionalization

TOPS Is Used at Over 332 DoD Personal Property
Shipping Offices (PPSOs) and Personal Property
Processing Offices (PPPOs) Worldwide (213
CONUS/119 OCONUS).
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Current TOPS Operations

• Continued Maintenance of TOPS Hardware
• TOPS/PTOPS/DTOD Consolidated Help Desk
• Transitioned to MTMC Systems Response Center
• Completion of ECPs (Problem Report Fixes)
• Support of TOPS Workshop Training Sessions
• DCSPPP Initiatives
• Support of DCSPPP Automation Requirements
• PPQ-Web (Carrier Qualifications)
• One-Time-Only ITO Module
• TRSWA
• Support of Future Personal Property Program

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TOPS Interface Support

• Ensure ongoing support of the following
  interfaces
• Financial and Air Clearance and Transportation
  System (FACTS)
• Worldwide Port System (WPS)
• Navy Do-it-Yourself Moves (NAVDITY)
• TOPS History (T-HIST)
• Defense Finance and Accounting Service (DFAS)

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Software Modification Releases

• Release 9.4 October 2002
• Upgrade of Operating System
• Release 9.4.1 December 2002
• Eliminate the CONUS GBL
• TDAS/Archiving
• Multiple Security Patches February 2003
• Release 9.5 ?
• Security Protocols Upgrade
• Release 9.5.1 ?
• Email addresses, Customer Survey, OTO,
• Alternate/Serving Agents, TDAS, TQAP Report
• Release 9.6 ?
• Problem Report Fixes

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User Manuals Updates

• General
• Counseling
• Outbound
• Inbound
• NTS
• QA
• TA Guide (requires ETA login/password)
• Manual Procedures
• Maintenance Guides (IVR and TA)

Latest Version available on MTMC website
at www.mtmc.army.mil
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FY03 TOPS Training Workshops

• Bayreuth, Germany (Europe)
• 27 31 Jan 03
• San Diego, CA (West Coast)
• 24 28 Feb 03
• Newport News, Virginia (East Coast)
• 7 11 Apr 03
• Hickam AFB, Hawaii
• (Pacific) Cancelled Being planned for Next
  Fiscal Year

TOPS-PPPSB Website will provides information for
FY04 training.
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Completed PPPSB Automated Initiatives

• TOPS Remote Site Web Application (TRSWA)
• Special Solicitation (Bid Submission)
• OTO/ITO Module
• Carrier Module (Bid Submission)
• ITO Module/OTO Request

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Current Ongoing Initiatives

• TOPS/Navys Smart Web Move Interface
• For Navy Sites with SWM Capability (Working)
• Other Personal Property Capabilities
• PP Carrier Qualification (Testing)
• PPCIG On-Line (Working)
• 2DMSL Bar Code for Code J (Complete)
• TOPS/ PowerTrack Interface (Working)
• Support DCSPPP and Services
• TOPS Training (Complete)
• Eliminate CONUS GBL (Complete)
• Support of Future PP Program (Ongoing)

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Support of DCSPPP
The Future Personal Property Program
Hunter Army Airfield
PTOPS
FSMP
SAM
TOPS
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A
Transition Strategy
Defense
Personal Property System
Defense Personal Property Program
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Defense Personal Property Program
Agency Lead HQMTMC - DCSPPP

• Establish PMO Team
• Work Closely with Services
• Work Closely with Carrier Industry
• Work Closely with Other Agencies
• GSA, DFAS, etc.

PPPSB provides Technical Support
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Business Process Working Group

• BPWG members composed of
• PPPSB
• Services
• Carrier Industry
• PPSO
• GSA
• DFAS
• Claims

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Established Work Groups
Phase One

• Electronic Billing Payment System
• Rates
• Carrier Qualifications
• System Development
• Claims

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Architecture Analysis

• Position PMO for Rapid Support of Future
  Personal Property Program
• Perform Architecture Analysis for future PP
  System
• Solution must Comply with DTS Enterprise
  Architecture
• Requirements
• Solution must provide web-based interface for
  Users
• Solution must have central access to data
• Solution must be DII COE Compliant

• DPS analysis available at the TOPS-PPPSB Website

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Bottom Line We can provide Technical Solution
while Business Rules are being Validated
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Proposed Future Architecture
PPSO
Todays Tomorrows Environment
Web-Based
Environment
East Coast West Coast
Pacific Europe
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Transitional Initiatives
TOPS/Power Track Interface

• PHASE I
• Centralized Web Application (CWA)
• Database
• DoD Costing Engine
• US Bank (Power Track Interface)
• Domestic international shipments

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BENEFITS

• Pre-payment audit for GSA
• Hardcopy of 619/619-1 no longer required to be
• submitted to PPSO
• PPSO will no longer print BoL to provide to
  carrier
• Accessorials will be entered by carrier
• GSA, DFAS, PPSO, Services, and Carriers will have
  access to CWA
• Reduction in paper for carriers and PPSOs
• Carriers will be paid much quicker

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Transitional Initiatives being Discussed

• NTS Electronic Payment Pilot Program
  (JPPSO/COS)
• One-Year Rate Cycle
• Replace TQAP (Survey/Scoring)

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Visit our Website or Contact Us
Help Desk/Customer Service 1-800-331-7348
Web Site Address www.mtmc.army.mil Go to Personal
Property Go to TOP-PPPSB

Contacts Ronda Clark
Ethel J. Anderson Delores
Coimbra Donna Dixon Requirements Team
PPPSB Chief Technical Lead
Technical Team [phone]
[phone] (703)
428-2605 [phone]
Fax
703 428-3313
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